Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

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Title Closing Date Tender No.
Appointment of a service provider for the provision of MPLS network infrastructure and support services 2018-09-05 11:00 PROC T538
Bags garbage clear 910 x 760mm (300 pkts x 6 months) 2018-08-24 11:00 ZNQ 437/ 18
Appointment of service provider to develop provincial business continuity plans for the Department of Rural Development and Land Reform for the period of seven (7) months. 2018-09-06 11:00 5/ 2/ 2/ 1- RDLR 0020 (2018/ 2019)
Kroonstad Statistics South Africa (Stats SA): Alternative Office Accommodation and Parking Facilities (540.91m² and 25 Parking Bays) 2018-09-11 11:00 BL18/ 041
The Department of Public Enterprises invites service providers to submit a proposal to assist the Department to manage and render an in-house canteen service. 2018-09-14 11:00 DPE 6/ 2018- 2019
Bethlehem Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (878.13m² and 09 Parking Bays) 2018-09-11 11:00 BL18/ 037
Implementation of the EPWP within the Environment and Culture Sector. 2018-09-07 12:00 DPME 04- 2018/ 19
Parys Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (155m² and 01 Parking Bays) 2018-09-11 11:00 BL18/ 038
Zastron Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (751.39m² and 04 Parking Bays) 2018-09-11 11:00 BL18/ 036
Appointment of service provider(s) per province (Gauteng, Mpumalanga, Free State, Northern Cape, Western Cape and Eastern Cape) for the rendering of transcriptions services to The Department of Justice and Constitutional Development and the office of the Chief Justice, for a period of thirty six (36) months. 2018-08-31 11:00 RFB 2018 03
Supply & delivery of neighbourhood watch starter kits for a period of eighteen months for the Department of Community Safety 2018-09-17 11:00 DCS01- 2018- 2019
Replacement of external facade (Double Glazing) 2018-09-11 12:00 MTK 17/ 2018
Provision of Employee Assistance Programme (EAP) for Emergency Medical Services and Forensic Pathology Services Personnel for a period of 3 years. 2018-09-14 11:00 SCMU3- 18/ 19- 0137- HO
Proximate Composition of fish diets (15 samples), Fish tissues (75 samples); Proximate Composition - 90 2018-08-24 11:00 RFQ000282
Service of the fire extinguisher for Ekombe Hospital 104qty, Dinuntuli clinic 07 qty and Mthungweni clinic x10 qty 2018-08-27 11:00 ZNQ 32/ 18- 19
Letitia Bam CHC, Kwa Nobuhle, Nelson Mandela Bay Municipality: Refurbishment. 2018-09-17 11:00 SCMU3- 18/ 19- 0262- HO
Suitable Service Providers are hereby invited to bid for the Appointment of the Service provider to render the Financial Accounting Services for the KwaZulu-Natal Film Commission for the Period of 24 Months 2018-09-07 11:00 KZNFC- T36/ 2018/ 19
West End CHC, Bethelsdorp, Nelson Mandela Bay Municipality: Refurbishment. 2018-09-17 11:00 SCMU3- 18/ 19- 0263- HO
Gqeberha CHC, Walmer, Nelson Mandela Bay Municipality: Refurbishment 2018-09-17 11:00 SCMU3- 18/ 19- 0261- HO
Appointment of a service provider to undertake all research, consultation and drafting activities required for the introduction of an Administrative Penalty System into national environmental legislation. 2018-09-07 10:00 E 1465

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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