3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen


1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:


Title Closing Date Tender No.
All prospective bidders are hereby invited to submit quotations for the following: maintenance material for electrical 2017-08-21 12:00 No reference supplied
Complaints & Disciplinary Management System 2017-08-28 12:00 T04/2017
Master Data Management System 2017-08-28 12:00 T04/2017
Trust Interest Collection System 2017-08-28 12:00 T03/2017
Supply of fuel and lubrications as follows: Phalaborwa - Consignment'stock basis; Richards Bay - Drop and go basis 2017-08-24 15:00 T154/17
TKZN virtual reality technology 2017-09-29 12:00 TKZN 10/2017
Supply and Delivery of Voter Registration Devices 2017-10-06 11:00 IEC/LG-04/2017
Stellenbosch University (SU) is seeking a partner with the necessary experience and track record to design, develop and implement a software application and/or offer a software solution that supports the University’s management of research contracts. 2017-09-04 13:00 No reference supplied
Request for Proposals Non Profit Organizations (NPOs) to implement Social Behaviour Change Programme for 2016/2017 financial year 2017-09-15 12:00 No reference supplied
Appointment of a panel of Internal Audit and Enterprise Risk Management service providers for 24 months 2017-09-04 12:00 UKZN 07/1
Appointment of a professional service provider to research and analyse financial emergencies in South African Municipalities under the National Treasury - cities support programme 2017-09-04 11:00 RFP 143/2017
Appointment of External Audit Service Provider 2017-09-04 12:00 UMP2017/07/001
Cafeteria Services for all nominated Campuses 2017-09-06 11:00 PUR 202/6
Waste Management for all Campuses 2017-09-06 11:00 PUR 3203/12
Horticultural Maintenance at Athlone, Dulcie September Hall. 2017-08-28 14:00 W101800152
Construction of a Building at Wingfield for Workshops and Classrooms (Minimum 4 CIDB Rating) 2017-09-06 11:00 PUR 5600/10
Horticultural Maintenance at Turfhall Stadium Soft Ball Sports Complex 2017-08-28 14:00 W101800147
Events Management Services for a National Gender Based Violence Conference from 3-5 October 2017 in Gauteng. 2017-08-18 17:00 No reference supplied
Appointment of a service provider to lease premises to the SHRA for a period of three (3)years 2017-09-01 11:00 SHRA/RFB/ ADMIN/06/201718
Cricket Pitch x3 Maintenance at Chukker Road Sports Complex 2017-08-28 14:00 W101800151


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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