Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
The Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 017- 2018
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 016- 2018
The Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 014- 2018
The Supply and Delivery of Dry Rations, Baking goods, Essence, Pudding, Jelly and Sugar to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 010- 2018
The Supply and Delivery of Dry Rations, Soups, Spreads and Preserves to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 009- 2018
The Supply and Delivery of Dry Rations, Pasta, Rusks and Biscuits and Porridges and Cereals to the Department of Defence (West Coast area). 2018-11-25 11:00 SPSC- B- 008- 2018
The Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 007- 2018
The Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (West Coast area). 2018-10-11 11:00 SPSC- B- 006- 2018
Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Cape Metropole Area) 2018-11-08 11:00 SPSC- B- 013- 2018
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 015- 2018
Supply and Delivery of Dry Rations, Coffee, Tea and Cooking Oil to the Department of Defence (Cape Metropole Area). 2018-11-22 11:00 SPSC- B- 024- 2018
Supply and Delivery of Dry Rations, Condiments, Pickles and Herbs and Spices to the Department of Defence (Cape Metropole Area) 2018-11-22 11:00 SPSC- B- 023- 2018
Supply and Delivery of Dry Rations, Baking goods, Essence, Pudding, Jelly and Sugar to the Department of Defence (Cape Metropole Area). 2018-11-22 11:00 SPSC- B- 022- 2018
Supply and Delivery of Dry Rations, Soups, Spreads and Preserves to the Department of Defence (Cape Metropole Area) 2018-11-22 11:00 SPSC- B- 021- 2018
Supply and Delivery of Dry Rations, Pasta, Rusks and Biscuits and Porridges and Cereals to the Department of Defence (Cape Metropole Area) 2018-11-22 11:00 SPSC- B- 020- 2018
Request for Proposal for a terminal Operator to Finance, Re-Commission, Operate and Maintenance of the Hfo Tank and the, Financing Design, Development, Construction, Operation, Maintenance and the Transfer of the Liquid Bulk Terminal for the Handling of Liquid Bulk Cargo at the Port of East London and Project Site for a period of 25 (Twenty Five) Years. 2018-11-01 10:00 TNPA 2017/01/013/CM
Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 106- 2017
The Supply and Delivery of Wet Rations, dairy products to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 117- 2017
The Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 114- 2017
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 115- 201

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10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

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