3 unforgivable mistakes when responding to a Bid

We had the privilege to be part of an Evaluation committee for a Government Entity that put out an Invitation to Bid. The Bid was for a fairly technical service and therefor the response to the bid was poor. In fact there were only ten responses to the Invitation to Bid.

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

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Title Closing Date Tender No.
Hire of tent – event 21 October 2017 2017-10-19 12:00 B338/2017/18
Training in Marketing your Library through Social Media 2017-10-27 09:00 SM11800226
Supply and deliver NETBALL KITS 2017-10-23 11:00 CSQ10171134
Supply and deliver a RUGBY KIT 2017-10-23 11:00 CSQ10171134
Training in Public Library Outreach 2017-10-27 09:00 SM11800225
Supply and Delivery of 2000 Litres Diesel to Karatara Municipal Depot 2017-10-19 12:00 B326/2017/18
Supply and deliver 29 x 10CM; 20 x 15CM; 50 x 20CM TROPHIES 2017-10-23 11:00 CSQ10171134
Training in internet information retrieval 2017-10-27 09:00 SM11800227
Supply and deliver 55mm GOLD,SILVER AND BRONZE MEDALS 2017-10-23 11:00 CSQ10171134
Supply and deliver Fluoride Combination Ion Selective Electrode 2017-10-23 11:00 CSQ10171132
Supply and install Borehole system at Protea Park Sports Field 2017-10-27 14:00 SN11800370
Supply and Delivery of 2 Blowers BR 420(For Grass and Leaves) to Parks Department Knysna Municipality, Boswerker street , Industrial Area 2017-10-19 12:00 B327/2017/18
Supply and install Borehole system at Avondale Sports Field 2017-10-27 14:00 SN11800368
Mobile air compressor on trailer 2017-10-26 12:00 WC11800278
Bookbinding for subcouncil and ward committee minutes 2017-10-23 09:00 SA11800149
Supply and install Borehole system at Pella Sports Field 2017-10-27 14:00 SN11800369
Reupholster couch 2 seater couch & 1 Seater couch 2017-10-25 14:00 SA11800150
Aries SS Transformer Upgrade for OREX load: Cable and stringing 2017-11-16 10:00 RDR17/26
Supply and delivery of patch cords 2017-10-19 11:00 GK11800234
Supply and delivery of office furniture & equipment 2017-10-23 11:00 275083

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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