Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:


Title Closing Date Tender No.
Provision of rope access and rescue services at Matimba Power Station for a period of five (5) years. 2018-09-26 14:00 MAT00285-R
Construction of Ncerana Access Road 2018-10-01 12:00 MNQ/SCM/14/1819
Paving of internal street at Maviljan Phase 4 2018-09-21 12:00 BLMR601
Request for proposal (RFP) request for proposal to serve on a panel of mining consultants for the North West Development Corporation. 2018-09-27 12:00 NWDC/PRO048/2018
Electrification of Izibityolo, Nofikile/Nqileni, Thoboyi, Ematolweni, Qwanguleni, Mthumbane and Chebe Villages. 2018-10-10 12:00 MNQ/SCM/12/1819
Paving of internal street at Dwarsloop Phase 1 and 2 2018-09-27 12:00 BLMR104
Control and /or Extirpation Targered and Emerging Invasive Plant Species in the City of Cape Town. 2018-09-27 10:00 51S/2018/19
Upgrading of internal street at Marite Phase 1 2018-09-24 12:00 BLMR116
Dismantling of the Verwoerdburg 275/132/22KV Substation - Civil. 2018-09-27 10:00 Corp4554
Paving of internal streets at Malubane Phase 1 2018-09-21 12:00 BLM R069
The supply and delivery of protective clothing (2 years). 2018-09-27 10:00 PROC 13/2018
Request for Electronic Media Partner (Radio Stations) for a Period of 24 Months 2018-09-27 12:00 GTLM/MM06/2018/2019
Annual tender for the repairs, maintenance and refurbishment of Municipal buildings and facilities for a period of thirty six months: Air conditioning. 2018-09-28 12:00 CE 228
Appointment of service providers for the Enterprise Licensing Agreement, support and maintenance for the GEMC3 (Global Emergency Management Command and Control Communications) system and the Tornado Multirole Communications System on an as and when required basis from date of award for 6 months 2018-09-27 10:00 A-ICT 10-2018
Provision of Coal Stockyard Safety Tests Services. 2018-09-27 14:00 MED00134Gx
The Breede Valley Municipalities invites tenders for the construction of tar surfaced playing areas in Touwsriver. 2018-09-28 11:00 BV 726 / 2018
Annual tender for the repairs, maintenance and refurbishment of municipal buildings and facilities for a period of thirty six months: Floor coverings. 2018-09-28 12:00 CE 170
Appointment of a panel of civil engineering consultants to undertake design and oversee construction of roads stormwater and other civil engineering specialists work for a period of three years. 2018-10-01 11:00 ES 19 2018
Provision of transactional banking and related services for PetroSA. 2018-10-01 10:00 CTT17994
Sale of vacant residential Erf: Erf 1031: Murraysburg 2018-09-21 14:00 77/2018


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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