Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Terms of reference – Junior consultant consultancy service to prepare labour migration statistics in Africa 2018-08-31 15:00 AUC/SAD/C/310
Appointment of a service provider for Cleaning, Hygiene, Pest Control, Waste Management and removal services at ICASA’s Head Office (Centurion) for a period of five 05 years on an 80/20 PPPFA 2000, Preferential Procurement Regulation: 2017. 2018-09-03 11:00 ICASA 07/ 2018
Appointment of a service provider for the provision of vetting personnel suitability screening services in the Department of Correctional Services for a period of three (3) years. 2018-09-17 11:00 HO 5/ 2018
Appointment of a service provider for Physical Guarding services at ICASA’s Head Office (Centurion) for a period of three 03 year on an 80/20 PPPFA 2000, Preferential Procurement Regulation: 2017 2018-09-04 11:00 ICASA 08/ 2018
Appointment of professional service provider/s for the development of water conservation and demand management plans for Abaqulusi District Municipality. 2018-09-07 11:00 MISA/ ADM/ WCDM/ 030/ 2018
Appointment of Professional Service Provider to Compile The Dihlabeng Municipal Spatial Development Framework (2017/2018 – 2021/2022) 2018-09-09 11:00 HDA/ FS/ 2018/ 005
Appointment of professional service provider/s for the development of water conservation and demand management plans for Ugu District Municipality. 2018-09-07 11:00 MISA/ UDM/ WCDM/ 031/ 2018
Terms of reference – Senior consultant consultancy service to prepare labour migration statistics in Africa 2018-08-31 15:00 AUC/SAD/C/311
Appointment of Service Provider to Assist the HDA On Behalf of the Free State Department of Human Settlements with the Development Of Municipal Housing Sector Plan (MHSP) and Housing Chapter (HC) of the Integrated Development Plan (IDP) For Maluti-A-Phofung Local Municipality 2018-09-09 11:00 HDA/ FS/ 2018/ 003
Appointment of Service Provider to assist the HDA on Behalf of the Free State Department of Human Settlements with the Development of Municipal Housing Sector Plan (MHSP) and Housing Chapter (HC) of the Integrated Development Plan (IDP) for Moqhaka Local Municipality 2018-09-09 11:00 HDA/ FS/ 2018/ 004
Appointment of professional service provider/s for the development of water conservation and demand management plans for Maluti a Phofung Municipality. 2018-09-07 11:00 MISA/ MAP/ WCDM/ 033/ 2018
General Cleaning,repairs and Maintenance 2018-08-31 10:00 06JUL18
Appointment of professional service provider/s for the development of water conservation and demand management plans for Umgungundlovu District Municipality. 2018-09-07 11:00 MISA/ UMDM/ WCDM/ 032/ 2018
Supply: Ori-One rotifer feed and rotifer reproduction enhancer 6kg x 1; Ori-Gold rotifer enrichment 4kg x1; GEMMA wean 0.2 formulated diet for weaning dusky kob fry 15kg x 1; GEMMA wean diamond 0.5 formulated dusky kob fry feed 30 kg x 1; GEMMA diamond formulated fingerling feed 100kg x 1 2018-08-24 11:00 RFQ 000262
Security Services at Father Smangaliso Mkhatshwa Child and Youth Care Centre 2018-09-07 11:00 GT/ GDSD/ 112/ 2018
Terms of Reference for the Appointment of Service Provider(S) to Supply, Deliver, Offload and Installation Modular Building and 2 Jojo Tanks for Khwezi Lokusa Textile at Senqu Local Municipality Under Joe Gqabi District in the Eastern Cape Province 2018-09-07 11:00 DRDLR: EC 006(2018/ 2019)
Appointment of a service provider for the development of a comprehensive small scale aquaculture development concept in South Africa for a period of six (6) calendar months. 2018-09-07 11:00 RFQ 000274
Department of Rural Development and Land Reform invites suitable service provider to supply, deliver and offload mobile maize dryer for Mbizana FPSU at Dyifani Village under Mbizana Local Municipality in the Eastern Cape 2018-09-07 11:00 DRDLR: EC 002(2018/ 2019)
Terms of Reference for the Appointment of a Service Provider to Supply, Deliver and Offload Heavy Duty Truck in Enoch Mgijima Local Municipality, Chris Hani District in the Eastern Cape Province 2018-09-07 11:00 DRDLR: EC 004(2018/ 2019)
Appointment of a service provider to develop an aquaculture transformation strategy for the aquaculture sector. 2018-09-07 11:00 RFQ 000275

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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