3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Supply Nsg119/107p connector 2017-12-21 12:15 GL11800452
Supply PVC Banners 2017-12-19 12:00 GL11800453
Supply and delivery of Emergency Kits 2017-12-21 11:00 278927
Supply Nfg/127/79/p/connector 2017-12-21 12:00 GL11800455
Supply Electrical boxes and pole boxes 2018-01-18 11:00 GH11800325
Supply: Conduits, fuses and contactors 2018-01-18 09:00 GH11800324
Appointment of a construction health and safety agent to act on behalf of the Services SETA to fulfil its duties as stipulated in the construction regulation 5. 2018-01-11 11:00 RFQ.07.12.17-3470
Supply Glass notice boards 2018-01-15 09:00 GL1180423A
Supply Trestle table and chairs 2018-01-15 12:00 GL1180424A
Supply Batteries and air filters 2018-01-18 11:00 GH11800322
Appointment of a panel of service provider for distribution of academic books to bursaries 2018-01-11 11:00 RFQ.07.12.17-3469
Supply and Deliver SMC Reed Switch D-Z73L and BMP1-032 Bracket for reed switch 2018-01-19 11:00 GH1180299A
Expression of interest on management and training of a Day-care centre at Service SETA. 2018-01-11 11:00 RFQ.07.12.17-3468
Supply and Deliver Sika Flow Switch 2018-01-19 11:00 GH1180300A
Appointment of a service provider to supply and install hardware and software to manage and distribute content/information to various display media within the services seta 2018-01-12 11:00 Proc T483
Repairs to security lights and floodlights at Sarepta Sports Complex 2017-12-19 12:00 SB1180345A
Appointment of a security service provider to provide and/or maintain security guards services and armed response at Services SETA North West provincial office. 2018-01-12 11:00 Proc T482
Supply Display stands for artworks 2018-01-15 12:00 GL1800375A
Supply: Electrical - components 2018-01-18 11:00 GH11800323
Supply: 150 cubic meter x compost for large trees 30mm 2018-01-12 16:00 GC11800398

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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