One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. 

Sometimes it seems like they had copy and paste a previous document that is more or less the same as their tender. The reason I am saying this is because there are forms in the Tender document that is not at all applicable to the Tender that you must respond to.  This is confusing for the Responder. You as the Responder to the Tender is already nervous and unsure, and putting unnecessary forms into the tender document are not helping ones’ cause.

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last six years.  These responses to tenders were both for Private as well Public Sector Tenders.  During this time, we established a systematic approach in compiling our tender responses.  The steps that we follow are simple and easy to replicate.  We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

The following steps can be followed to make sense out of your tender response: