Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

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Title Closing Date Tender No.
Request for Proposals for the Appointment of a Panel of Attorneys who will Render Specialised Legal Services to SALGA for a Period of 36 x Months 2019-03-20 11:00 SALGA/ 75/ 2019
Provision of Insurance services to the RTMC for a period of 9 months with an option to extend for another 3 months 2019-03-18 11:00 RTMC BID 22/ 2018/ 19
Provision of Driver Simulators to The RTMC 2019-03-12 11:00 RTMC BID 21/ 2018/ 19
The RAF invites proposals from Assessor (s) suitably qualified and experienced to perform investigative services on behalf of the Road Accident Fund, within a prescribed time frame to meet the service delivery standards of the RAF. 2019-03-19 11:00 RAF/ 2019/ 00005
The Road Accident Fund (RAF) seeks to appoint a security and OHS systems services provider to render services, repairs and maintenance of RAF electronics and Occupational Health and Safety (OHS) security systems at Menlyn Regional Office and its Customer Service Centers (CSC’s) for a period of five (5) years 2019-03-20 11:00 RAF/ 2019/ 00006
Appointment of a corporate governance panel for the National Lotteries Commission for a period three (3) years 2019-03-19 11:00 NLC/ 2019- 1
The provision of Learnership Programme for the National Energy Regulator of South Africa (NERSA) for the period of two (2) years 2019-03-07 11:00 NERSA/ 1819/ HRD/ FLP/ BID007
Appointment of a service provider for Project CoE 180601, “Develop A Feasible Methodology for Real - Time Personal Monitoring and Measurement of Respirable Dust” 2019-03-18 11:00 MHSC022/ 2018- 19
Appointment of a service provider for Project CoE 180701, “Review the Current SAMI Noise Exposure Limit and Conduct a Study on Vibration OEL in Relation to SAMI” 2019-03-18 11:00 MHSC021/ 2018- 19
Appointment of a service provider for Project CoE 180901, “Development of a Framework for Employees to Effectively Manage Contractors to Improve Occupational Health and Safety (OHS) Performance in the South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC020/ 2018- 19
Appointment of a service provider for Project CoE 180902, “Develop Occupational Health and Safety (OHS) Risk Management Guidelines for The South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC019/ 2018- 19
Appointment of a service provider for Project CoE 180603, “Assess Feasibility of Utilising Exhaled Breath Screening as an Accurate and Reliable Alternative to Blood Sample Analysis as a Method to Indicate Over Exposure to Carbon Monoxide (co)” 2019-03-18 11:00 MHSC018/ 2018- 19
Evaluation of the merSETA Retrenchment Assistance Programme 2019-03-07 12:00 RFP017/ 2018
LGSETA want to appoint a service provider to Develop Learning Material for Municipal Property Assessor qualification (SAQA ID 99700) 2019-03-08 12:00 LGSETA/ PROPERTYASSE/ 18/ 19/ 16
LGSETA want to appoint a service provider to Develop of Learning Material and Recognition of Prior Learning (RPL) toolkit for Environmental Science Technician (SAQA ID 99508) 2019-03-08 12:00 LGSETA/ ENVIRONMENTAL/ 18/ 19/ 15
Placement/Outright Purchasing and Maintenance of Liquid Handling System for a Period of Five (5) years at Groote Schuur Hospital 2019-03-11 11:00 RFB 096/ 18/ 19
LGSETA want to appoint a service provider to Develop learning material and Recognition of Prior Learning (RPL) Toolkit for Municipal Property Assessor qualification (SAQA id 99700 2019-03-08 12:00 LGSETA/ PROPERTYRPL/ 18/ 19/ 17
Terms of Reference for the Appointment of a Suitable External Audit Firm to Perform The External Audit on the Annual Financial Statements for the 2015, 2016, 2017 And 2018 Financial Years For Kwazulu Natal Community Education And Training College 2019-03-18 11:00 CET- KZN10
The provision of alternating pressure relieving mattress (60 per day-30 to general wards and 30 to ICU) on a rental basis over a thirty six (36) month period, to Groote Schuur Hospital. With an option to extend the contract by an additional twelve (12) months. 2019-03-15 11:00 GSHPT26/ 2018
Development of a Bank of Assessment Instruments, Model Answers and Compilation of Suitable External Examination Question Papers and Model Answers on Short-Term, Risk, Long-Term and Health Insurance Qualifications 2019-03-12 11:00 ETQA/ 2018/ 10

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Tender Site Visits

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-... Read More

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