Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

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Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R555 from eMalahleni Municipal Border to Middelburg, R35 from Govan Mbeki Municipal Border to Middelburg, R38 from Msukaligwa Municipal Border to Chief Albert Luthuli Municipal Border, N11 from Msukaligwa Municipal Border over Middelburg to the Limpopo Border. 2019-01-29 14:00 NRA X.002- 104- 2019/ 1F
Request for Quotation for Admin Studio Enterprise Licence with Application Compatibility Perpetual Licence Plus Maintenance (Gold) For Western Cape Government: Department Of Premier for a Period of two (2) years 2019-01-18 11:00 RFB1787/ 2018
Appointment of a service provider to provide internal audit and risk management services for the Office of the Valuer-General for a period of 7 months. 2019-01-25 11:00 DRDLR (CRD- 16) 2018/ 19
For the Procurement of professional service provider to develop training content and tools, deliver training, manage and support a group of digital skills learning facilitators to be based at various I-CAN Learn sites in the Western Cape. 2019-01-18 11:00 EDT 010/ 18
Appointment of a Service Provider To Render Standard Cleaning Services For The Department Of Rural Development And Land Reform Head Offices At 184 Jeff Masemola Street, 388 Thabo Sehume Street And 224 Helen Joseph Street for a Period of Thirty-Six (36) Months 2019-01-11 11:00 5/ 2/ 2/ 1- RDLR 0053(2018/ 2019)
Procurement of logistical services relating to the hosting of the 2019 Western Cape Funding fair. This includes venue, catering and audio visual services 2019-01-14 11:00 EDT 029/ 18
Hiring of 60 seater buses. This requirement will be evaluated against the 80/20 principal. Validity 60 days. 2019-01-03 11:00 SPSC- B- 066- 2018
Appointment of a Company to Provide a Magenetotelluric Software for the Council for Geoscience. 2019-02-05 15:00 CGS- 2018- 36F
Appointment of a Service Provider for analysis of soil samples in large batches for the duration of 2 years for the Council for Geoscience. 2019-02-05 11:00 CGS- 2018- 038P
Appointment of service provider to upgrade and installation of a security systems at Council for Geoscience Head Office. 2019-02-08 11:00 CGS- 2018- 041A
Appointment of a Service Provider/Recruitment Agency to Provide The Department of Rural Development and Land Reform (Drdlr) With Twenty (20) Contract Workers to Perform Records Management Work in Gauteng National Office for a Period of 12 Months. 2019-01-14 11:00 5/ 2/ 2/ 1- RDLR 0054(2018/ 2019)
Appointment of a service provider for the supply of equipment and materials for the Agriparks in Gauteng province 2019-01-18 11:00 GT/ GDARD/ 165/ 2018
The Department of Public Enterprises Invites Services Providers to Submit a Proposal to be appointed on a Panel of Forensic Investigators 2019-01-07 11:00 DPE 12/ 2018- 2019
Appointmentof a Construction Health and Safety Agent / Manager Construction of New Rural Police Stations: Cluster 2 (Tabase, Mthombe, Tafalehashe): Eastern Cape Province 2019-01-29 11:00 19/ 1/ 9/ 1 / 121 TB (18)
Contracting of a service provider for the supply and delivery of heifers-incalf to Umkhumbana Farm (Normandien,Newcastle) 2019-01-07 11:00 ADAB 21/ 2018
Appointmentof a Construction Health and Safety Agent / Manager Construction of New Rural Police Stations: Cluster 1 (Huku, Mdeni, Ntamonde): Eastern Cape Province 2019-01-29 11:00 19/ 1/ 9/ 1 / 120 TB (18)
Invitation of bids for the appointment of a service provider for the design and construction of the exhibition stand to lease, for the realisation of the South African Pavilion at the Mining Indaba conference, 2019 in Cape Town, South Africa. 2019-01-16 11:00 DMR/ 009/ 2018/ 19
Appointment of Geographic Information Systems (GIS) Professionals on the Department’s Database, to provide the services for a period not exceeding 5 years 2019-01-30 11:00 ZNB40/ 2018/ 19HSE
Appointment of service provider(s) to supply stationery for a period of two (2) years. 2018-12-28 11:00 HSRC/ 09/ 2018/ 19
Appointment of Environmental Impact Assessment And Monitoring Services on the Department’s Database, to Provide The Services for a Period Not Exceeding 5 Years 2019-01-29 11:00 ZNB39/ 2018/ 19HSE

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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