3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
SUPPLY AND DELIVER AUTOREFRACTOR KERATO TONOPHECOMETER 2017-09-04 11:00 18/ 08/ 2017
SUPPLY AND DELIVERY OF A COMPREHENSIVE CHRONIC HAEMODIALYSIS SERVICE FOR GEORGE HOSPITAL FOR A THREE (3) YEAR PERIOD 2017-09-15 11:00 WCGHCC015/ 2017
3 DRAWER DESK (A) DESK 1600X1600MM(B) DESK HEIGHT PEDESTAL (OAK) LOCKABLE 5 YEARS GUARANTE; DESK 1600/1800X900 WITH CONFERENCE END AND 4 DRAWER PEDESTAL. 2017-08-25 11:00 ZNQ 230/ 17/ 18
DRESSING TROLLEY 2017-08-30 11:00 ZNQ: 311 / 2017 / 18
Supply Toxicology Kits (250 kits) Supply Blood Alcohol Kits (350 kits) 2017-08-25 11:00 94/ 17- 18
TRAUMA STRETCHERS. 2017-08-25 11:00 ZNQ 396 OF 2017 / 18
Sound proof audiometry book with extractor fan 2017-08-28 11:00 ZNQ156/ 17/ 17
Establishment of a Panel of Service Providers for Supply and Delivery of Current Gauging Equipment for the Measurement of Velocity and Discharge in Open Channels by Using the Acoustic Doppler and Tracer Methods for a Period of 24 Months 2017-09-19 11:00 W11238
Emergency and Resuscitation trolley x 7. NB// Specification will be available in the document 2017-08-29 11:00 123/ 17/ 18 PCHC
Suction machine x 4 2017-08-29 11:00 121/ 17/ 18 PCHC
Supply and install industrial tumble dryer machine x 1 2017-08-29 11:00 120/ 17/ 18 PCHC
Service tumble dryer for Pholela CHC and three clinics x 4 Service washing machine for Pholela CHC and five clinics x 7 2017-08-29 11:00 124/ 17/ 18 PCHC
Electrocardiograph x 4 2017-08-29 11:00 122/ 17/ 18 PCHC
Supply and deliver Sphygmomanometer -Aneroid - QTY: 30 Units Supply and deliver Mobile Trolley - QTY: 24 Units 2017-09-01 11:00 ZNQ: 60/ 17- 18
Supply and deliver Portable Diagnostic Set Battery Operated 2017-09-01 11:00 ZNQ: 194/ 17- 18
Supply and deliver Electronic Haemoglobin Meter 2017-09-01 11:00 ZNQ: 367/ 17- 18
-40 vaccine fridge as per H.T.S. specification 2017-08-25 11:00 ZNQ 398 OF 2017 / 18
Supply and deliver vaccine refrigerator, freezer upright (see description for details) 2017-08-29 11:00 ZNQ126/ 2017/ 2018NSI
1.mobile examination light x13 2017-09-05 11:00 ZNQ 231/ 17- 18
Supply domestic fridge as per attached list 2017-09-03 11:00 ZNQ 444/ 17- 18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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