3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen


1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:


Title Closing Date Tender No.
Appointment of a service provider to provide Web and E-mail Security Gateway hardware, license and support for a period of three (3) years. 2018-04-24 11:00 NPA 29- 17/
Provision of Oracle System Support & Maintenance For A Period of (3) Three Years (Re-issue of RFP110/17/18). 2018-04-09 11:00 RFP015/ 17/ 18
Request for Bid for Travel Management Services for the National Health Laboratory Services (NHLS) for the period of 36 months. 2018-04-23 11:00 RFB 033/ 2017- 18
Bloemfontein SAPS (PSS) VIP Protection Unit: Alternative Office Accommodation and Parking Facilities: 2257.34m2 and 48 Parking Bays. 2018-04-10 11:00 BL17/ 027
Supply, installation, and delivery of a Storage Allocated Network (SAN) unit. 2018-04-04 12:00 IRBA002/ 2018
Appointment of a service provider for the development of language items for an e-assessment system for intermediate phase (Grade 4 and 6). 2018-04-13 11:00 HSRC/ 10/ 2017/ 18
Appointment of Service Providers to Render Comprehensive Hygiene Services for the period of three (3) years. 2018-04-13 11:00 HSRC/ 04/ 2017/ 18
Provision of a high quality courier service to the Human Sciences Research Council (SRC) offices, nationally and internationally for a period of 36 months. 2018-04-13 11:00 HSRC/ 07/ 2017/ 18
Supply and Installation of Manhole Grids for a period of three (3) years: Five Regions in the Gauteng Province. 2018-04-16 11:00 DRT 44/ 11/ 2017
King Williams Town & Surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET05/ 2018
Port Elizabeth & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET02/ 2018
Provision of security guarding services in state houses & buildings, (access control & guarding). From Monday to Friday, including weekends & public holidays for a period of twelve (12) months. 2018-04-10 11:00 PES01/ 2018
Tsitsikama & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET04/ 2018
Middelburg & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET03/ 2018
Zwelitsha Provincial SAPS Commissioner office: Installation of air conditioners. 2018-04-10 11:00 PE05/ 2018
Research to determine the policy statement to inform the review of the Built Environment Professions legislation (CBE Act 2000 and Six Professions Acts). 2018-04-09 11:00 HP 17/ 025
Pretoria: Procurement of Office Accommodation of 3 414.57 square meters and 48 parking bays usage by the SAPS for a period of 5 years preferably in Rosslyn (Akasis) CBD within 3 KM North-West and South-West of current Akasia Police Station 2018-04-17 11:00 PT18/ 012
Property Management Service for Department of Infrastructure Development for a period of three years. 2018-04-20 11:00 RFP 07/ 03/ 2018
Appointment of Consultants/Professional Services for construction of the following buildings: Media Centre and Wellness Centre. 2018-04-19 11:00 EEC/ T01/ 2018
Installation for new six medical gas and six new medical air points for NICU. 2018-03-27 11:00 ZNQ 06/ 03/ 2017


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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