Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

Pages

Title Closing Date Tender No.
Vibrio Chromogenic Agar [500g] x 1 2018-08-24 11:00 RFQ000276
Appointment of a Service Provider to Render Maintenance of the Electronic Security Systems at the Department of Public Service and Administration for a period of two(2) years. 2018-09-07 11:00 DPSA001/ 2018
Appointment of a service provider for the development of a business plan and technical designs for Tilapia and Catfish facility at the Disaneng fishery and aquaculture project for a period of six (6) months. 2018-09-07 11:00 RFQ 000255
Development of implementation manuals for the operator compliance accreditation scheme. 2018-09-20 14:00 CBRTA/ HO/ 0051
Appointment of a service provider to conduct geographic accessibility study for the Department of Home Affairs for a period of twelve (12) months. 2018-09-07 11:00 DHA22- 2018
Appointment of a travel management company to provide travel management services to the Construction Industry Development Board (CIDB) for a period of 36 months. 2018-09-18 11:00 RFB60078
iQ Syber Green supermix (100*50 ul rxns, 2.5 ml 2*1.125 ml x6 2018-08-24 11:00 RFQ000279
Supply, install and commissioning of N-Computing and Desktop 2018-09-18 11:00 EEC/ T02/ 2018
The implementation of conservation agriculture project in Ennerdale Township (City of Johannesburg) and Refilwe Township (City of Tshwane). 2018-09-07 11:00 GT/ GDARD/ 113/ 2018
Supply and Deliver: x1 unit - Planetary Food Mixer; x4 units - Urn; x5 units Microwave & x4 units - Fridge ( as per specifications attached) 2018-09-06 11:00 ZNQ 69/ 18
The Innovation Hub Management Company (SOC) invites potential services providers to submit bids for Provision of Security Services. 2018-09-11 11:00 TIH/ 2018/ 06
Supply and Deliver: 04 units - L-Shaped Desk; 33 units - Staff Lounge Chairs; 06 units - Staff Lounge Tables; 08 units - Filing Cabinets; 06 units Staff Lockers; 15 units High Back Swivel Chairs ( as per specifications attached). 2018-09-06 11:00 ZNQ 65/ 18
Appointment of a service provider to provide twenty four (24) hours physical security services for a period of thirty six (36) months. 2018-09-07 11:00 MDB0005- 2018/ 2019
Appointment of a Service Provider for The Application and Development of a Benchmarking Tool and Implementation Strategy for The Transition Towards a Water Sensitive City, for The City of Cape Town 2018-09-14 11:00 DEA&DP3/ 2018
Self-Contained Crushed Ice Maker (250 kg Automatic with inline water filter & pressure reducing valve) 2018-08-24 11:00 RFQ000281
Service is required from a well established Service Provider with at least 5 years previous experience to clean various Landward Unleaded Fuel/Diesel Tanks, Quantity 31 (Unleaded 14 and Diesel 17 Tanks), Sizes range from 4500Lt to 24000Lt Tanks at various Air Force Bases and Facilities in different Provinces for the SA Air Force. 2018-09-10 11:00 SPU/ B/ DBSS/ 061/ 18
Service of all fire fighting equipment for hospital, residents and all 16 clinics. 2018-08-29 11:00 ZNQ: 163 / 2018/ 19
Smartpak DQ3 [Millipore] x1 - (see description for other items and services required) 2018-08-24 11:00 RFQ000278
Phalaborwa SAPS: Upgrading of Generator Set. 2018-09-11 11:00 PLK18/ 40
Appointment of a service provider to implement silvicultural activities on 400 hectares that include tending/weeding and pruning of trees at Katberg, Benholm, Nomadamba, Ntywenka, Amanzamnyama, Ntsubane and MT Coke estates in the Eastern Cape Province for the Department of Agriculture, Forestry and Fisheries for a period of twelve (12) months. 2018-09-06 11:00 4.4.12.4/ 18/ 18

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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