Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

Pages

Title Closing Date Tender No.
Repairs to carport/shadeport 2018-01-26 09:00 SM11800357
Supply Water distribution materials 2018-01-19 14:00 GE11800936
Supply: Masks 2018-01-31 10:00 GA11800337
Supply and delivery of skip bins – Re-advertisement 2018-01-22 11:00 RFQ41/2017-2018
Supply: Shoes 2018-01-30 10:00 GA11800333
Supply: Bibs 2018-01-30 10:00 GA11800334
Supply Beanies 2019-02-01 10:00 GA11800335
Bookbinding for ward committee agendas 2018-01-23 12:00 SA11800258
Supply and delivery of sound system 2018-01-22 11:00 GK1180383A
Supply & delivery of cable 2018-01-22 15:00 GJ11800618
Supply & delivery of cable 2018-01-22 15:00 GJ11800619
Supply & delivery of cable 2018-01-22 15:00 GJ11800620
Supply & delivery of cable 2018-01-22 15:00 GJ11800621
Supply & delivery of cable 2018-01-22 15:00 GJ11800622
Supply & delivery of cable 2018-01-22 15:00 GJ11800623
A service provider to provide the Housing Development Agency with a valuation report of mineral rights situated on certain portion of Paardekraal 226 IQ, Gauteng Province. 2018-01-24 12:00 RFP/JHB/2017/036
Supply: Boots 2018-01-22 10:00 GA11800290
Supply: Safety wear 2018-01-24 10:00 GA11800292
Supply: Sunglasses 2018-01-24 10:00 GA11800293
Supply: Traffic cones 2018-01-24 10:00 GA11800294

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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