3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Access Road to the Driver License Testing Centre 2017-11-03 12:00 SCM/2018/93/ENG
Supply: Golfers 2017-10-25 10:00 GA11800125
Branding of Traffics services and Law Enforcement vehicles : Supply, delivery and fitment of new logo 2017-10-23 10:00 DIC0022969
Supply: Safety wear 2017-10-25 10:00 GA11800124
Corporate branding of vehicles: Supply, delivery and fitment of new logo 2017-10-23 10:00 DIC0022967
Supply: 11 each x leg bag rescue equipment training aid 2017-10-27 10:00 GA11800139
Appointment of Service Provider for Security for Festival of lights 2017 2017-10-26 10:00 DIP0001699
Supply: Badges 2017-11-03 10:00 GA11800138
Installation of traffic lights Main Road & Lady Loch with Distrillery street 2017-10-26 11:00 DIC0022902
Supply: 5 each x netball bib set 2017-10-27 10:00 GA11800137
Supply: Safety wear 2017-10-27 10:00 GA11800136
Upgrading of Aventura Sewerage Pump Station Civil Works 2017-11-03 12:00 SCM/2018/149/ENG
Supply: Safety wear 2017-10-27 10:00 GA11800135
Supply: 130 each x visor;face shield;clear lens 2017-11-03 10:00 GA11800134
Sup[ply: Accessories 2017-11-03 10:00 GA11800133
Supply: Footwear 2017-10-31 10:00 GA11800132
Supply: Clothing 2017-10-31 10:00 GA11800131
Supply: 180 each x hat;hard;plastic;wht 2017-10-31 12:30 GA11800130
Cleaning inside 14m wide pipeline servitude 2017-10-26 10:00 DIC0022927
Supply and Installation of Boundary Fencing in Plettenberg Bay 2017-11-03 12:00 SCM/2018/154/ENG

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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