3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: 47 each x pole box;4-way;poly;suburbs;80a mcb 2017-09-26 11:00 R091800159
Supply and Delivery of Navy hand towel and Navy with white caps SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0261/09/2017
Provision of wound care training 2017-09-26 09:00 SM11800159
Supply and Delivery of Navy with white caps and backpack SALGA Games 2017 2017-09-22 12:00 ZDMQ:0262/09/2017
Hiring of 2 Ambulances Medical service (450 participants) :SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0263/09/2017
Provide Training in Da Vinci Resolve 101 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/027
Sexual reproductive training for enrolled nurses and enrolled nursing assistants 2017-09-26 09:00 SM11800151
Hiring of 65 seater Buses SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0264/09/2017
Provision of language training: Sign language 2017-09-26 09:00 SM11800160
Supply: 3 phase key switch 2017-09-27 11:00 R091800161
Supply, delivery and installation of Data Projectors. 2017-09-20 11:00 NOTICE. 18/2017/2018
Hiring of 15 seater Kombis SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0265/09/2017
Supply: Industrial Ethernet and Serial Communication device 2017-09-27 11:00 R091800162
Hiring of Buses 0f 22 seater busess SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0266/09/2017
Horticultural Maintenance at various sportsfields in Area 4.2 2017-09-27 14:00 SN11800318
Installation of alluminium doors at Goodwood Fire Station 2017-09-21 14:00 SL11800046
Plumber Trade Qualification Course 2017-09-22 14:00 SL11800050
Supply, delivery and installation of pump and tank at Thulamela Head Office. 2017-09-21 11:00 NOTICE. 17/2017/2018
Repair and maintenance of bridges and culverts for the department of public works, roads and transport as and when required in the Bohlabelo, Ehlanzeni, Nkangala and Gert Sibande districts of the Mpumalanga Province for a period of three (3) years (6CE or higher and 5CEPE is also allowed) 2017-10-27 12:00 PWRT/2326/17/MP
Supply, delivery and off-loading of various geysers 2017-09-26 11:00 FQ/SM 54/18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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