3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Statistics SA: Procurement of alternative Office accommodation measuring 1 677,50m² and 50 Parking Bays in Braamfontein, Parktown and Johannesburg CBD for a period of five (5) years 2017-12-06 11:00 JHB.17/ 31
South African Social Security Agency Local Office: Procurement of existing Office accommodation or construction of new Office accommodation for leasing purpose by landlord measuring 400,68m² and 10 Parking Bays in Orange Farm for a period of five (5) years. 2017-12-06 11:00 JHB.17/ 32
NDPW: Operation, serNDPW: Operation, service and maintenance of Coal fired Boilers, Calorifiers, Heat pumps and Steam pipe lines at Modderbee Correctional Services for a period of 12 months. 2017-11-24 11:00 JHB.17/ 33
Polokwane Magistrate Offices: Reconstruction of office, replacement of generator, fire equipment, air conditioners damaged by fire. 2017-11-28 11:00 PLK17/ 44
Perform household surveys and GIS mapping of selected informal settlements in the Breede Valley and Drakenstein Municipalities in the Western Cape 2017-11-24 11:00 HS 04/ 2017/ 2018
Removal and replacement of roof to building 832 (Legsato) as per drawing NBW 90987. CIDB GB3 required. 2017-12-13 11:00 SPSC- B- 024- 2017
Roof and ceiling replacement for building 69, Naval Base Durban, Salisbury Island as per Specification. CIDB GB4 or SN4 required. 2017-12-06 11:00 SPSC- B- 025- 2017
Supply, Installation and commissioning of custom made security gates and burglar bars for the SA Navy at Naval Base Durban, Salisbury Island, Kwazulu-Natal as per SA Navy. 2017-12-05 10:00 SPSC- B- 026- 2017
Supply and Installation of porcelain tiles in the main admin building, Naval Base Durban, Salisbury Island, Kwazulu-Natal as per SA Navy 2017-12-05 11:00 SPSC- B- 027- 2017
Renovation and repairs of Military Houses (8) at the Bluff, Durban. CIDB GB 4. 2017-12-13 11:00 SPSC- B- 021- 2017
Renovation and repairs of Military Houses (10) at the Bluff, Durban. CIDB GB 4 required 2017-12-13 11:00 SPSC- B- 022- 2017
Renovation and repairs of Military Houses (8) at the Bluff, Durban. CIDB CB 4 required. 2017-12-13 11:00 SPSC- B- 023- 2017
Replacement of existing asbestos roof with IBR and existing windows with aluminium windows at Woodbrook Base in East London as per statement of work 2017-11-29 11:00 SPSC- B- 030- 2017
Request for tender for the provision of Water and sanitation services to Thokoza High School in Uthukela District, Kwazulu-Natal 2017-12-01 12:00 CDC/ 338/ 17
Building of Complex at Haarlem - Western Cape 2017-11-27 11:00 ARC/ 09/ 08/ 17
CapeNature seeks to appoint a company to provide Housekeeping, Laundry and Porterage services at overnight accommodation facilities for their popular Whale Trail Hiking Trail at De Hoop Nature Reserve. 2017-12-01 11:00 BID WCNCB 01/ 11/ 2017
Accreditation of suppliers to provide private cloud hosting service capability over a period for 60 months 2017-11-24 11:00 RFB 1655/ 2017
Appointment of a service provider to provide Voice Over Internet ProtocoL (VOIP) services to Robben Island Museum (RIM) for the period of thirty-six (36) months 2017-11-29 11:00 RIM ICT- 02- 2017 / 2018
The RAF is looking to appoint a service provider to provide Enterprise Wireless Solution (Wi-Fi) nationally for a period of five (5) years. 2017-12-04 11:00 RAF/ 2017/ 00047
Supply and service of mobile toilets for a period of three years: all 5 Regions in the Gauteng Province as and when required. 2017-12-04 11:00 DRT 115/ 01/ 2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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