Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply Rolamatic filters 1500 fibre gl 2017-10-26 14:00 GE11800588
Supply & install fire extinguishers 2017-10-25 12:00 SK11800149
Tenders are invited to provide Code 14 Drivers Training 2017-10-27 11:00 CSQ10171153
Supply: Valve 2017-10-25 14:00 GE11800590
Supply, deliver and install 42 INCH UV INK TUBE for HP5500 DESIGNJET(AO) PLOTTER 2017-10-27 11:00 CSQ10171147
Supply: Valve 2017-10-25 14:00 GE11800589
Provide monthly Media Monitoring Services for a period of 12 months 2017-10-27 11:00 CSQ10171152
Supply: 5 off 1730 x 1600 x 10mm bennox plates 2017-10-26 14:00 GE11800583
Supply and Delivery of Type 2 - PRE - CAST SUPPORT KERB 2017-10-27 11:00 GQ10171614
Supply and Delivery of Type 1 - PRE - CAST SUPPORT KERB 2017-10-27 11:00 GQ10171614
Supply and Delivery of PRE -CAST CANTILEVER BEAM 2017-10-27 11:00 GQ10171614
Mowing of Halls Recreation ans Parks, Area 3.5. 2017-10-27 14:00 SN11800372
Supply and Delivery of PRE -CAST FRAME BEAMS 2017-10-27 11:00 GQ10171614
Horticultural Maintenance Mowing at Manenberg Community Centre, Manenberg Bathhouse, The Downs Community Centre, Druiwevlei Comm & Sherwood Park Multi Purpose Centre. 2017-10-27 14:00 SN11800371
Request for proposals for sourcing of funding 2017-11-06 11:00 SCM 01/10/2017
Supply and deliver Electrical Cable - STRAL 25m2 x 3c + 54,6 N XLPE,insulated 600/1000v insulated NEUTRAL 2017-10-26 11:00 GQ10171613
Tenders are invited to service and maintain a Toc Analyser 2017-10-27 11:00 CSQ10171146
Horticultural Maintenance for Clarke Estate 2017-10-30 09:00 SN11800366
Tenders are invited to provide a five day Air Quality Management Training 2017-10-30 11:00 CSQ10171148
Erf clearing and removal of illegal dumping and nuisance on overgrown properties, within City of Cape Town - (Cape Town - AREA 1) 2017-10-30 12:00 SC11800023

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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