Tender Preparation Time

It is often asked if there is mention in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The answer is, the Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph it states:

5 pillars of Supply Chain Management

By W van Rooyen


2 February 2015

The South African Government introduced the Five Pillars of Procurement. These five pillars were introduced to stimulated and grow Small, Medium and Micro Enterprises. Every good State department’s Procurement Policy will include these five pillars. All Bid Evaluation Committees are to follow and apply these five pillars.

The Five Pillars are:

Changes to Supply Chain Management in South Africa

By W van Rooyen


9 February 2015

The Public Sector tender landscape in South Africa is going to change dramatically in the coming months. This is, if the Department of Treasury`s findings and recommendations are adhered to. If you have read the 2015 Public Sector Supply Chain Management Review that was published recently you will see that Government is trying very hard to change the tender process.


Title Closing Date Tender No.
Proposed Amendment of the Existing Contractual Appointment with Iqhayiya Design Workshop for Professional Services Rendered for the Construction of Community Hall in Ward 9 2018-01-02 12:00 149/2017
Proposed Amendment of the Existing Contractual Appointment with SKC Engineers of Aliwal North for Professional Services Rendered for the Construction of an animal pound in Lady Grey 2018-01-02 12:00 150/2017
Supply and delivery of projector 2017-12-15 11:00 GK11800375
Supply and delivery of software 2017-12-14 11:00 GK1180364A
Supply 0 – 1000kpa ½’ BSP Stainless Steel Pressure Gauges with Chemiseal,Ball Valves and Nipples 2017-12-14 12:00 GD11800604
Public function – Hiring of Audio-Visual (AV) Equipment 2017-12-18 09:00 SA11800248
Supply and delivery of transformer power 2017-12-14 11:00 GK11800369
Raising of Loans 2018-01-12 12:00 FIN 06/2017/18
Supply and delivery of AC adapters and power cords 2017-12-14 11:00 GK11800365
Supply and delivery of Smallworld Geospatial Analysis (GSA) solution 2017-12-20 11:00 GK11800373
Supply and delivery of television 2017-12-14 11:00 GK11800374
Grass cutting / cleaning / maintenance for various traffic services DLTC (2017-2018) 2017-12-18 12:00 SL11800125
Supply and delivery of sms modem 2017-12-14 11:00 GK1180336A
Appointment of a suitable service provider for the Supply and delivery of Wireless Hardware Equipment 2018-01-19 12:00 B/SM 52/18
Supply and delivery of potsdam ethernet 2017-12-14 11:00 GK1180338A
Supply, upgrade and replacement of water networks in the Witzenberg Area (3 year tender) 2018-01-22 12:00 BID 08/2/15/45
Supply and delivery of software 2017-12-14 11:00 GK1180364
Supply, Fitment and Maintenance of a Fleet Tracking System to Government Vehicles for a period of 5 years. 2018-01-26 11:00 SCMU 10 17/18 - 0011
Appointment of a suitable service provider to manage funds for the National Skills Authority (NSA) on behalf of the Department of Higher Education and Training 2017-12-26 11:00 DHET115
Manufacture, Supply, deliver and Installation of High Voltage (66kv) Circuit Breakers 2018-01-12 12:00 BSM 46/18


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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