3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Supply, Delivery and Installation of Injection Module and Imaging Cytometry for Multi-Mode Microplate Reader 2017-11-17 11:00 SAMRC/ BRIP- IMICMR/ 2017/ 30
Supply four lockable drawer filling cabinet (stainless steel) 2017-11-21 11:00 A1024/ 17/ 18
Pest Control and Fumigation (St Andrews District Hospital) 2017-11-14 11:00 ZNQ: 397/ 17/ 18
Supply and Installation of microscopes as per the required technical specifications, including value added products and services 2017-11-20 12:00 R&E/ BIOLABSystem/ 10/ 2017
Supply and Deliver Cobra Replacement Cartridge V/M-POU-CART 2017-10-27 11:00 ZNQ1152/ 17/ 18
Pest Control and Fumigation (Xhamini Clinic). Contract Period: 12 Months. 2017-11-14 11:00 ZNQ: 406/ 17/ 18
Supply: 5 x Units Warming Unit - Forced Air (Bair Hugger) 2017-11-01 11:00 ZNQ 394/ 17
Supply and Install Weather Proof Light Fittings in Stores 2017-10-27 11:00 ZNQ1320/ 17/ 18
Supply: 1 x Pair Tow Tractor Shocks (Shock Absorbers) 2017-11-01 11:00 ZNQ 368/ 17
Pest Control and Fumigation (Meadowsweet Clinic) 2017-11-14 11:00 ZNQ: 407/ 17/ 18
Pest Control and Fumigation (Weza Clinic) 2017-11-14 11:00 ZNQ: 404/ 17/ 18
Supply and Install Vaal Sanitaryware Fireclay 585 x 435mm “HYGIA” Hospital Basin 2017-10-27 11:00 ZNQ1322/ 17/ 18
Supply: 1 x Unit Portable Slit Lamp 2017-11-01 11:00 ZNQ 389/ 17
Supply of Optometric Refraction Station as per specification 2017-10-31 11:00 ZNQ 895/ 17 - 18 GAZ
Supply of Peripheral Nerve Stimulator. as per specification 2017-10-31 11:00 ZNQ 899/ 17 - 18 GAZ
Supply of Cast Cutter - Electric, as per specification 2017-10-31 11:00 ZNQ 897/ 17 - 18 GAZ
Service to vacuum pumps and air receiver tanks (04) 2017-11-09 11:00 ZNQ00340/ 2017- 18
Pest Control and Fumigation (Harding PHC) 2017-11-14 11:00 ZNQ: 400/ 17/ 18
Opthalmic knives 15 bevel up (box of 06) x 360 boxes 2017-11-01 11:00 185/ 10/ 17
Pest Control and Fumigation (KwaJali Clinic), Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 401/ 17/ 18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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