Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

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Title Closing Date Tender No.
Western Cape: DOD: Saldanha Military Academy: replace fire alarm system Appointment of : Mechanical Engineer 2018-11-09 11:00 CPTC003/ 18
Storage container 60lt. 2018-10-30 11:00 PSH 958/ 1819
Appointment of a service provider(s) for the provisioning of routine (preventative) and breakdown maintenance of medium capacity cyanoacrylate fuming cabinets, bench top discharge cartridge case fingerprint enhancement systems, bench mounted class 1 laser viewing boxes, small capacity desktop fingerprint development cabinets and shoe impression tyre track systems: Division: Forensic services for a period of three (3) years. 2018-11-20 11:00 19/ 1/ 9/ 1/ 144TP (17)
The appointment of a service provider to outsource the management, operating and maintenance services of three Messerschmitt-Bolkow-Blohm Bo 105 helicopters to be used by the department of environmental affairs for fire-fighting duties; planning and mapping work; anti-poaching work; surveillance; search and rescue; monitoring and evaluation; compliance and enforcement; Advocacy and extension services; and the taking of teams to inaccessible areas for the control of invasive species. 2018-11-09 10:00 E 1481
Establishment of the Ekurhuleni Construction Eco-system and Multipurpose centre, The Ekurhuleni PoP Up Centre 2018-11-15 11:00 GEP004/ Popupcentre/ 18
Provision for three (03) panel of travel management services. 2018-11-09 11:00 Ingwe/ 03/ 2018
Request for quotation: installation and internet telephony communications system. 2018-10-26 11:00 RFQ: NSF
King Williams Town Magistrates Court: Security Measures and Airconditioning. 2018-12-04 11:00 PE21/ 2018
The appointment of a service provider to develop a national buffering mechanism policy for world heritage sites in South Africa for the period of eight (8) months. 2018-11-09 11:00 E1482
SAPS: Mbekweni Police Station: Construction of Ablution Facilities 2018-11-09 11:00 CPT1012/ 18
Request for proposals to appoint a service provider to render psychosocial support to identified learners in the Frances Baard District for a period of 36 months for Northern Cape Department of Education. 2018-11-09 11:00 NC/ DE/ 003/ 2018- 2019
Pretoria: Service, Repairs and Maintenance of Air Conditioners at Department of Home Affairs New Cooperation Building for period of 24 months 2018-11-20 11:00 PT18/ 035
Cleaning brush 420mm x 5mm (instruments) 2018-10-30 11:00 PSH 859/ 1819
Pretoria: Service, Repairs and Maintenance of Air Conditioners at SANDF Blenny building for period of 24 months 2018-11-20 11:00 PT18/ 037
Pretoria: Service, Repairs and Maintenance of Air Conditioners at Thaba Tshwane 1 Military Hospital for period of 24 months 2018-11-20 11:00 PT18/ 036
Pretoria: SAPS: Repairs and maintenance of roof and stabilizing of foundation for Salvokop Radio Tech Unit Official Quarters 2018-11-20 11:00 PT18/ 034
Midlands Region: Department of Public Works: Regional Office Extension of the Existing Parking Area Contract Period : Six (06) Calendar Months. 2018-11-19 11:00 ZNTL 03930 W
NDPW: Repairs and replacement of all types of roofs, waterproofing, roof tiling, building works, facia, barge, ceilings and bird proofing for all Clients within the jurisdiction of the JHB Regional Office for a period of 24 months. 2018-11-13 11:00 JHB.18/ 18
Biliblanket pads for neonates and premature babies. 2018-10-30 11:00 PSH 877/ 1819
KIMBERLEY AREA B: Service, repair and maintain all kitchen equipment for 24 months. 2018-11-09 11:00 KIM- 0718- 107087

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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