Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

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Title Closing Date Tender No.
Child and Youth Care training for Gauteng Department of Social Development for a period of twelve months 2019-01-18 11:00 GT/ GDSD/ 166/ 2018
Maintenance of Kinross landfill site for a period of 24 months 2019-01-30 12:00 8/3/1-9/2018
Supply, install, configure and commission audio visual and video conferencing system for the Municipal Infrastructure Support Agent (MISA) including maintenance and support for a period of thirty six (36) months 2019-01-18 11:00 RFB 1865/ 2018
Catering services at Soshanguve Secur Care Centre for a period of 36 months for Gauteng Department of Social Development 2019-01-18 11:00 GT/ GDSD/ 164/ 2018
Maintenance of Secunda landfill site for a period of 36 months 2019-01-08 12:00 8/3/1- 7/2018
Hire of office accommodation for the Department of Sport and Recreation, Hluhluwe. Contract Period: 05 Years 2019-01-11 11:00 ZNT 7791 W
Request for Procurement of Check Point Software Renewal or Equivalent Firewall Security Solution for the period of three, four or five years for the Department of Agriculture, Forestry and Fisheries (DAFF). 2019-01-15 11:00 RFB 1802/ 2018
Proposal for Lamp post 2019-01-08 12:00 8/3/1-8/2018
Department of Justice & CD: JHB Magistrate Court , c/o Ntemi Piliso & Fox street: Rendering of cleaning services for a period of 24 months (EPWP) 2019-01-22 11:00 JHB.18/ 39
SANParks invite prospective bidders for the appointment of a Professional Service Provider to Conduct a Survey and Assessment of Cultural Heritage Resources, Determination of the state of Cultural Heritage, and Development of Cultural Heritage Management Plans for the Kruger National Park, Table Mountain National Park and Garden Route National Park. 2019-01-08 11:00 GNP- 018- 18
Provision of Security services for a period of 3 years (36) months region 2 (Trichardt ,Secunda evander,Kinross leslie and lebohang) 2019-01-30 12:00 8/3/1- 3/2018
Department of Justice & CD: Office the Chief Justice,188 4th Road, Noordwyk: Rendering of cleaning services for a period of 24 months (EPWP). 2019-01-15 11:00 JHB.18/ 37
Appointment of Service Provider for Actuarial Services for Khula Credit Guarantee (KCG) (Soc) Limited for period of three (03) years 2019-01-09 11:00 sefa: 30/ KCG/ 2018
Department of Justice & CD: Master of the High Court, 66 Marshall street, Johannesburg: Rendering of cleaning services for a period of 24 months (EPWP) 2019-01-15 11:00 JHB.18/ 38
Pretoria: Department of Justice and Constitutional Development: Attridgeville Magistrate Office: Installation of air conditioning system 2019-02-12 11:00 PT18/ 078
Provision of Security services for a period of 3 years (36) months region 1 (Bethal and Emzinoni) 2019-01-12 10:00 8/3/1-2/2018
The Small Enterprise Development Agency (Seda) seeks to appoint a suitably qualified and experienced Service Provider who will provide Seda with an in depth analysis of Small Businesses owned by Women and Youth in South Africa. 2019-01-14 12:00 T09- 2018/ 19
Professional services to conduct Value Added Tax Recovery Review for Govan Mbeki Municipality 2019-01-04 12:00 8/3/1-43/2018
Appointment of a service provider to render 24 hour security services for the KZN Department of Human Settlements at 353 -363 Eagle Building, in Durban, for a period of 24 months 2019-01-18 11:00 ZNB47/ 2018/ 19HSE
Re Advertisement of the bid: Supply and delivery of fire arms,ammunition and related items for a period of three years 2019-01-18 11:00 RTMC BID 12/ 2018/ 19

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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