3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: Bricks 2017-09-25 14:00 A021800395
Supply and delivery of Programmable Paddle Jar Tester at Withoogte 2017-09-22 12:00 6/5/2/160
Professional Service Provider for Annual Report Layout, Design, Printing, Binding, Packaging and delivery 2017-10-26 12:00 2018/022
Accommodation for Msizi NQF 3 training around Ulundi 2017-09-21 12:00 ZDMQ: 0244/09/2017
Supply, Install and Commission of High Mast Lighting 2017-09-22 09:00 MAST-2017
Accommodation for Msizi NQF 3 training around Ulundi 2017-09-21 12:00 ZDMQ: 0245/09/2017
Supply: 1 each x supply rotor & stator. 4. Hd45m monopump 2017-09-20 14:00 A021800399
Supply and delivery of Laptop for Indonsa Art and Culture Ulundi 2017-09-21 12:00 ZDMQ: 0246/09/2017
Supply: Galvanised ladders 2017-09-20 14:00 A021800398
Supply and delivery of Indonsa Visual Arts Material 2017-09-21 12:00 ZDMQ: 0247/09/2017
Supply: 1 each x sisco gauge kit 2017-09-20 14:00 A021800401
Supply: 15 each x container rachets 2017-09-20 14:00 A021800405
Supply and delivery of motor grader for a period of 36 months 2017-10-06 12:00 CF/52/17
Supply: Hk100 overhead coupling 2017-09-20 14:00 A021800403
Supply and delivery of skip loader(s) for a period of 36 months 2017-10-06 12:00 CF/55/17
Supply and delivery of Indonsa Fashion Design Material 2017-09-21 12:00 ZDMQ: 0248/09/2017
Supply: 1 each x double row angular contact bearing-3316; 1 each x cylindrical roller bearing n 316 wc3 2017-09-20 14:00 A021800402
Maintenance Service and Repair of Civil and Electrical Infrastructure 2017-09-21 12:00 ZDMQ: 0250/09/2017
Supply Swagelok Tube Fitting 2017-09-25 14:00 A021800393
Supply and delivery of 6x4 hooklift for a period of 36 months 2017-10-06 12:00 CF/56/17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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