Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Proposal for Lamp post 2019-01-08 12:00 8/3/1-8/2018
Department of Justice & CD: JHB Magistrate Court , c/o Ntemi Piliso & Fox street: Rendering of cleaning services for a period of 24 months (EPWP) 2019-01-22 11:00 JHB.18/ 39
SANParks invite prospective bidders for the appointment of a Professional Service Provider to Conduct a Survey and Assessment of Cultural Heritage Resources, Determination of the state of Cultural Heritage, and Development of Cultural Heritage Management Plans for the Kruger National Park, Table Mountain National Park and Garden Route National Park. 2019-01-08 11:00 GNP- 018- 18
Provision of Security services for a period of 3 years (36) months region 2 (Trichardt ,Secunda evander,Kinross leslie and lebohang) 2019-01-30 12:00 8/3/1- 3/2018
Department of Justice & CD: Office the Chief Justice,188 4th Road, Noordwyk: Rendering of cleaning services for a period of 24 months (EPWP). 2019-01-15 11:00 JHB.18/ 37
Appointment of Service Provider for Actuarial Services for Khula Credit Guarantee (KCG) (Soc) Limited for period of three (03) years 2019-01-09 11:00 sefa: 30/ KCG/ 2018
Department of Justice & CD: Master of the High Court, 66 Marshall street, Johannesburg: Rendering of cleaning services for a period of 24 months (EPWP) 2019-01-15 11:00 JHB.18/ 38
Pretoria: Department of Justice and Constitutional Development: Attridgeville Magistrate Office: Installation of air conditioning system 2019-02-12 11:00 PT18/ 078
Provision of Security services for a period of 3 years (36) months region 1 (Bethal and Emzinoni) 2019-01-12 10:00 8/3/1-2/2018
The Small Enterprise Development Agency (Seda) seeks to appoint a suitably qualified and experienced Service Provider who will provide Seda with an in depth analysis of Small Businesses owned by Women and Youth in South Africa. 2019-01-14 12:00 T09- 2018/ 19
Professional services to conduct Value Added Tax Recovery Review for Govan Mbeki Municipality 2019-01-04 12:00 8/3/1-43/2018
Appointment of a service provider to render 24 hour security services for the KZN Department of Human Settlements at 353 -363 Eagle Building, in Durban, for a period of 24 months 2019-01-18 11:00 ZNB47/ 2018/ 19HSE
Re Advertisement of the bid: Supply and delivery of fire arms,ammunition and related items for a period of three years 2019-01-18 11:00 RTMC BID 12/ 2018/ 19
Compilation and Maintenance of General Valuation Roll 2020-2025 2019-01-31 12:00 8/3/1-36/2018
Provision of Leadership training 2019-01-11 12:00 MTK 28/ 2018
The potential bidders are requested to supply, delivery, install and commission of workshop machines and equipment 1 2019-01-18 11:00 EEC/ T15/ 2018
Advisory services to the Gauteng Infrastructure Financing Agency to conduct a feasibility study for the establishment of a multi OEM knock down disassembly HUB in Tshwane Auto City.. 2019-01-25 11:00 GT/ GIFA/ 178/ 2018
The potential bidders are requested to supply, delivery, install and commission of workshop machines and equipment 2. 2019-01-18 11:00 EEC/ T16/ 2018
The potential bidders are requested to supply, delivery, install and commission the extraction system for 15 bays 2019-01-18 11:00 EEC/ T17/ 2018
Provide change mindset training sessions for 16 500 teachers and support staff at 530 schools for a period of three years (2019-2021) 2019-01-25 11:00 B/ WCED 2472/ 18

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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