Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Mossel Bay: New office Accommodation of 173.86m2 & 5 Undercover Secured Parking bays for the Department of Agriculture Forestry & Fisheries for a lease period of 5 years. 2018-08-03 11:00 CPTL019 / 18
Caledon New Office Accommodation & 7 Parking Bays for SAPS: FCS Unit. 2018-08-03 08:00 CPTL018 / 18
Invitation to be considered for capital allocation for the management of unlisted investment funds - Project Development Partnership Funds. 2018-06-25 11:00 PICAM003/2018
Invitation to be considered for capital allocation for the management of unlisted investment funds - South African Real Estate Funds. 2018-06-25 11:00 PICAM002/2018
Capital Allocation for the Management of Unlisted Investment Funds - South African Impact Investment Funds 2018-06-25 11:00 PICAM001/2018
Request for Proposal for a terminal Operator to Finance, Re-Commission, Operate and Maintenance of the Hfo Tank and the, Financing Design, Development, Construction, Operation, Maintenance and the Transfer of the Liquid Bulk Terminal for the Handling of Liquid Bulk Cargo at the Port of East London and Project Site for a period of 25 (Twenty Five) Years. 2018-11-01 10:00 TNPA 2017/01/013/CM
Supply and Implement a comprehensive fleet management system offering a fully customisable platform on which to administer, manage and support every aspect of its fleet activities 2018-08-06 11:00 RFP30/2018
Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 106- 2017
Appointment of a service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-03 11:00 ZNT 20 EDTEA 2017/2018
Appointment of a Service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-23 11:00 ZNT 20 EDTEA 17/ 18
Commercial property development opportunities at Armscor. 2018-06-28 11:00 ESUS/2017/23
The Supply and Delivery of Wet Rations, dairy products to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 117- 2017
The Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 114- 2017
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 115- 201
The Supply and Delivery of Dry Rations, pasta, rusks and biscuits, porridges and cereals to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 119- 2017
The Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 112- 2017
The Supply and Delivery of Dry Rations, coffee, tea and cooking oil to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 123- 2017
The Supply and Delivery of Dry Rations, juices, dried fruit & veg, canned fruit & veg, canned meat etc to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 124- 2017
The Supply and Delivery of Dry Rations, condiments, pickles and herbs and spices etc to the Department of Defence (Oudshoorn area). 2018-09-27 12:00 SPSC- B- 122- 2017
The Supply and Delivery of Dry Rations, baking goods, essence, pudding, jelly and sugar to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 121- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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