3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: Snack packs 2017-11-22 15:00 GF11800458
Supply and installation of projector 2017-11-22 11:00 GK11800314
Fencing of 2 Farms- Rocky Spruit Farm and Renier Farm 2017-11-28 12:00 RFQ/341
Clean carpets in all offices, passage, foyer and board room, Subcouncil 18, Lotus River 2017-11-30 14:00 SA11800215
Supply: 31x Tracksuits and 31x Golf T-Shirts for Salga Games 2017-11-28 12:00 RFQ / 342
Supply and delivery of drinking water chemicals 2017-11-24 12:00 BEY-SCM-115
Supply: Wrench, screwdriver, welding rod 2017-11-23 12:00 GD11800519
Supply: 5x Soccer Kits with Boots and Balls for December Games for 5 Wards 2017-11-28 12:00 RFQ / 343
Supply and deliver pipe master 2017-11-23 12:00 GD11800520
Supply: Screwdriver, hacksaw, cable cutter 2017-11-23 12:00 GD11800521
Supply: Refreshments 2017-11-22 15:00 GF11800459
Supply: 2 ton chain block 6m chain 2017-11-23 12:00 GD11800522
Provision of Artisan Stovepipe Welders/Boilermakers, 400 Amps welding machines and welding equipment for eThekwini Water Services for a 36-month period 2018-01-19 12:00 WS.7031
Supply comer p.t.o.shaft for bush cutter 2017-11-22 10:00 WC11801102
Transport of Containerised Waste from Klapmuts and Franschhoek to Devon Valley Landfill Site 2017-11-24 11:00 FQ 126/18
Hiring of AudIo Visual –JCC Event, 2.12.2017 2017-11-24 12:00 SD11800266
Supply and delivery of 70 kg Chlorine gas and 940-100Kg to various Chlorination stations in the Stellenbosch Municipal area. 2017-11-24 11:00 FQ/SM109/18
Supply: Hardware items 2017-11-23 12:00 GG11800265
Supply: Hardware items 2017-11-23 12:15 GG11800260
Supply: padlock - material: brass 2017-11-27 12:00 GG11800261

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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