Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply and deliver professional video camcorder tripod with fluid drag head - BLACK. 2018-08-27 11:00 GQ08181888
Supply and deliver 500mm /1000mm F/8 telephone lens -Eos T 51i or approved equal 2018-08-27 11:00 GQ08181888
Supply and deliver Canon EOS 6D Mark 11 DSLR with 24-70mm f/4L IS USM Lens 2018-08-27 11:00 GQ08181888
Supply and deliver interactive whiteboard and stand 2018-08-27 11:00 GQ08181888
Supply and deliver battery powered portable 12" PA system -JBL or approved equal. 2018-08-27 11:00 GQ08181888
Supply and deliver cordless microphone PGX 24 E - Shure Sm 58 or approved equal 2018-08-27 11:00 GQ08181888
Supply padded jackets 2018-08-30 10:00 GA11900161
Supply Medical supplies 2018-08-27 15:00 GF11900112
Supply and delivery of SO3 catalyst and ceramic balls spares on an “as and when” required basis for a period of 5 years to Kriel Power Station. 2018-09-18 10:00 MPGXC005283
Supply and deliver short back with height adjustable arms office chairs with soft PU top - 5 star black nylon base - seat upholstered in standard black fabric- knee tilt mechanism, Black mesh back with lumbar support, seat upholstered in standard black fabric 2018-08-24 11:00 GQ08181885
Supply and deliver 1250x640mm galvanised double frame (catchpit frames) 2018-08-24 11:00 GQ08181890
Supply of Drinking water in various Eskom sites in ECOU. 2018-09-18 10:00 EMM 5741
Supply, delivery and installation of high performance joint sealing system to the preload reservoir. 2018-08-24 11:00 287476
Supply and deliver 1250x640mm galvanised double hinged gate and frame 2018-08-24 11:00 GQ08181890
Home work home transport for Eskom Kendal Employees on as and when required basis. 2018-09-19 10:00 WE11900937
Supply and Deliver Elbow Green Gloves 2018-08-22 11:00 GQ08181889
Supply and Deliver Size: M16 eyenuts 2018-08-27 11:00 GQ08181882
Supply and delivery of 1800kg forklift; 2000kg forklift and 2500kg forklift. 2018-08-29 12:00 WE11900937
Supply and Deliver Size: 1m x 36 way 100A rating Copper Busbars 2018-08-27 11:00 GQ08181882
Supply and Deliver Size: 25mm x 6.3mm x 275mm Copper Earth Bars 2018-08-27 11:00 GQ08181882

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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