Tenders are hereby invited from capable and experienced service providers for the LICENSING, UPGRADING, SUPPORT AND MAINTENANCE OF THE CURRENT PAYDAY SOFTWARE SYSTEM FOR A PERIOD OF THIRTY-SIX (36) MONTHS 1.Only tenderers who have provided the following mandatory information and documents to be used to evaluate the bidder’s responsiveness will be considered for further evaluation on functionality;1.1Only service providers that are registered on the Central Supplier Database will be considered for the awarding of this request for quotations and a copy of CSD report not later than three months should be attached.1.2Price(s) quoted must be firm, VAT and other taxes inclusive, valid and fixed for the duration of the contract.1.3No tenders shall be considered from persons who are in the service of the state.1.4Service providers are required to fully complete the attached MBD forms and submit them together with their written tenders.1.5Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details – if the banking details are not verified on the CSD report.1.6Attach original certified copy of identity documents (ID) of company directors.1.7Provide original certified copy of the company registration certificate issued by the Companies and Intellectual Property Commission (CIPC).1.8Valid SARS pin certificate must be attached.1.9If the tenderer is not the system vendor or licensor, the tenderer must attach a valid letter of authorisation or agreement with the system vendor or licensor for the transfer of exclusive rights and authority to the tenderer to render the licensing, upgrade, support and maintenance of the current software system.1.10Attach a verifiable copy of municipal accounts for both the bidder and company director/s not older than three months or a copy of a valid lease agreement. if aforementioned account information of the tenderer is not applicable, the tenderer must attach an original certified copy of proof of residence (PTO) issued by a relevant traditional authority or a copy of a valid lease agreement.1.11Joint Venture or Consortium Agreement if applicable.1.12All bid documents must be duly signed and submitted on the PDF document that has been issued.2.This tender will be evaluated on the 80/20 preference point system in terms of the Preferential Procurement Policy of the Ehlanzeni District Municipality. The policy preference point system will be applied as follows;2.1The 80 points will be for price; and2.2The 20 points will be allocated for the specified goals on a proportional or pro rata basis as follows: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS ORINDIVIDUALSHISTORICALLY DISADVANTAGEDPERSONS OR INDIVIDUALSPOINTSALLOCATIONSOURCE DOCUMENTS REQUIRED TO CLAIM POINTS100% black person or people ownedEnterprise 5,0A copy of a Full CSD report not older than 3 monthsMore than 30% woman or womenshareholding or owned enterprise2,5more than 30% youth shareholding orowned enterprise2,5More than 30% people living with disabilityshareholdingorownedEnterprise2,5A copy of a Medical Certificate to confirm disability or stated on the CSDPOINTS FOR THE IMPLEMENTING OF RDP PROGRAMMESEnterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction2,5?A copy of a Full CSD report not older than 3 monthsNB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.9 above. B-BBEE level 1 contribution 5,0? Certified Valid SANAS Accredited BBBEE certificate; or?Certified Valid EME and SME a sworn affidavit; or ?Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership.TOTAL PREFERENCE POINTS TOBE CLAIMED 20,0*EMEs are Exempted Micro Enterprise with an annual turnover of R10 million or less.*All the certified copies as stated must not be older than three months.Received tenders will be evaluated for responsiveness based on mandatory requirements, functionality and bidders who obtain a minimum of 70 points out of a possible 100 points for further evaluation on the preference point scoring system.Tender documents can be viewed and downloaded at no cost on the Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Wednesday, 14 May 2025. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session.A compulsory briefing session will be held on Monday, 19 May 2025 at 11h00, at Ehlanzeni District Municipality Office Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201.Where tenders should be submitted – Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Friday, 30 May 2025 not later than 12h00.Tender Documents received by hand, telegram, fax and post will not be considered. Late tenders shall not be accepted.Enquiries: Contact Person – ADMINISTRATION: Mr. S P Khumalo at 013 759 8510 or pkhumalo@ehlanzeni.gov.za Contact Person TECHNICAL: Ms. T Mokoena at 013 759 8500 or tmaluka@ehlanzeni.gov.za Visit our website: www.ehlanzeni.gov.zaEmployer:Municipal Manager: Dr N P Mahlalela Ehlanzeni District MunicipalityP. Box 333, MMBOMBELA1200