Completing Standard Bidding Document 7

If  you have responded to a competitive bid or request for quotation you would have seen a Standard Bidding Document 7 (SBD 7) in the Government tender pack. This document is the official Contract that should be signed by both the successful bidder and the Government Entity that awards the tender. There are three different SBD 7 documents namely:

Last week we attended a briefing session of the National Department of Health. These briefing sessions are always interesting, specifically those requesting the supply of pharmaceutical products. These products are very specialized and only companies with the correct credentials can actually respond to these tenders.

10 Essential documents needed to tender

By Werner van Rooyen

12 October 2015

Last week we were asked to help a client respond to a request for a quotation for cleaning services to a Public Entity. It seemed pretty easy at first but once we got to the stage where we had to submit the required and mandatory documents the problems started. The main reason it became a challenge was that this particular business that required our services was a start-up business and being a start-up means it’s going struggle to comply with all the required and mandatory documents.

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Title Closing Date Tender No.
Supply and delivery of Building Material 2017-12-14 12:00 REQ02852
Supply: Safety products 2017-12-15 10:00 GA11800242
Supply 5 x black City of Cape Town Trodat Printy S Date Stamp Ink dater complete stamp 75mm x 38mm 4726WRS (red casing) 2017-12-14 10:00 GM11800515
Supply Valves 2017-12-19 14:00 GE11800875
Replace a Fire Detection System at the Park Rynie Offices 2017-12-14 12:00 REQ2285
Hire venter trailers (750kg) 2017-12-18 09:00 WJ11800266
Hiring of office and storage containers for a period of one (1) year from date of appointment 2017-12-18 12:00 FIN019/2017
Hire venter trailers (1000kg) 2017-12-18 09:00 WJ11800267
Refill of gas cylinders for a period of one (1) year from date of appointment 2017-12-18 12:00 BA034/2017
Supply and deliver Tools & Equipment 2017-12-19 11:00 GQ12171661
Supply Pre-printed stock stationery- assorted 2017-12-18 11:00 GM11800512
Calibration of RKI gas monitor SANAS approved 2017-12-18 12:00 SK11800212
Supply and deliver Tattle Tape for Paperback lending -DS-B2-N Double Sided Strips 2017-12-19 11:00 GQ12171660
Sup[ply: Medical supplies 2017-12-18 15:00 GF11800528
Supply and deliver Tattle Tape for CD,DCD 2 strips.3M or approved equal 2017-12-19 11:00 GQ12171660
To perform electrical and associated works for a period of three (3) years 2018-02-14 12:00 T 52/2017/18
Supply and deliver 30 First Aid Kits 2017-12-19 11:00 GQ12171660
Atlantis Swimming Pool: Repair & service of pumps, motors & gauges. 2017-12-20 09:00 SB11800514
Supply and deliver Wire Aluminium binding wire 4mm 2017-12-19 11:00 SQ12171150
Supply Polymer grids, covers and frames 2017-12-19 15:00 GE11800873

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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