Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

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Title Closing Date Tender No.
Supply and Deliver Size: 25mm x 6.3mm x 275mm Copper Earth Bars 2018-08-27 11:00 GQ08181882
Supply and deliver an AO Designjet Multifunction Plotter/Printer 2018-08-24 11:00 GQ08181875
Supply toe construction type: carbon steel toe cap female boots 2018-08-28 10:00 GA11900153
Supply and deliver Pistols complete with Holster and accessories 2018-08-27 11:00 GQ08181887
Service providers are invited to tender for the provision of Courier Services of Food Sample Parcels to the Forensic Laboratory Services in Cape Town 2018-08-24 11:00 CSQ08181389
Tenders are invited for Healthy Living Interventions for NMBM Employees 2018-08-24 11:00 CSQ08181388
For the supply, delivery, offloading and installation of a double wide boardroom, kitchenette unit and extras at Ficksburg Wilhelmina farm, GPS coorddinates: 28.820278 S Latitude, 27.8002777 E Longitude as specified in the scope. 2018-09-20 11:00 ERIC7944
Tenders are invited for The Removal of Redundant Playground Equipment on Various Public Open Spaces and Transporting them back to Hillside Depot as per spec 2018-08-28 11:00 CSQ08181395
Supply and delivery of EPWP protective clothing 2018/19 2018-08-24 12:00 No reference number
Demand Response Aggregation System. 2018-09-27 10:00 PSCED0158
Design - Build of mechanical and electrical works for the replacement of the blowers for the DA plant at the Bellville Watewater Treatment Works. 2018-08-28 10:00 47Q/2018/19
Compliance tool, software and licensing. 2018-09-18 11:00 CATHS/CTSL/003/2018
Capacity Building Programme. 2018-09-18 11:00 CATHS/CBW/012/2018
Submission and Presentation of proposals for cable monitoring system for all four towns. 2018-09-18 12:00 2018/08/007
Appointment of a Panel of Service Provider(S) to Supply and Deliver Books for DRDLR for a period of 36 months 2018-09-06 11:00 5/2/2/1-RDLR 0021 (2018/2019)
Consultancy services to develop project proposals selected from the Africa-Arab action plan 2017-2021 2018-08-31 15:00 AUC/DREA/C/189
Appointment of Service Provider to Develop Provincial Business Continuity Plans for the Department of Rural Development and Land Reform for the period of seven (7) months 2018-09-06 11:00 5/2/2/1-RDLR 0020 (2018/2019)
Repairs to Bellville Fire Station. 2018-08-29 14:00 L11900021
Appointment of a Service Provider to Assist the National Department of Rural Development and Land Reform with the Upgrade and Maintenance of the Private Automated Branch Exchange (PABX) System for the period of three years 2018-09-06 11:00 5/2/2/1-RDLR 0019 (2018/2019)
Appointment of a Service Provider to Provide a Comprehensive Organisational Design and Job Evaluation for the South African Council for Planners (SACPLAN) for a period of (3) three months 2018-09-06 11:00 5/2/2/1-RDLR 0018 (2018/2019)

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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