Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Re Advertisement of the bid: Supply and delivery of fire arms,ammunition and related items for a period of three years 2019-01-18 11:00 RTMC BID 12/ 2018/ 19
Compilation and Maintenance of General Valuation Roll 2020-2025 2019-01-31 12:00 8/3/1-36/2018
Research on Economies of scale value for money 2018-12-18 12:00 Nedlac 2018/ 19/ 01
Provision of Leadership training 2019-01-11 12:00 MTK 28/ 2018
The potential bidders are requested to supply, delivery, install and commission of workshop machines and equipment 1 2019-01-18 11:00 EEC/ T15/ 2018
Advisory services to the Gauteng Infrastructure Financing Agency to conduct a feasibility study for the establishment of a multi OEM knock down disassembly HUB in Tshwane Auto City.. 2019-01-25 11:00 GT/ GIFA/ 178/ 2018
The potential bidders are requested to supply, delivery, install and commission of workshop machines and equipment 2. 2019-01-18 11:00 EEC/ T16/ 2018
The potential bidders are requested to supply, delivery, install and commission the extraction system for 15 bays 2019-01-18 11:00 EEC/ T17/ 2018
Provide change mindset training sessions for 16 500 teachers and support staff at 530 schools for a period of three years (2019-2021) 2019-01-25 11:00 B/ WCED 2472/ 18
Advisory services to the Gauteng Infrastructure Financing Agency to conduct a feasibility study for the establishment of a multi OEM knock down disassembly HUB in Tshwane Auto City 2019-01-25 11:00 GT/ GIFA/ 064/ 2018
Appointment of a Service Provider to support the GIDZ in the registration of Phase 1 of the OR Tambo International Airport Special Economic Zone (ORTIA SEZ) as a Customs Controlled Area (CCA) 2019-01-18 11:00 GIDZ/ 04/ 2018- 19/ CCA
Media monitoring (broadcast, print and online) 2019-02-05 11:00 FSCA2018/ 19- T012
Facilities Management Infrastructure Services 2019-01-09 11:00 IEC/ EM- 02/ 2018
Terms of Reference for the ETDP SETA’s Document Scanning Solution 2019-01-11 11:00 SCMU: 25 - 2018/ 19
Appointment of an Institution of Higher Learning to Develop and Implement the Tourism Short Learning Programme (SLP) For Gauteng Educators 2019-01-18 11:00 GT/ GDED/ 163/ 2018
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route N1 Section 19, N1 Section 20, N1 Section 21, N3 Section 12, N12 Section 18 & N17 Section 1. 2019-01-31 14:00 X.002- 128- 2019/ 1F&N.017- 010- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R555 from Jackaroo Park to the Steve Tshwete Municipal Border, N12 from Gauteng/Mpumalanga border to eMalahleni, and R573 from Moloto to Moteti and within the Dr JS Moroka municipality. 2019-01-29 14:00 NRA X.002- 105- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R555 from eMalahleni Municipal Border to Middelburg, R35 from Govan Mbeki Municipal Border to Middelburg, R38 from Msukaligwa Municipal Border to Chief Albert Luthuli Municipal Border, N11 from Msukaligwa Municipal Border over Middelburg to the Limpopo Border. 2019-01-29 14:00 NRA X.002- 104- 2019/ 1F
Request for Quotation for Admin Studio Enterprise Licence with Application Compatibility Perpetual Licence Plus Maintenance (Gold) For Western Cape Government: Department Of Premier for a Period of two (2) years 2019-01-18 11:00 RFB1787/ 2018
Appointment of a service provider to provide internal audit and risk management services for the Office of the Valuer-General for a period of 7 months. 2019-01-25 11:00 DRDLR (CRD- 16) 2018/ 19

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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