Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

Composition of Tender documents

By Werner van Rooyen


30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.


Title Closing Date Tender No.
Supply and Fit 25mm Galvanised tubing burglar bars and electricity in guard house at Gugulethu Clinic 2017-10-24 09:00 SM11800202
Supply and deliver H=620mm, Md=540mm, M=335, B=300 -Rivel round pot. H:Height, Md:Max diameter, M:Mouth,B:Base "Pots to have 4x30mm round grainage holes at the bottom 2017-10-20 11:00 GQ09171586
Supply and deliver H=660mm, Md=470mm, M=330, B-300mm - M-Victorian round pot 2017-10-20 11:00 GQ09171586
Demolished wall, replace windows and paint at Training Department Parow 2017-10-26 09:00 SM11800214
Supply and deliver -H:810mm, M:450mm, B:335mm -Tuscan piller pot 2017-10-20 11:00 GQ09171586
Supply and deliver H:580mm, Md:420mm, M:350mm, B:330mm - MTuscan pillar pot 2017-10-20 11:00 GQ09171586
Supply and delivery of tripod screen 2017-10-18 11:00 GK11800231
Supply and deliver-H:620mm, Md:620mm, M:570mm, B:430mm - XL Rip pot red and black in colour 2017-10-20 11:00 GQ09171586
Supply and deliver H=660mm, Md=550mm, M=395mm,B=320 L-Monacor jar red and black in colour 2017-10-20 11:00 GQ09171586
Fencing Posts Socketted Tanalith Treated 1.2m X 150 mm 14 Kg Approx (Double) to take two Rails of 90 mm on Opposite Sides Left and Right Hand (Intermediate) 2017-10-23 11:00 SQ10171114
Supply and delivery of projectors 2017-10-18 11:00 GK11800233
Pitch Oxidised Asphalt in 25 Kg Tins with Lid Penetration at 25 Degrees Celcius Mexphalte R85/25 2017-10-23 11:00 SQ10171114
Tape Bookbinding 36 mm X 15 Metre 3m 2017-10-23 11:00 SQ10171114
Circuit Breakers 20 Amp 240v 5ka Curve 2 Sfm1-G3 2017-10-23 11:00 SQ10171114
Provide a Laundry Service for the Feather Market Centre 2017-10-20 11:00 CSQ10171139
Provision of a website and digital agency services 2017-11-10 10:00 USCT / WDAS 01
Provide training for Intermediate Leadership Programme 2017-10-19 11:00 CSQ10171140
Supply and Delivery of Baseball Caps 2017-10-20 11:00 GQ10171607
Repairs and Maintenance to synthetic cricket carpets, exsisting practice structure and nets at Khayelitsha Sports Field. 2017-10-24 12:00 SB11800321
Supply and Delivery of Name Cards 2017-10-20 11:00 GQ10171607


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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