Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:


Title Closing Date Tender No.
Provision of Conceptualisation, Management & Implementation of the GMA Events 2019-07-17 11:00 GMA/ 003/ 19
WIFI expansion (supply and installation) 2019-07-23 11:00 FSCA2019/ 20- T003
Appointment of a service provider to establish a Project Management Office (PMO) and provide Project Management (PM) Services for the Office of the Valuer-General for a period of 12 Months 2019-07-12 11:00 OVG (02) 2019/ 20
Appointment of a Service Provider to Conduct Farm Assessment of Grant – Based Land That Was Acquired and Transferred From 1994-2018 Through Restitution , Redistribution And Tenure Reform Programmes for a period of 24 months. 2019-07-11 11:00 5/ 2/ 2/ 1- RDLR 0029(2019/ 2020)
Appointment of a Service Provider(S) To Conduct Strategic Assessment of the Environment By Compiling Environmental Management Frameworks (Emfs) And Develop Listed Activities’s Exclusion Standards In And For Three (3) Investsa Prioritized Districts Municipalities Of Umkhanyakude In Kwa-Zulu Natal), Waterberg In Limpopo Abd John Taolo Gaetsewe In Northern Cape Over a period of eighteen months (18) months 2019-07-11 11:00 5/ 2/ 2/ 1- RDLR 0030(2019/ 2020)
Procurement and installation of an industrial CT scanner for dimensional measurements. 2019-07-12 11:00 NMISA (19- 20) T0001
Procurement of precision high-current source (calibrator and amplifier) including delivery. 2019-07-12 11:00 NMISA (19- 20) T0018
Appointment of a Service Provider For Rendering Of Standard Cleaning, Hygiene, Gardening and Maintenance Services for the Ladysmith District Office 45 Beacon Street Hospital Park Ladysmith for the period of 24 months 2019-07-12 11:00 SS- KZN 7/ 1/ 6/ 3 (720) 3L
Procurement of a solar power solution deployed to four buildings, same site, with capacity and uninterruptible function for its fridges and other instruments including supply, installation and commissioning including a 3-year onsite maintenance plan. 2019-07-12 11:00 NMISA (19- 20) T0002
Lease Of Office Space 2019-07-12 14:00 CBRTA/ HO/ 0055
Appointment of a Service Provider to Render Secretariat Services to the Cidb Board, Board Subcommittees and the Executive Committee for a Period of 6 Months, Thereafter on a Month-to-Month Basis Not Exceeding 6 Months 2019-07-22 11:00 RFB50044
Renovations to the NIOH Organic Chemisrty Laboratory. It is estimated that tenderers’ should have a CIDB contractor grading of 3GB or higher. 2019-07-19 11:00 RFB019- 19- 20
Supply and deliver one (1) x Roller: Pneumatic - Tyred: 13000 - 25000kg 2019-07-23 11:00 S013/ 19
Supply and deliver two (2) x Loader: Pneumatic: 1.34 - 1.90 (1.72m3) 2019-07-23 11:00 S012/ 19
Invitation to Service Providers to Submit Proposals to Conduct Organisation Design for for the CIPC 2019-07-23 11:00 CIPC BID NUMBER: 01/ 2019/ 2020
Replacement and Collection of Waste Skip Containers to Sita Erasmuskloof, Centurion, Numerus And Beta Buildings for 36 Month. 2019-07-11 11:00 RFB 1958/ 2019
Provision of Security Services for Legal Aid SA for a period of three (3) years. 2019-07-23 11:00 07/ 2019
Supply and deliver two (2) x Tractors: Four wheel drive: 151 - 180 KW 2019-07-23 11:00 S011/ 19
Provision of Security Services At Polokwane, Nelspruit and Thohoyandou Offices 2019-07-15 11:00 GPAA 14/ 2019
Renewal of Sophos Secure E-mail Appliance Licenses with maintenance. 2019-07-12 11:00 dti 05/ 19- 20


2 items that determine tender pricing

Article by Werner van Rooyen

31 January 2019

Many bidders that respond to tenders struggle when it comes to calculating a price for a specific tender. One of the reasons for this is that a large number of Small Business Owners are usually new to the tender process and therefore they lack the necessary experience to price their bids correctly.

Without getting into the fundamentals of accounting there are two basic items that determine your... Read More

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