Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
The University of the Western Cape (UWC) invites established, capable and competent service providers to submit proposals for the supply of academic attire for graduation ceremonies at the University of the Western Cape. 2018-10-29 11:00 UWC 37/2018
NDPW: Rehabilitation and construction of new Office Block at 85 Anderson street, Johannesburg: Procurement of Professional Services: Built Environment: Construction Project Manager. 2018-11-06 11:00 JHB.18/17
Supply & delivery of bulli 50kg bags 2018-10-25 10:00 WEB 33:2018/2019
Supply and delivery of 5000 liter water tanks within the Garden Roue District Area for a period of three years. 2018-11-09 11:00 E/17/18-19
Construction and Upgrading of Roads and Stormwater Infrastructure in Steytlerville. 2018-11-09 12:00 83/2018
Appointment of a service provider to supply, install, configure and support virtual infrastructure equipment and Microsoft base operating system with cluster virtualization 2018-11-02 11:00 SHRA/RFB/ADMIN/08/201819
Construction and Upgrading of Roads and Stormwater Infrastructure in Jansenville and Klippaat. 2018-11-09 12:00 85/2018
Manufacturing of Canvas Bags, Canvas Holders and Webbing Products. 2018-11-15 14:00 DLS150648
Provision of traffic management and fines system 2018-10-29 12:00 T22/2018
Supply and Install Benches at the PCR Cezd Arbovirus NICD, Sandringam Campus 2018-10-29 11:00 RFQ 1407364/18-12
Proposal for the Appointment of Municipal Valuer to Conduct General Valuation and Supplementary Valuation Roll for a period of Five(5) years. 2018-11-19 12:00 024/2018/19
Renovations to Viral Load at Tshepong Laboratory 2018-11-02 11:00 RFQ NO: 123649
Construction of Dumrana Access Roads and Low-level Bridge. 2018-11-19 12:00 ORTDM SCMU 13-18/19
Appointment of a transactional advisor to provide services for the PPP Project called Tshwane Agro-Processing Hub 2018-11-02 11:00 TEDA PPM: 02/09/18
Refurbishment of the CTICC 1 Old Pier Café and Alterations to the CTICC 2 Roof Terrace. 2018-11-09 12:00 CTICC 005/2019
4x Projectors 2018-10-22 11:00 RFQ: GAU021-2018/19
Supply: Electrical components 2018-10-25 11:00 GH11900184
1x Incubator 2018-10-22 11:00 RFQ: GAU022-2018/19
Catering for capacity building ward 106. 2018-10-22 12:00 SA11900067
Appoint a contractor to provide a turnkey solution for the upgrade of the sewer, drainage and storm water system at the South African Reserve Bank Head Office 2018-10-29 14:00 KM09/2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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