Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply , Deliver and Offload Protective Clothing for Land Care. 2018-09-06 11:00 ZNB 4266/ 18A
Supply of Equipment and Software (Shipment and Delivery), Equipment Installation, Configuration, VM Migration and Project Management and 5-year Support and Maintenance. 2018-09-07 11:00 SCMU3- 18/ 19- 0121- HO
Supply, delivery , Offload and installation of Two Center Pivot for Hlubi project at Alfred Duma (Ladysmith) Uthukela District. 2018-09-06 11:00 ZNB 4270/ 18A
Phototherapy (Puva)/ Narrow Band UVB 2018-08-28 11:00 ZNQ NO.5882/ 04/ 18
Slimroll Hand Towel Sheet Size 200mm X 155m to Fit Kimberley Clark Slimroll Hand Dispensers. 2018-08-28 11:00 ZNQ NO.5565/ 03/ 18
Supply, delivery, Offload and installation of Irrigation at Block 1 Mbonwa Irrigation scheme at Umuziwabantu Local Office Ugu District. 2018-09-06 11:00 ZNB 4269/ 18A
Portable Rebound Tonometer 2018-08-28 11:00 ZNQ NO.2303/ 07/ 18
Appointment of a service provider for the Landcare alien weeds and bankrupt bush control projects. 2018-09-07 11:00 GT/ GDARD/ 114/ 2018
Heat & Moisture Exchanger for Attachment to a 15mm Connector, with Oxygen Supply Port 2018-08-28 11:00 ZNQ NO.2148/ 07/ 18
Supply Paper photocopy white bond 80GSM A4 X 3000 reams 2018-08-24 11:00 ZNQ 436/ 18
A Simple System for Accurate Intra Abdominal Pressure Monitoring In Criticallly Ill Patients. 2018-08-28 11:00 ZNQ NO.1863/ 07/ 18
Supply and delivery of frozen chicken products and frozen fish products to the Red Cross War Memorial Children’s Hospital for two years (24 month) contract period with an option to extend the contract for a further 1 year (twelve months) based on performance. 2018-09-14 11:00 RCCH04/ 2018
Paediatric Negative Pressure Chest Drainage Bag Xl200 -With A Collection Chamber Of 400ml & A Compact Hanger. Must Have Accurate Volume Measurement, A Large Diameter Drainage Tap, A Needle Free Sampling Port. 2018-08-28 11:00 ZNQ NO.1861/ 07/ 18
Placement or Outright purchase of an automated scanning and imaging system for Cytogentics and Fish Diagnostic tests 2018-09-11 11:00 RFB 0088/ 17/ 18
Brother Printer Drum Unit. Dr3215 (Original Only) 2018-08-28 11:00 ZNQ NO.2145/ 07/ 18
Provision of panel of auditors nationally to the NHLS for a period of three (3) years. 2018-09-11 11:00 RFB 073/ 18/ 19
Appointment of a service provider to supply and erect trellis system for Coboop Irrigation Project, situated under Khai-Ma Local Municipality in the Namakwa District, Northern Cape Province 2018-09-07 11:00 5/ 2/ 2/ 1 NC RDLR- 0003(2018/ 2019)
Extremity Drape - Size 220cm X 320cm, Spunbond Drape With Laminated Spun Bond Under Leg Area To Ensure Impervious Nature, Integrated Velcro Cable Holders, Loose Non-Slip Pad Included, Sterile, Single Packed, With Expiry & Package Date, Latex Free, Water Proof. 2018-08-28 11:00 ZNQ NO.1845/ 07/ 18
Placement or Outright purchase of Point of Care Troponin Analyser in Kwazulu Natal region for a period of (3) three years 2018-09-10 11:00 RFB 068/ 18/ 19
Sterile Needles for Injection 30g 1/2 “ 0.3 X 13mm 2018-08-28 11:00 ZNQ NO.1814/ 07/ 18

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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