Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Framework contracts for the provision of Health and Safety Services. 2018-04-25 12:00 NIT0035
The provision of laboratory services for the preparation, analyses and reporting of results for contract coal for Eskom Primary Energy on an as and when required basis for the period of up to 24 months. 2018-05-03 10:00 GEN 3296
Supply and Delivery of Wet Rations, Frozen vegetable to the Department of Defence (Maluti area). 2018-07-05 11:00 SPSC- B- 082- 2017
Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Mthatha area) 2018-07-19 11:00 SPSC- B- 088- 2017
Renovation of ACSA Restrooms at O R Tambo International Airport. 2018-05-04 12:00 ORT 884/2015
Supply and Delivery of Wet Rations, Fresh Fruit and Vegetables to the Department of Defence (Maluti area) 2018-07-05 11:00 SPSC- B- 081- 2017
Supply and Delivery of Wet Rations, various Fish (fresh and frozen) to the Department of Defence (Maluti area). 2018-07-05 11:00 SPSC- B- 078-2017
Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 094- 2017
Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Mthatha area). 2018-07-19 11:00 SPSC- B- 092- 2017
Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Mthatha area). 2018-07-19 11:00 SPSC- B- 091- 2017
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Mthatha area). 2018-07-19 11:00 SPSC- B- 090- 2017
Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Mthatha area). 2018-07-19 11:00 SPSC- B- 089- 2017
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Maluti area). 2018-07-05 11:00 SPSC- B- 080- 2017
Appointment of a Service Provider for the closure of eighteen (18) mine openings in North-West 2018-04-30 11:00 CGS- 2017- 058
Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Port Elizabeth area) 2018-08-16 11:00 SPSC- B- 103- 2017
C1083: The Periodic Maintenance Of TR 88/1 - De Rusr to Uniondale (KM0.0 TO KM 22.0). 2018-04-26 11:00 S010/ 18
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Port Elizabeth area) 2018-08-16 11:00 SPSC- B- 102- 2017
Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Port Elizabeth area) 2018-08-16 11:00 SPSC- B- 101- 2017
The Western Cape Government Department of Human Settlements invites tenders for the upgrading of Precincts 3,5 and 7 in Delft 2018-04-26 11:00 HSC 10/ 2017/ 2018
Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Port Elizabeth area). 2018-08-16 11:00 SPSC- B- 100- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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