Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply and deliver of Safety Helmets 2018-12-14 11:00 GQ12182004
Rental of bull dozer for the months of December 2018 and January 2019 2018-12-18 11:00 292038
Supply and deliver Padded Gloves 2018-12-14 11:00 GQ12182004
Supply and deliver Rescue Booties 2018-12-14 11:00 GQ12182004
Rental of light delivery vehicles (engine capacity 2000 cc) for January and February 2019 2018-12-18 11:00 292218
Rental of light delivery vehicles (engine capacity 1400 cc) for January and February 2019 2018-12-18 11:00 123456
Rental of a rear end loading (REL) refuse compactor - 19 m3 (double axle) refuse compactor truck, for December 2018 and January 2019 2018-12-18 11:00 234567
Supply and Deliver of Custon Rescue Paddle Board 2018-12-14 11:00 GQ12182004
Tenders are invited for the maintenance of ABB SCADA SYSTEM 2018-12-14 11:00 CSQ12181503
Rental of landfill compactor for December 2018 and January 2019 2018-12-18 11:00 345678
Advertisement for suitable Suppliers and Service Providers to apply and become part of Save the Children South Africa’s Supplier Database 2019-02-15 12:00 No reference number
Supply & deliver Decalit Chokes Oglis 0.5,100watt,B80 230volt for 1000watt High Pressure Fittings 2018-12-14 11:00 SQ11181321
Demolition of Redundant Structures Citywide 2019-02-08 10:00 196Q/2018/19
Supply & deliver Liquefied Petroleum Gas in 9kg cylinders,to S.A.B.S 690 specifications 2018-12-14 11:00 SQ11181321
Supply & deliver Boxes With Lids 455 L X 340 W X 290mm H Doubled Walled on sides with handles 2018-12-14 11:00 SQ11181321
Supply & deliver Envelopes Manilla With Window Face 220mm x 110mm. Straight flap cut type KE.80/100gm. 2018-12-14 11:00 SQ11181321
First Line Response- Distribution Area East, North and South 2019-02-08 10:00 192S/2018/19
Term Tender for Supply, Installation and Retrofitting of Water Efficient Technologies Citywide 2019-02-11 10:00 197Q/2018/19
Tenders are Invited for the Servicing and Issue of Safe Lift Certificate for 19 Vehicle Lift Hoist 2018-12-14 11:00 CSQ12181507
Supply and delivery of heavy duty mobile vehicle 55 metre aerial firefighting/rescue turntable ladder for the fire and rescue services 2019-02-11 10:00 204G/2018/19

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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