Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Request for Expressions of Interest (Consulting Services– Firms Selection) Disaster Recovery Site Construction for African Union Mission Critical Services (SAP System) 2017-09-01 15:00 AUC/AHRM/QCBS/-2017
Mowing of Goedehoop Cemetery 2017-08-21 14:00 W101800133
Mowing of Old Strand Cemetery 2017-08-25 14:00 W101800132
Supply and delivery of 1 box of dynabead 2017-08-22 16:00 R061800107
Supply: 000ml inorganic ventures icp standard 2017-08-22 16:00 R061800106
Supply and delivery of 1 box of EasyStain DAPI (80 tests) and 1 box of EasySeed (10 vials) 2017-08-17 16:00 R061800105
Supply: 00g unilab saar5822650em sodium dihyd orthophosphate anhydrous 2017-08-17 16:00 R061800104
Supply: Pots & plants 2017-08-17 16:00 R061800102
Supply: Araucaria heterophylla x 125l 2017-08-17 16:00 R061800101
Supply, deliver and installation of pots. 2017-08-17 16:00 R061800108
Supply: Stationery for the mayors office 2017-08-18 11:00 A081800056
Facilitator to conduct a workshop on cultural diversity for high school youth 2017-08-23 09:00 W071800065
Mowing of Gordons Bay cemetery 2017-08-21 14:00 W101800134
Mowing of Lwandle cemetery 2017-08-21 14:00 W101800135
Supply: Cable accessories 2017-08-17 15:00 R021800194
Supply and delivery of CAT Book SANA 10142 code 2017-08-18 11:00 A08180025B
Service Provider to design and implement murals for the Langa Heritage Project 2017-08-25 09:00 W071800076
Underground Mining Civil Works and Construction 2017-09-01 12:00 2017G080
Supply: Guard rail;galvanised;3.81m 2017-08-17 12:00 A021800203
Supply: Stone; crushed; hornfels 2017-08-17 14:00 A021800202

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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