Tender Preparation Time

We have been asked many times if there is something in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.
In paragraph it states:

5 pillars of Supply Chain Management

By W van Rooyen


2 February 2015

The South African Government introduced the Five Pillars of Procurement. These five pillars were introduced to stimulated and grow Small, Medium and Micro Enterprises. Every good State department’s Procurement Policy will include these five pillars. All Bid Evaluation Committees are to follow and apply these five pillars.

The Five Pillars are:

Changes to Supply Chain Management in South Africa

By W van Rooyen


9 February 2015

The Public Sector tender landscape in South Africa is going to change dramatically in the coming months. This is, if the Department of Treasury`s findings and recommendations are adhered to. If you have read the 2015 Public Sector Supply Chain Management Review that was published recently you will see that Government is trying very hard to change the tender process.


Title Closing Date Tender No.
Vibrio Chromogenic Agar [500g] x 1 2018-08-24 11:00 RFQ000276
Appointment of a Service Provider to Render Maintenance of the Electronic Security Systems at the Department of Public Service and Administration for a period of two(2) years. 2018-09-07 11:00 DPSA001/ 2018
Appointment of a service provider for the development of a business plan and technical designs for Tilapia and Catfish facility at the Disaneng fishery and aquaculture project for a period of six (6) months. 2018-09-07 11:00 RFQ 000255
Development of implementation manuals for the operator compliance accreditation scheme. 2018-09-20 14:00 CBRTA/ HO/ 0051
Appointment of a service provider to conduct geographic accessibility study for the Department of Home Affairs for a period of twelve (12) months. 2018-09-07 11:00 DHA22- 2018
Appointment of a travel management company to provide travel management services to the Construction Industry Development Board (CIDB) for a period of 36 months. 2018-09-18 11:00 RFB60078
iQ Syber Green supermix (100*50 ul rxns, 2.5 ml 2*1.125 ml x6 2018-08-24 11:00 RFQ000279
Supply, install and commissioning of N-Computing and Desktop 2018-09-18 11:00 EEC/ T02/ 2018
The implementation of conservation agriculture project in Ennerdale Township (City of Johannesburg) and Refilwe Township (City of Tshwane). 2018-09-07 11:00 GT/ GDARD/ 113/ 2018
Supply and Deliver: x1 unit - Planetary Food Mixer; x4 units - Urn; x5 units Microwave & x4 units - Fridge ( as per specifications attached) 2018-09-06 11:00 ZNQ 69/ 18
The Innovation Hub Management Company (SOC) invites potential services providers to submit bids for Provision of Security Services. 2018-09-11 11:00 TIH/ 2018/ 06
Supply and Deliver: 04 units - L-Shaped Desk; 33 units - Staff Lounge Chairs; 06 units - Staff Lounge Tables; 08 units - Filing Cabinets; 06 units Staff Lockers; 15 units High Back Swivel Chairs ( as per specifications attached). 2018-09-06 11:00 ZNQ 65/ 18
Appointment of a service provider to provide twenty four (24) hours physical security services for a period of thirty six (36) months. 2018-09-07 11:00 MDB0005- 2018/ 2019
Appointment of a Service Provider for The Application and Development of a Benchmarking Tool and Implementation Strategy for The Transition Towards a Water Sensitive City, for The City of Cape Town 2018-09-14 11:00 DEA&DP3/ 2018
Self-Contained Crushed Ice Maker (250 kg Automatic with inline water filter & pressure reducing valve) 2018-08-24 11:00 RFQ000281
Service is required from a well established Service Provider with at least 5 years previous experience to clean various Landward Unleaded Fuel/Diesel Tanks, Quantity 31 (Unleaded 14 and Diesel 17 Tanks), Sizes range from 4500Lt to 24000Lt Tanks at various Air Force Bases and Facilities in different Provinces for the SA Air Force. 2018-09-10 11:00 SPU/ B/ DBSS/ 061/ 18
Service of all fire fighting equipment for hospital, residents and all 16 clinics. 2018-08-29 11:00 ZNQ: 163 / 2018/ 19
Smartpak DQ3 [Millipore] x1 - (see description for other items and services required) 2018-08-24 11:00 RFQ000278
Phalaborwa SAPS: Upgrading of Generator Set. 2018-09-11 11:00 PLK18/ 40
Appointment of a service provider to implement silvicultural activities on 400 hectares that include tending/weeding and pruning of trees at Katberg, Benholm, Nomadamba, Ntywenka, Amanzamnyama, Ntsubane and MT Coke estates in the Eastern Cape Province for the Department of Agriculture, Forestry and Fisheries for a period of twelve (12) months. 2018-09-06 11:00 18/ 18


7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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