Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Appointment of a service provider for procurement and implementation of an E- tender platform for the DBSA. 2018-11-02 10:00 RFP264/2018
Construction of Turf Cricket Pitch at De Wet Sports Ground 2018-10-26 11:00 287993
Appointment of a service provider to provide suitable office accommodation and parking facilities for a lease period of three (03) years for the NHBRC Port ELIZABETH office. 2018-11-09 11:00 NHBRC 09/2018
Appointment of a service provider to provide suitable office accommodation and parking facilities for a lease period of three (03) years for the NHBRC East London Office. 2018-11-09 11:00 NHBRC 08/2018
Investigation and report on options for provision of tourism function in terms of section 76 & 78 of the municipal systems act 2018-11-21 12:00 T 32/2018/19
Appointment of a service provider to provide suitable office accommodation and parking facilities for a lease period of three (03) years for the NHBRC Durban office. 2018-11-09 11:00 NHBRC 04/2918
Cultural Cohesion, 8 December 2018 and Youth Day, 16 June 2019 events - Event planning, marketing, coordination and implementation 2018-11-02 12:00 T 33/2018/19
Supply and delivery of ammunition 2018-10-30 11:00 FQ/SM : 45/19
Call for Expression of Interest Appointment of a service provider to set up and manage A UJ online brand shop. 2018-10-21 16:00 RFPUJ 35/2018
Request for proposal for lease and development for a portion of Erf 1406 (The Heads, Knysna). 2018-12-14 12:00 T 34 OF 2018/19
Proposed cultural village fencing in Franklin. 2018-11-01 12:00 GKM 13-18/19
Renovations of Bhongweni Hostel. 2018-11-02 12:00 GKM 42-17/18
Minor building works at house 04 Maraisburg. 2018-11-01 12:00 RFQ06/10/020
Software Audit for National and Provincial Elections (NPE) Results Systems 2019. 2018-11-02 11:00 IEC/ICT-01/2017
Catering requested for the Ward Committee Summit at Paarl East Thusong Centre on 03 November 2018 2018-10-25 10:00 DSS0003912
Appointment of a service provider for the provision of an SMS messaging, reporting and alerting solution for the South African Reserve Bank 2018-11-09 12:00 GvdW-4607168/2018
Repairs and installation of new air conditioners. 2018-11-02 12:00 MBIZ LM 0023 AIR
Supply & installation of galvanized handrails 2018-10-25 10:00 DIC0026305
Repair & maintenance work on the SO3 plant during U4GO03. 2018-11-05 10:00 MPGXC005357
Training: Accredited service providers to facilitate an accredited cemetery maintenance course NQF level 2. (Valid from 01 July 2018 till 30 June 2019) 2018-10-25 10:00 DCG0011591 (Readvertise)

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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