Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Upgrading and Rehabilitation of Winburg Water Treatment Plant: Civil, Mechanical and Electrical engineering Works. 2018-09-18 12:00 2018/08/009
Supply, delivery & installation of chlorine dioxide generator system & supply of precursor chemicals for Vaalkop WTW for a period of five (5) years. 2018-09-18 12:00 RFB/MW/148/2018-19
Appointment of a panel of debt collectors for PSiRA for a period of 3 years. 2018-09-19 11:00 RFB/2018/PSiRA/06
Review of Annual Financial Statements and Annual Performance Report 2018-08-23 15:00 SCM/RFQ/2019/007/MM
Tender for S24G and expansion of existing cemetery in Oudtshoorn and identification of new cemetery in De Rust. 2018-09-21 11:00 TD-02/07/2018
Supply, delivery and off-loading of toilet paper and hand towel rolls for a contract period ending 30 June 2021. 2018-09-21 12:00 BSM 12/19
Mossel Bay: Upgrading of Stormwater: phase 3 in Mossel-, Kiewiet-, Cupido-, Sinkfontein-, Eiland- and Bakke Streets. 2018-09-21 12:00 TENDER 2-18/19
Panel of legal practitioners to serve for Magalies Water for a period of three (3) years. 2018-09-21 12:00 RFB/MW/145/2017-18
Refurbishment Kuruman STW and Sewerage pump Station. 2018-09-25 12:00 Bid No: 07/2018-19
Supply and Delivery of Pig Iron. 2018-10-02 10:00 TE18-BFX-050-03998
Design, Manufacture, Supply, Delivery, Install, Commission and Testing of Passenger Lift. 2018-09-26 10:00 ELS 23/2018
For the supply and delivery of sixteen (16) physiologic monitoring systems for the acute care surgery (CIDEAST/FI) at Tygerberg Hospital. 2018-09-14 11:00 TBH 213/ 2018
Lease of Euvrard Park, Montagu as a Village Market” 2018-09-14 12:00 21/2018
Lease of available space to be utilized as a Kiosk at the Langeberg Thusong Centre, Paddy Street, Robertson 2018-09-14 12:00 50/2018
Refresh RFB1489-2016 for Original Equipment Manufacturers (OEM) for the design, supply, installation and maintenance of network equipment for SITA. 2018-09-07 11:00 RFB 1489- 1/ 2018
Lease of Keurkloof (4.2ha) Dassieshoek, Robertson 2018-09-14 12:00 47/2018
The Procurement of a Level Two Field Hospital as per African Union (AU) and United Nations (UN) Standards for the South African Military Health Services. (Procurement Plan Number: DOD PROC PLAN 17-18/ SAMHS/883). 2018-09-17 11:00 CPSC- B- M- 086- 2017RR
Refresh of RFB1482-2016 for the ACCREDITATION for the design, supply, installation and maintenance of network equipment for SITA. 2018-09-07 11:00 RFB 1482- 1/ 2018
Lease of Keurkloof (1.6ha) Dassieshoek, Robertson 2018-09-14 12:00 46/2018
Supply 1 X electric tow tractor. NB: refer to specification attached to quotation. 2018-08-29 11:00 ZNQ 325/ 18

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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