3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Construction Of Mkhuhlu & Mthonjaneni Streets 2018-01-26 11:00 161/2017
Supply & delivery of PE 100 class HDPE pipes & fittings 2018-01-30 10:00 SAZ RME 3001/2017
Design, manufacture, delivery, erection, testing and commissioning of four (4) one-over-five high diesel electric, single lift rubber tyred gantry cranes for Transnet SOC Ltd 2018-01-30 10:00 iCLM HQ 185/TPT
Provision of catering services (kitchen management) at Halfweg (book off facility) on the Iron Ore Line for a period of 24 months 2018-01-30 10:00 SAZ/3003/2017
Appointment of a contractor for the construction of additional new facilities at Vooruirsig Primary school in Kimberley, for Northern Department of Education 2018-01-02 11:00 NC/DE/009/2017-2018
Request for proposal for the appointment of a service provider render Short Term Insurance Broking Services to the Unemployment Insurance Fund 2018-02-09 11:00 UIF11/2017
Supply: Coffee; instant; 1kg tin 2017-12-18 15:00 GF11800537
Supply raided mesh wire 2017-12-19 14:00 GE11800893
Supply Bore hole pipes 2017-12-19 14:00 GE11800883
Service of the Emergency Power Supply Generator at the Disaster Management Centre 2017-12-20 12:00 6/5/2/288
Supply: Snack packs 2017-12-18 15:00 GF11800536
Service Agents to Service Rosenbauer Fire Pumps in Various Fire Stations 2017-12-20 12:00 6/5/2/19
Supply info signals 2017-12-19 14:00 GE11800882
Accommodation needed in Paarl Area 2017-12-20 12:00 6/5/2/141
Supply and delivery of Fencing Material at Vanrhynsdorp 2017-12-20 12:00 6/5/2/43
Supply and delivery of Tyres at Moorreesburg 2017-12-20 12:00 6/5/2/141
Supply 400mm Inlet Valve at Kloofnek 2017-12-19 14:00 GE11800877
Supply: mainline valve 2017-12-19 14:00 GE11800876
Service and Repairs of Transformators at Ganzekraal Holiday Resort 2017-12-20 12:00 6/5/2/106
Supply: interface line bore connector 2017-12-19 14:00 GE11800880

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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