Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Cleaning inside 14m wide pipeline servitude 2017-10-26 10:00 DIC0022927
Supply and Installation of Boundary Fencing in Plettenberg Bay 2017-11-03 12:00 SCM/2018/154/ENG
Supply: Gloves 2017-10-31 10:00 GA11800129
Supply: Coats 2017-10-31 10:00 GA11800128
Supply: 5kg x coir 6mm buffered 2017-10-23 16:00 GC11800274
Supply: Gift packs senior event 2017-10-24 15:00 GF11800343
Supply: Refreshments-Scottsdene 2017-10-23 15:00 GF11800342
Supply & delivery of Mobile toilet on trailer 2017-10-26 10:00 DSC0017395
Erf clearing and removal of illegal dumping and nuisance on overgrown properties, within City of Cape Town - (Eastern - AREA 2) 2017-10-31 12:00 SC11800020
Supply: Asphalt; wearing course; hot mix 2017-10-20 14:00 GE11800581
Supply: Industrial standard bolted shelving grey 2017-10-23 14:00 GE11800582
Supply & delivery of sand in the Drakenstein Area 2017-10-26 10:00 DIC0022926
Supply: 65mm c300 carbon/silicon/viton 2017-10-23 14:00 GE11800584
Supply: 8mm quick coupler 90degr connector 2017-10-23 14:00 GE11800585
Tenders are invited for the B and C SERVICE 2017-10-27 11:00 CSQ10171137
Tenders are invited for the Weeding of Flower Beds at Humewood 2017-10-27 11:00 CSQ10171144
Supply: Steel plate 2017-10-23 14:00 GE11800586
Tenders are invited for the Weeding of Flower Beds at Buffelsfontein and Commercial Road 2017-10-27 11:00 CSQ10171144
Tenders are invited for the Weeding of Flower Beds at Ibhayi area and Victoria Park 2017-10-27 11:00 CSQ10171144
Supply: Hydrostatic pressure transmitter 2017-10-23 14:00 GE11800587

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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