3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Moving and Maintenance of Developed Public Open Spaces, Sidewalks, Entrances, Underdeveloped Public Spaces and Road Reserves as per specifications 2017-11-28 11:00 FQ 116/18
Supply: Hardware items 2017-11-23 12:00 GG11800266
Supply: twine - material: tarred; colour: black 2017-11-23 12:00 GG11800263
Supply: plastic sheeting - material: polyethylene 2017-11-23 12:00 GG11800262
The Construction and Furnishing of Residential House for the African Union Commission (AUC), Addis Ababa, Bole Sub-City, Ethiopia 2017-12-20 15:00 AUC/AFMD/W/6
Experienced and competent architect for the design of container offices, Beltana 2017-12-01 11:00 FQ/SM117/18
Supply: Hardware items 2017-11-27 12:00 GG11800267
Supply: Hardware items 2017-11-27 12:00 GG11800268
Amanzimtoti Station – Construction of 200mm diameter (45m long) and 150mm diameter (120m long) steel reticulation mains: Ward 97 2017-12-08 12:00 WS.7050
Supply: whistle - colour: red; material: plastic 2017-11-22 12:00 GG11800219
Upgrading of LA Motte community hall. 2017-12-01 11:00 FQ/SM113/18
Supply and install Borehole system at Tygerhof Sports Ground 2017-11-28 14:00 SB11800466
Supply and delivery of ablution cleaning chemicals 2017-12-01 11:00 FQ/SM 110/18
Supply: Bomag Trailer with ring towage 2017-11-24 09:00 WJ11800205
Provision of Voice Services for the Contract Period Ending 30 June 2020 2017-12-18 12:00 B/SM 40/18
Monthly servicing of passenger lifts – Athlone Stadium 2017-11-27 12:00 SC11800062
Construction and installation of parkhomes for DSW 2017-12-08 12:00 WS.7051
Professional Shuttle Services at Kloof Nek Water Treatment Plant , Off table Mountain Road 2017-11-24 09:00 WJ11800206
Construction of Kayamandi George Blake Informal Trading Site 2017-12-18 12:00 B/SM 42/18
Supply: Chemicals 2017-11-24 16:00 GC11800343

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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