Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Vibrio Chromogenic Agar [500g] x 1 2018-08-24 11:00 RFQ000276
Appointment of a Service Provider to Render Maintenance of the Electronic Security Systems at the Department of Public Service and Administration for a period of two(2) years. 2018-09-07 11:00 DPSA001/ 2018
Appointment of a service provider for the development of a business plan and technical designs for Tilapia and Catfish facility at the Disaneng fishery and aquaculture project for a period of six (6) months. 2018-09-07 11:00 RFQ 000255
Development of implementation manuals for the operator compliance accreditation scheme. 2018-09-20 14:00 CBRTA/ HO/ 0051
Appointment of a service provider to conduct geographic accessibility study for the Department of Home Affairs for a period of twelve (12) months. 2018-09-07 11:00 DHA22- 2018
Appointment of a travel management company to provide travel management services to the Construction Industry Development Board (CIDB) for a period of 36 months. 2018-09-18 11:00 RFB60078
iQ Syber Green supermix (100*50 ul rxns, 2.5 ml 2*1.125 ml x6 2018-08-24 11:00 RFQ000279
Supply, install and commissioning of N-Computing and Desktop 2018-09-18 11:00 EEC/ T02/ 2018
The implementation of conservation agriculture project in Ennerdale Township (City of Johannesburg) and Refilwe Township (City of Tshwane). 2018-09-07 11:00 GT/ GDARD/ 113/ 2018
Supply and Deliver: x1 unit - Planetary Food Mixer; x4 units - Urn; x5 units Microwave & x4 units - Fridge ( as per specifications attached) 2018-09-06 11:00 ZNQ 69/ 18
The Innovation Hub Management Company (SOC) invites potential services providers to submit bids for Provision of Security Services. 2018-09-11 11:00 TIH/ 2018/ 06
Supply and Deliver: 04 units - L-Shaped Desk; 33 units - Staff Lounge Chairs; 06 units - Staff Lounge Tables; 08 units - Filing Cabinets; 06 units Staff Lockers; 15 units High Back Swivel Chairs ( as per specifications attached). 2018-09-06 11:00 ZNQ 65/ 18
Appointment of a service provider to provide twenty four (24) hours physical security services for a period of thirty six (36) months. 2018-09-07 11:00 MDB0005- 2018/ 2019
Appointment of a Service Provider for The Application and Development of a Benchmarking Tool and Implementation Strategy for The Transition Towards a Water Sensitive City, for The City of Cape Town 2018-09-14 11:00 DEA&DP3/ 2018
Self-Contained Crushed Ice Maker (250 kg Automatic with inline water filter & pressure reducing valve) 2018-08-24 11:00 RFQ000281
Service is required from a well established Service Provider with at least 5 years previous experience to clean various Landward Unleaded Fuel/Diesel Tanks, Quantity 31 (Unleaded 14 and Diesel 17 Tanks), Sizes range from 4500Lt to 24000Lt Tanks at various Air Force Bases and Facilities in different Provinces for the SA Air Force. 2018-09-10 11:00 SPU/ B/ DBSS/ 061/ 18
Service of all fire fighting equipment for hospital, residents and all 16 clinics. 2018-08-29 11:00 ZNQ: 163 / 2018/ 19
Smartpak DQ3 [Millipore] x1 - (see description for other items and services required) 2018-08-24 11:00 RFQ000278
Phalaborwa SAPS: Upgrading of Generator Set. 2018-09-11 11:00 PLK18/ 40
Appointment of a service provider to implement silvicultural activities on 400 hectares that include tending/weeding and pruning of trees at Katberg, Benholm, Nomadamba, Ntywenka, Amanzamnyama, Ntsubane and MT Coke estates in the Eastern Cape Province for the Department of Agriculture, Forestry and Fisheries for a period of twelve (12) months. 2018-09-06 11:00 4.4.12.4/ 18/ 18

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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