3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Bp Cuffs( Adults) 2017-11-03 11:00 ZNQ 94/ 17- 18
Supply, Delivery and Offloading of Coal Peas for a period of 01 year to the following Management areas: Boksburg, Modderbee. 2017-11-22 11:00 GTC 10/ 2017
Supply & delivery of otodynamics otoport lite 2017-10-27 11:00 ZNQ 278/ 17/ 18
Justice: Mtubatuba Magistrate Court: Provisioning of Cleaning and Hygiene Services for a Period of 24 Months. 2017-11-13 11:00 DBN17/ 10/ 02
Supply & deliver Crepe Bandage, type 2 knitted: Size 75mm 2017-10-27 11:00 ZNQ 229/ 17- 18
Supply and delivery of mild steel angles, reinforcing steel, bright steel bars, channel iron and square tubing for a period of 36 months (3 years): Department of Correctional Services 2017-11-20 11:00 DCS13/ 2017
Supply Bandage Plaster of Paris with leno weave base cloth. 2017-10-27 11:00 ZNQ 203 / 17- 18
Provision for security service for the College three sites 2017-11-10 11:00 INGWE/ 006/ 2017
Supply & deliver Conforming Bandage, close knit: Size 75mm 2017-10-27 11:00 ZNQ 231/ 17- 18
Supply, delivery of and off loading of shoe manufacturing materials to Witbank Management Area: Department of Correctional Services 2017-11-20 11:00 HO4/ 2017
06 months contract of cleaning of building at Dundee Regional Laundry Requirement: Bargaining Council Certificate for Cleaning 2017-11-01 11:00 346/ 2017/ 18
Supply, fit and commission Dental Chair System (Complete Package) according to HTS Specification C.E. NO. S86A (Surgical) 2017-10-27 11:00 ZNQ 201/ 17- 18
06 months contract cleaning of garden and grounds at Dundee Regional Laundry Requirement: Bargaining Council Certificate for Cleaning 2017-11-01 11:00 345/ 2017/ 18
Appointment of a service provider for the supply, delivery, commissioning and post purchase support of a field emission gun electron probe microanalyser 2017-11-20 11:00 CGS- 2017- 039KV
The rendering of a cleaning and hygiene services at the DOD archive center. 2017-11-20 11:00 CPSC- B- PC- 027- 2017
Supply and deliver Squint surgery set 2017-11-03 11:00 ZNQ: 684/ 17- 18
Opthalmic Autorefractor/ Autokeratometer/ Tonometer 2017-11-02 11:00 18/ 08/ 2017
Check and service medical gases as per scope of work 2017-11-02 11:00 60/ 2017- 18Maint
Appointment of a service provider to supply and service the discovery area hygiene services 2017-11-13 12:00 CDC/ 390/ 17
Check and service medical air compressors as per scope of work 2017-11-02 11:00 61/ 2017- 18Maint

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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