3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen


1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:


Title Closing Date Tender No.
Supply: L 11 retainer blocks 2017-08-17 14:00 A021800214
Supply: Fibreglass grating and step covers 2017-08-22 14:00 A021800213
Supply: Concrete fence rail bollards 2017-08-17 14:00 A021800212
Supply and delivery of a boom sprayer 2017-08-22 11:00 NOTICE NQ.05/2017-2018
Supply: Building, hardware and civils 2017-08-17 14:00 A021800211
Supply and delivery of a ride on mower 2017-08-22 11:00 NOTICE NQ.07/2017-2018
Supply: 1 activity unit x 110vdc coils for hoerbiger hydraulic solenoid 2017-08-22 14:00 A021800210
Horticultural Maintenance at St. Frusquin Sports Complex 2017-08-28 14:00 W101800149
Horticultural Maintenance at Turfhall Stadium Sports Complex 2017-08-28 14:00 W101800146
Basic plumbing training for various branches of the Water and Sanitation Department. 2017-08-23 12:00 E021800061
Hiring of portable toilets 2017-08-17 12:00 W071800072
Supply: Hammer 2017-08-17 12:00 W041800138
Supply: Holesaw 2017-08-17 12:00 W041800136
De-silting the waste water recovery (WWR) pre-settling sump and pollution control dams at Hendrina Power Station 2017-09-18 10:00 MPGXC004763
Supply: Electric drills 2017-08-17 12:00 W041800140
Supply: Side cutter 180mm 2017-08-17 12:00 W041800139
Supply: 25litres water containers with tap 2017-08-17 12:00 W041800143
Supply: Chuck & drill bit 2017-08-17 12:00 W041800141
Supply: Spade & shovel 2017-08-17 12:00 W041800137
Provision of Office Accommodation: Uitenhage Justice Centre for a period of 5 years 2017-09-18 11:00 21/2017


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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