Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

Pages

Title Closing Date Tender No.
Supply and delivery of a vehicle for IDP and led unit. 2018-05-21 12:00 13/04/2018
Supply and Delivery of Dry Granular Chlorine in 25kg Drums 2018-05-07 11:00 SQ04181200
The Supply and Delivery of Dry Rations to the Department of Defence (Northern Cape Province) for a Period of Three (03) Years. 2018-05-29 11:00 CPSC- B- PC- 008- 2017
Supply and delivery of 25 x laptops for Councillors. 2018-05-22 12:00 12/04/2018
Supply and deliver Filter Bags. 2018-05-04 11:00 GQ04181749
Supply and deliver Stainless Steel Soap Dispenser 2018-05-04 11:00 GQ04181749
Supply and deliver Vacuum Cleaner Type Ptt Trolley 2018-05-04 11:00 GQ04181749
Supply and Delivery of 8X4 Chassis Cab with Hooklift. 2018-05-28 10:00 289G/2017/18
Supply and Delivery of Medical Oxygen to the City of Cape Town Municipality. 2018-05-28 10:00 290G/2017/18
Provision of a Storage Site (Repository) and Disposal of Documentation/Files and Records and Electronic System of Managing Documents for the Gauteng Department of Education (GDE) for a fixed period of one (1) year 2018-05-18 11:00 GT/ GDE/ 066/ 2018
Provisioning, delivery, installation, commissioning and training of a high-speed advanced dual purpose (CO2/Fibre) laser, engraving and cutting machine on a once-off basis in accordance with specification no 32110/17: Province: Gauteng. 2018-05-29 11:00 19/ 1/ 9/ 150 TR (17):
Hiring of portable chemical toilets. 2018-05-30 12:00 SUPPLIES AND SERVICES CONTRACT No. 37 OF 2018
Request to go out on an Urgent RFB to acquire an alternative suitable office space for SITA Mpumalanga Nelspruit through an operating lease for an initial minimum period of 5 years with an option to / renew / extend for a maximum of another (5) five years 2018-05-18 11:00 RFB 1731/ 2018
Appointment of Service Provider for provision of Telecommunication Services and Maintenance to the NYDA for a period of Sixty (60) Months 2018-05-25 11:00 NYDA2018/ 01/ ICT
Prefabricated offices for Social Development Cofimvaba Service Office. 2018-05-05 11:00 SCMU5-18/19-0006
Tender for the lease of corporate office space for National Youth Development Agency Tshwane Branch for a period of five (5) years 2018-05-23 11:00 NYDA2018/ 01/ FAC–Tshwane
Tender for the lease of corporate office space for National Youth Development Agency Cape Town Branch for a period of five (5) years 2018-05-21 11:00 NYDA2018/ 01/ FAC–CapeTown
Provision of Security Services- Alarm monitoring and armed response for the period 1 July 2018 to 30 June 2021. 2018-06-01 12:00 T39.17.18
Supply of maintenance and support for the VMware solution and the existing HP equipment for the Department of Trade and Industry (the dti) for a period of 36 months 2018-05-18 11:00 RFB 1735/ 201
Maintenance of Doe Schools in Nelson Mandela Bay Metro Municipality in the Eastern Cape Province -Phakamile PS in Kwanobuhle, Uitenhage 2018-05-21 12:00 CDC/ 52/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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