Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Rendering of cleaning and hygiene services for a period of three years at Bela Bela Office. 2018-07-19 11:00 LLIMP24/ 2018
Supply and Delivery of Notice-to-Collect Document (NCD) forms to the Driving Licence Card Account for a period of twelve (12) months, at 459B Tsitsa Street, Erasmuskloof, Pretoria, 0048 2018-07-06 11:00 DLCA/ 2018/ 01
Rendering of Cleaning and Hygiene Services for a period of three years at Burgersfort Office. 2018-07-19 11:00 LLIMP19/ 2018
Department of Agriculture :Maize Board Building:Pretoria:Air Conditioning and electrical installations: Repairs and maintenance 2018-07-24 11:00 H18/ 008AI
Rendering of cleaning and hygiene services for a period of three years at Hoedspruit Office. 2018-07-19 11:00 LLIMP22/ 2018
Pretoria: Service, Repair and Maintenance of Fire Tube Boilers and Steam reticulation at Zonderwater Prison for a period of 3 years 2018-07-24 11:00 PT18/ 021
Pretoria: Service, Repair and Maintenance of fire Tube Boilers and Steam reticulation at Kgosi Mampuru Prison for a period of 3 years 2018-07-24 11:00 PT18/ 020
Rendering of cleaning and hygiene services for a period of three years at Thabazimbi Office. 2018-07-19 11:00 LLIMP23/ 2018
Rendering of cleaning and hygiene services for a period of three years at Modimolle Office. 2018-07-19 11:00 LLIMP25/ 2018
Appointment of a service provider/s to design,supply, deliver and installation of signage in the Department of Home Affairs in all nine provinces for a period of three (3) years, renewable up to two (2) years subject to satisfactory performance, availability of funds and reasonable 2018-07-13 11:00 DH11- 2017
Rendering of cleaning and Hygiene services for a period of three years at Giyane Office. 2018-07-19 11:00 LLIMP20/ 2018
Cleaning services for the period of two years at Corner House Building. 2018-07-20 11:00 DID22/ 07/ 2017
Stainless Steel Tilt Pan 80 Litre X 02 Units 2018-06-29 11:00 ZNQ 323 / 18- 19
Cleaning services for the period of two years at Impophoma House Building. 2018-07-20 11:00 DID21/ 07/ 2017
Polycarbonate Camliter Bevergae Decanter With Lids - 500 Units 2018-06-29 11:00 ZNQ 325 / 18- 19
Cleaning services for the period of two years at Oldreserve Bank Building. 2018-07-20 11:00 DID18/ 07/ 2017
Supply and Install Insulated Steam Jacket Pot - Capdan Ll 100 - 02 Units 2018-06-29 11:00 ZNQ 326 / 18- 19
Cleaning services for the period of two years at Sage Life CCC Building. 2018-07-20 11:00 DID 21/ 06/ 2018
Vegetable Cutter With 5 Blades - 220x610x520mm - 01 Unit 2018-06-29 11:00 ZNQ 324 / 18- 19
Appointment of a service provider for physical security guarding services in Western Cape, Northern Cape, Free State and Head Office. 2018-07-13 11:00 DH12- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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