Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 1 sections 1 to 4 from Joostenbergvlakte to Constable. 2019-01-28 14:00 N.001- 014- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 10 sections 11 to 12 from from Boegoeberg to Nakop Border and National Route 14 Sections 4 to 5 from Olyvenhoutsdrift to Zonderhuis. 2019-01-28 14:00 X.005- 028- 2018/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 2 sections 7 to 8 from from Rondeheuwel to Natures Valley. 2019-01-28 14:00 N.002- 078- 2019/ 1F
Independent Panel of Researchers 2019-01-21 12:00 FFC/ 01/ 08/ 2018q
Establishment of a panel of Oracle Specialized Partners for the implementation of the Integrated Financial Management System (IFMS) for National Treasury for Period of three (3) years 2019-01-30 11:00 RFB 1859- 2018
The acquisition, maintenance, support and related services for security administration and reporting solution supporting Z/OS security server (RACF) for a period of thirty six (36) months 2019-01-25 11:00 RFP 53/ 2018
Appointment of a service provider to provide Board Secretariat services to the National Arts Council for a period of three (3) years on the 80/20 PPPFA. 2019-01-29 11:00 NAC- 04- 2018- 19
Appointment of a service provider to offer lease space to the Municipal Demarcation Board (MDB) in the area surrounding Pretoria for a period of five (5) years, commencing 01 July 2019. 2019-01-25 11:00 MDB007- 2018/ 2019
Appointment of a service provider to render professional services (sponsorship sourcing management) for GovTech 2019 2019-01-15 11:00 RFB 1870- 2018
Supply of vulnerability assessment tool including maintenance and support for Office of the Premier 2019-01-15 11:00 RFB1821/ 2018
Appointment of service provider for provision of internal audit services for a period of three (3) years. 2018-12-21 11:00 HSRC/ 11/ 2018/ 19
Physical verification of all spaza shops in the Gauteng Region 2019-01-18 11:00 GEP003/ SPAZASHOPSPROJECT/ 18
Procurement of Checkpoint Firewall including maintenance and support for three years for the Office of the Premier 2019-01-15 11:00 RFB 1823 2018
Child and Youth Care training for Gauteng Department of Social Development for a period of twelve months 2019-01-18 11:00 GT/ GDSD/ 166/ 2018
Maintenance of Kinross landfill site for a period of 24 months 2019-01-30 12:00 8/3/1-9/2018
Supply, install, configure and commission audio visual and video conferencing system for the Municipal Infrastructure Support Agent (MISA) including maintenance and support for a period of thirty six (36) months 2019-01-18 11:00 RFB 1865/ 2018
Catering services at Soshanguve Secur Care Centre for a period of 36 months for Gauteng Department of Social Development 2019-01-18 11:00 GT/ GDSD/ 164/ 2018
Maintenance of Secunda landfill site for a period of 36 months 2019-01-08 12:00 8/3/1- 7/2018
Hire of office accommodation for the Department of Sport and Recreation, Hluhluwe. Contract Period: 05 Years 2019-01-11 11:00 ZNT 7791 W
Request for Procurement of Check Point Software Renewal or Equivalent Firewall Security Solution for the period of three, four or five years for the Department of Agriculture, Forestry and Fisheries (DAFF). 2019-01-15 11:00 RFB 1802/ 2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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