Tenders, B-BBEE and the new Preferential Procurement Regulations 2017

We have previously asked: How important is a good B-BBEE status level of contributor in the tender process?

The answer is still the same: VERY IMPORTANT!

In all tender documents, you will find the NEW Standard Bidding Document 6.2 which is used to claim your Preference Points for B-BBEE. The higher your B-BBEE status level of contributor, the more points you will score on the Preference Points System. Ultimately the bidder or bidders scoring the highest points will be awarded the tender.

Brand new Preferential Procurement Regulations 2017 for Tenders

The brand new Preferential Procurement Regulations 2017, has been finalized and was gazetted on 20 January 2017. There are some interesting changes and challenges that we will discuss during the coming months. This is the official media release from National Treasury:

The regulations were initially promulgated in 2001 and revised in 2011 thus making this the second revision since the initial promulgation.

Draft Procurement Regulations Media Release

 The Draft Procurement Regulations 2016 were released on 14 June 2016. If these regulations are going to be implemented it will change the Tender environment in South Africa. Below is the media release from the Office of the Chief Procurement Officer, explaining the major changes in the Regulations:

“The Office of the Chief Procurement Officer (OCPO) has published the proposed new Preferential Procurement Regulations*, to afford the public an opportunity to comment.

General Procurement Guidelines

Government issued the General Procurement Guidelines not only as a prescription for standards of behaviour, ethics and accountability, which it requires of its public service, but also as a statement of their commitment to a procurement system enabling the emergence of sustainable small, medium and micro businesses. These SME's will add to the common wealth of the country and its objective of enhanced economic and social well-being for all its people.

Tenders in South Africa are measured on three principles, namely Functionality, Price and Broad-Based Black Economic Empowerment (B-BBEE). An Enterprise's ability to execute a contract is measured through the Functionality Principal in the Tender Environment. If an Enterprise's tender response does not pass the Functionality test it can't be measured on Price and B-BBEE. Enterprises that respond to tenders must ensure that they will pass the Functionality test in order to advance.

Functionality in Tenders Part 1

The Preferential Procurement Policy Framework Act 2011, establishes the rules according to how Government Entities must evaluate tenders. The Preferential Procurement Regulations of 2011 takes it a step further and gives guidance on how to specifically award points according to certain criteria such as B-BBEE and Price.

There appears to be a serious lack of knowledge regarding South African tender procedures. Here, the tender processes are ruled by various Acts, Regulation and Guidelines which are specifically designed to ensure that the tender processes are in line with the Constitution of South Africa - which dictates that the tender process should be fair, equitable, transparent, competitive and cost-effective.

It is important to know that when you respond to a tender there are certain guidelines that Government Officials need to follow in order to evaluate your tender. According to the Implementation Guide*, Accounting Officers and Accounting Authorities of all public entities** and municipal entities must comply with the rules and guidelines stipulated below.

If one looks at the General Procurement Guidelines that National Treasury issued to Government Departments, it is clear that Government wants the tender process to be fair, equitable, transparent, competitive and cost-effective exactly as Section 217 of the Constitution of South Africa requires.

Draft Procurement Regulations 2015

The Government thought it a good idea to have a look at the Preferential Procurement Regulations of 2011 and to change these Regulations to better fit the South African Tender Environment.

These Regulations were quietly issued end of 2015 for public comment.

As the case with most new Regulations or Acts there is always good and bad that accompanies it.

Some of the good things addressed in these draft regulations are:

Pages

Title Closing Date Tender No.
Expression of interest: Research Partnership with South African Universities 2017-12-11 11:00 SCMU12-17 /18-0010
Supply: Shower head 2017-11-24 15:00 GB11800557
Tender for tracking system for a period of 36 months 2018-01-08 10:00 RFT09/11/2017/18
Supply and delivery of a fawn traffic law enforcement uniform for a period of 2 years 2018-01-08 10:00 RFT08/11/2017/18
Supply and delivery of (x2) TWTAs (Traveling Wave Tube Amplifier) for SANSA in its Space Operations Directorate located in Hartebeesthoek 2017-12-19 11:00 SO/037/11/2017
Renovation of hartbeespoort revenue offices 2018-01-08 10:00 RFT07/11/2017/18
The UNIVERSITY OF SOUTH AFRICA invites tenders from suitably qualified service providers for the provision of General Purpose Storage 2017-12-04 12:00 PT2017/21
Appointment of service provider to provide a pre-feasibility study for the construction of a LPG storage facility at the oil jetty in the port of Saldanha 2017-12-15 12:00 SFF/2017/ 029
Procurement of Low- Medium voltage electrical cables for a period of two years 2018-01-08 10:00 RFT06/11/2017/18
The University of South Africa invites tenders from suitably qualified service providers for the provision of VMWare Software and Support 2017-12-04 12:00 PT2017/22
Miniature substation (Mini-sub) For a period of two years- 2018-01-08 10:00 RFT05/11/2017/18
Appointment of an accredited service provider to offer training on Agri Trade Processes NQF level 2 for a period of one year 2017-12-12 12:00 RFB: LTVETC-003/2017
Request For Tender: Cleaning Services in Bojanala 2017-12-14 12:00 NWDC/BOJ01/2017
ICT Equipment Support And Maintenance Services For City Of Mbombela For 36 Months 2017-12-22 11:00 148/2017
Supply and delivery of photocopy paper for a period of two years 2018-01-08 10:00 RFT04/11/2017/18
Management And Operation Of Tekwane West Central Waste Disposal Site For 36 Months 2017-12-22 11:00 174/2017
Management And Operation Of Hazyview Waste Disposal Site For 36 Months 2017-12-22 11:00 175/2017
Sale of residential site in Letlhabile B extension 1 township 2018-01-08 10:00 RFT03/11/2017/18
Waste Collection Services In Kanyamazane, Karino, Matsulu And Tekwane For 36 Months 2017-12-22 11:00 176/2017
Hiring a panel of service providers for rear-end- loading compactor trucks for refuse removal services for a period of one year 2017-12-07 10:00 RFT02/11/2017/18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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