3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
NDPW: Durban Workshops: 24 Months Term Contract - Supply of Material for Electrical. 2017-11-27 11:00 DBN17/ 10/ 05
Bloemfontein deeds office: Upgrading of sewer system CIDB grading 3CE or higher 2017-11-28 11:00 BL17/ 023
The Western Cape Government Department of Human Settlements invites tenders for the construction of civil services for various erven and the building of FLISP housing units. 2017-11-24 11:00 HSC 07 + 08/ 2017/ 2018
Replacement school: Kwafuku Primary School; Philippi 2017-12-05 11:00 S093/ 17
Construction of a replacement school: Disa Primary School; Strand 2017-12-07 11:00 S097/ 17
Replacement school: Crestway High School; Retreat 2017-12-05 11:00 S092/ 17
Replacement school: Turfhall Primary School; Athlone 2017-12-06 11:00 S094/ 17
Construction of a new school: Wallacedene Primary School; Kraaifontein. 2017-12-06 11:00 S095/ 17
Construction of a replacement school: Willows Primary School; Heideveld 2017-12-07 11:00 S096/ 17
Drilling and geotechnical services for the preliminary design of the Pietermaritzburg ring road on National route 3 2017-12-01 14:00 NRA N.003- 023- 2010/ 1D- SS1
Vrede SAPS: Police station and housing units: Condition based maintenance on structural, electrical and civil elements CIDB grading 4GB or higher and 3GB PE or higher 2017-11-28 11:00 BL17/ 024
Provision of Office Accommodation: Springbok Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). 2017-12-08 11:00 35/ 2017
Provision of Office Accommodation: Groblersdal Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). 2017-12-08 11:00 34/ 2017
Provision of Office Accommodation: Groblersdal Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). 2017-12-08 11:00 34/ 2017
Provision of Office Accommodation: Vryheid Justice Centre for a period of 5 years. (Leases ranging from seven to ten years will also be considered). 2017-12-08 11:00 32/ 2017
Provision of Office Accommodation: Modimolle Justice Centre for a period of 5 years 2017-12-08 11:00 33/ 2017
Provision of Office Accommodation: Tzaneen Justice Centre for a period of 5 years. 2017-12-08 11:00 37/ 2017
Supply of Hygiene Equipment and Maintenance Services to Gauteng Department of Education Offices for a specific term contract for period of 3 years 2017-11-24 11:00 GT/ GDE/ 158/ 2017
NW384 - Ditsobotla Local Office Accommodation 2017-11-24 11:00 IEC/ NW- 03/ 2017
NW393 - Mamusa Local Office Accommodation 2017-11-24 11:00 IEC/ NW- 04/ 2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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