3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Request for Expressions of Interest (Consulting Services– Firms Selection) Disaster Recovery Site Construction for African Union Mission Critical Services (SAP System) 2017-09-01 15:00 AUC/AHRM/QCBS/-2017
Mowing of Goedehoop Cemetery 2017-08-21 14:00 W101800133
Mowing of Old Strand Cemetery 2017-08-25 14:00 W101800132
Supply and delivery of 1 box of dynabead 2017-08-22 16:00 R061800107
Supply: 000ml inorganic ventures icp standard 2017-08-22 16:00 R061800106
Supply and delivery of 1 box of EasyStain DAPI (80 tests) and 1 box of EasySeed (10 vials) 2017-08-17 16:00 R061800105
Supply: 00g unilab saar5822650em sodium dihyd orthophosphate anhydrous 2017-08-17 16:00 R061800104
Supply: Pots & plants 2017-08-17 16:00 R061800102
Supply: Araucaria heterophylla x 125l 2017-08-17 16:00 R061800101
Supply, deliver and installation of pots. 2017-08-17 16:00 R061800108
Supply: Stationery for the mayors office 2017-08-18 11:00 A081800056
Facilitator to conduct a workshop on cultural diversity for high school youth 2017-08-23 09:00 W071800065
Mowing of Gordons Bay cemetery 2017-08-21 14:00 W101800134
Mowing of Lwandle cemetery 2017-08-21 14:00 W101800135
Supply: Cable accessories 2017-08-17 15:00 R021800194
Supply and delivery of CAT Book SANA 10142 code 2017-08-18 11:00 A08180025B
Service Provider to design and implement murals for the Langa Heritage Project 2017-08-25 09:00 W071800076
Underground Mining Civil Works and Construction 2017-09-01 12:00 2017G080
Supply: Guard rail;galvanised;3.81m 2017-08-17 12:00 A021800203
Supply: Stone; crushed; hornfels 2017-08-17 14:00 A021800202

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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