Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015


We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:


Title Closing Date Tender No.
Cleaning of reservoirs and towers. 2018-03-27 10:30 JW OPS 015/17
Appointment of a Travel Agent for the period of 3 years 2018-03-27 11:00 MHSC015/2017-18
Supply & Delivery of Borehole Maintainance Spares to Mopani District Municipality for 36mothns Multi-framework contract. 2018-03-27 12:00 MDM 2017-055/1
Requests for proposals are hereby invited from relevant services providers for the lease of Desktops and Laptops for a period of 36 months 2018-03-29 12:00 UGU-05-1466-2018
Repairs to roads including pothole patching using environmentally friendly technology within the Msunduzi Municipality’s area of Jurisdiction. 2018-03-27 12:00 SUPPLY AND SERVICES CONTRACT No. 80 OF 2018
Appointment of a Panel of a Maximum Ten (10) Service Providers for the Supply and Delivery of Additional Emergency Relief Stock for a period of 36 months 2018-03-29 12:00 UGU-05-1467-2018
Appointment of Three (3) Service Providers for Supply and Delivery of Free Basic Alternative Energy for Polokwane Municipality for a Period of Two (2) Years (Re-Advert). 2018-03-27 10:00 291/2016
Supply and Delivery of water purification chemicals to Mopani District Municipality for 36Months Multi-Framework Contract. 2018-03-27 11:00 MDM 2017-054
Appointment of service provider to provide courier services for a period of 3 years (Re-Advert) 2018-03-28 10:00 222/2016
Appointment of accredited service providers to service, repair and replacement of the following fire equipment, fire extinguishers, fire hoses reels, fire hydrants, fire hydrant boosters, symbolic signs of the municipality for the period of three (3) year. 2018-03-28 10:00 PM92/2017
Supply and delivery of Sanitary Hygiene Services for the period 01 July 2018 to 30 June 2021 2018-03-23 12:00 WDM 03/2018
Request For Information (RFI) for the Automation Identification Data Capture. 2018-03-29 10:00 CORP 4359
Supply delivery and installation of Outdoor Gym Equipment for a contract period of 24 months 2018-03-29 12:00 BSM 69/18
Supply and delivery of Artificial Grass for a contract period of 24 months. 2018-03-29 12:00 BSM 70/18
Construction of Idas Valley Merriman outfall sewer and associated works. 2018-03-29 12:00 BSM 65/18
Supply and delivery of chemicals for use in the purification of water. 2018-03-29 12:00 TENDER 72-17/18
Refuse removal in Brandwag and Ruiterbos. 2018-03-29 12:00 TENDER 73-17/18
Statutory inspection and testing of lifting equipment 2018-04-03 10:00 246S/2017/18
Invitation to service providers: Appointment for facilities management and cleaning services in the Bojanala, Dr Kenneth Kaunda and Ngaka Modiri Molema Areas. 2018-04-11 11:00 NWDC/BOJANG/2018
Request for information - Precinct development 2018-04-10 11:00 RFI-001-2017/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.