Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply: 4 each x 12000lt portable dam 2017-10-31 10:00 GA11800126
Access Road to the Driver License Testing Centre 2017-11-03 12:00 SCM/2018/93/ENG
Supply: Golfers 2017-10-25 10:00 GA11800125
Branding of Traffics services and Law Enforcement vehicles : Supply, delivery and fitment of new logo 2017-10-23 10:00 DIC0022969
Supply: Safety wear 2017-10-25 10:00 GA11800124
Corporate branding of vehicles: Supply, delivery and fitment of new logo 2017-10-23 10:00 DIC0022967
Supply: 11 each x leg bag rescue equipment training aid 2017-10-27 10:00 GA11800139
Appointment of Service Provider for Security for Festival of lights 2017 2017-10-26 10:00 DIP0001699
Supply: Badges 2017-11-03 10:00 GA11800138
Installation of traffic lights Main Road & Lady Loch with Distrillery street 2017-10-26 11:00 DIC0022902
Supply: 5 each x netball bib set 2017-10-27 10:00 GA11800137
Supply: Safety wear 2017-10-27 10:00 GA11800136
Upgrading of Aventura Sewerage Pump Station Civil Works 2017-11-03 12:00 SCM/2018/149/ENG
Supply: Safety wear 2017-10-27 10:00 GA11800135
Supply: 130 each x visor;face shield;clear lens 2017-11-03 10:00 GA11800134
Sup[ply: Accessories 2017-11-03 10:00 GA11800133
Supply: Footwear 2017-10-31 10:00 GA11800132
Supply: Clothing 2017-10-31 10:00 GA11800131
Supply: 180 each x hat;hard;plastic;wht 2017-10-31 12:30 GA11800130
Cleaning inside 14m wide pipeline servitude 2017-10-26 10:00 DIC0022927

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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