3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Rendering of cleaning and hygiene services for a period of three years at Bela Bela Office. 2018-07-19 11:00 LLIMP24/ 2018
Supply and Delivery of Notice-to-Collect Document (NCD) forms to the Driving Licence Card Account for a period of twelve (12) months, at 459B Tsitsa Street, Erasmuskloof, Pretoria, 0048 2018-07-06 11:00 DLCA/ 2018/ 01
Rendering of Cleaning and Hygiene Services for a period of three years at Burgersfort Office. 2018-07-19 11:00 LLIMP19/ 2018
Department of Agriculture :Maize Board Building:Pretoria:Air Conditioning and electrical installations: Repairs and maintenance 2018-07-24 11:00 H18/ 008AI
Rendering of cleaning and hygiene services for a period of three years at Hoedspruit Office. 2018-07-19 11:00 LLIMP22/ 2018
Pretoria: Service, Repair and Maintenance of Fire Tube Boilers and Steam reticulation at Zonderwater Prison for a period of 3 years 2018-07-24 11:00 PT18/ 021
Pretoria: Service, Repair and Maintenance of fire Tube Boilers and Steam reticulation at Kgosi Mampuru Prison for a period of 3 years 2018-07-24 11:00 PT18/ 020
Rendering of cleaning and hygiene services for a period of three years at Thabazimbi Office. 2018-07-19 11:00 LLIMP23/ 2018
Rendering of cleaning and hygiene services for a period of three years at Modimolle Office. 2018-07-19 11:00 LLIMP25/ 2018
Appointment of a service provider/s to design,supply, deliver and installation of signage in the Department of Home Affairs in all nine provinces for a period of three (3) years, renewable up to two (2) years subject to satisfactory performance, availability of funds and reasonable 2018-07-13 11:00 DH11- 2017
Rendering of cleaning and Hygiene services for a period of three years at Giyane Office. 2018-07-19 11:00 LLIMP20/ 2018
Cleaning services for the period of two years at Corner House Building. 2018-07-20 11:00 DID22/ 07/ 2017
Stainless Steel Tilt Pan 80 Litre X 02 Units 2018-06-29 11:00 ZNQ 323 / 18- 19
Cleaning services for the period of two years at Impophoma House Building. 2018-07-20 11:00 DID21/ 07/ 2017
Polycarbonate Camliter Bevergae Decanter With Lids - 500 Units 2018-06-29 11:00 ZNQ 325 / 18- 19
Cleaning services for the period of two years at Oldreserve Bank Building. 2018-07-20 11:00 DID18/ 07/ 2017
Supply and Install Insulated Steam Jacket Pot - Capdan Ll 100 - 02 Units 2018-06-29 11:00 ZNQ 326 / 18- 19
Cleaning services for the period of two years at Sage Life CCC Building. 2018-07-20 11:00 DID 21/ 06/ 2018
Vegetable Cutter With 5 Blades - 220x610x520mm - 01 Unit 2018-06-29 11:00 ZNQ 324 / 18- 19
Appointment of a service provider for physical security guarding services in Western Cape, Northern Cape, Free State and Head Office. 2018-07-13 11:00 DH12- 2017

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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