Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
16200 Units X Bags Garbage 40 Micron Red 910mm X 760mm. (Sample Required) 2018-07-04 11:00 ZNQ 208/ 18
Rendering of a Cleaning Service at Internal Audit Division for a Period of Three (03) Year. (Proqurement Plan Number: DOD PROC PLAN 17-18/ CCS (IAD/873). 2018-07-23 11:00 CPSC- B- PC- 015- 2018
60 Cases X Swabs Cotton Wool Absorbable Sterile - 1gm. (400 Pouches In A Case) (Sample Required) 2018-07-04 11:00 ZNQ 211/ 18
Motheo district: 24 Months preventative maintenance of standby generator in State Building (CIDB grading 3ME or 3EB or higher and 2MEPE or 2EBPE or higher) 2018-07-17 11:00 BL18/ 017
Bags refuse clear 1010x810 - 50 microns (100/Pkt) x 255 Pkts 2018-06-29 11:00 ZNQ 15- 2018/ 19
Diaspect Hemoglobin Cuvette (Box of 100 Pcs) 2018-06-29 11:00 ZNQ 272/ 17- 18
Motheo District: 24 months servicing and repairs to kitchen equipment (CIDB grading 1EB or 1ME or Higher). 2018-07-17 11:00 BL18/ 016
Fezile Dabi District: 24 Months Preventative Maintenance, Servicing and Repair of High Tension Installation (CIDB Grading 3EP or Higher and 2EP PE or higher). 2018-07-17 11:00 BL18/ 015
Supply and Install High Density Filling Shelves 2018-07-06 11:00 ZNQ 274/ 16- 17
Dube TradePort invites proposals from suitably qualified, experienced and independent professional service providers to provide maintenance and repair works to the Uninterrupted Power Supply (UPS) for a period of three (3) years. 2018-07-23 11:00 DTP/ RFP/ 08/ PRO/ 06/ 2018
Ppam Aid Set 2018-06-29 11:00 ZNQ 335/ 16- 17
Supply and Deliver Sterisheet 900 X 900 Green 100 Sheet per Balle 2018-07-12 11:00 ZNQ00143/ 2018- 19
Service, repairs & maintenance of electrical ht transformer, mini-substation & switch gears to various areas within the jurisdiction of Port Elizabeth area for the period of twenty four months. 2018-07-17 11:00 PET12/ 2018
Preventative maintenance, servicing & repairs of standby generators within the Port Elizabeth area office jurisdiction for the period of twenty four (24) months. 2018-07-17 11:00 PET11/ 2018
Service Mortuary Fridges From A To G 2018-07-12 11:00 ZNQ00144/ 2018- 19
Service autoclave X 01. 2018-06-29 11:00 ZNQ: 8978/ 18 NIEM
T Shirts & Golf Shirts 2018-06-29 11:00 ZNQ 50/18
Service 2x4200l bulk tank and 1x1166l holding tank. 2018-06-29 11:00 ZNQ: 896918 NIEM
Tracksuits 2018-06-29 11:00 ZNQ 49/18
Washing Powder 25kg Bags 2018-06-29 11:00 ZNQ 48/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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