3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Service Maintenance and Repair of Aeronautical/Navigation Aids to ensure compliance to Icao recommendations Ulundi Airport 2017-09-21 12:00 ZDMQ0251/09/2017
Supply and delivery of 15” Active Portable Speaker Inc 2 Wireless Mics and Heavy duty Asdjustable Speaker Stands 2017-09-20 11:00 W061800173
Training of four (4) employees in Basic Computer Literacy competencies for the Zululand District Municipality. 2017-09-27 12:00 ZDMQ: 0252/09/2017
Training on MS EXCEL 2010 (Re advt) 2017-09-27 12:00 ZDMQ 0253/09/2017
Disability awareness and stimulation kit training programme 2017-09-26 09:00 SM11800145
Training of eighteen (18) employees in Microsoft PowerPoint 2010 core competencies for the Zululand District Municipality 2017-09-27 12:00 ZDMQ: 0254/09/2017
Provision of support, maintenance and development on the Genesys Contact Centre Solution 2017-10-06 12:00 1l-33472
Horticultural Maintenance: Rusthof Cemetery & Surrounding Area 2017-09-26 12:00 W101800300
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0255/09/2017
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0256/09/2017
Supply: Valve 2017-09-20 14:00 A021800400
Supply: Road marking signs 2017-09-22 14:00 A021800381
UShaka Marine World hereby invites all prospective suppliers to tender for the provision of lifeguard services. 2017-10-06 11:00 UMW.162
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0257/09/2017
Supply: Microstar photocell;2000sa 60/40 lux 2017-09-20 11:00 R091800158
Hiring of Marquee, chairs and tables for SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0258/09/2017
Supply: Pole mounting box;with bracket;spb1 2017-09-26 11:00 R091800157
Supply: Multimeter test leads with screw on crocodile clips 2017-09-29 11:00 R091800160
Supply and delivery of Refreshments and hiring of cold room SALGA Games 2017 2017-09-22 12:00 ZDMQ 0259/09/2017
Supply and Delivery of Golf shirt and Navy and white tog bag SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0260/09/2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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