Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Appointment of a service provider for the provision of MPLS network infrastructure and support services 2018-09-05 11:00 PROC T538
Bags garbage clear 910 x 760mm (300 pkts x 6 months) 2018-08-24 11:00 ZNQ 437/ 18
Appointment of service provider to develop provincial business continuity plans for the Department of Rural Development and Land Reform for the period of seven (7) months. 2018-09-06 11:00 5/ 2/ 2/ 1- RDLR 0020 (2018/ 2019)
Kroonstad Statistics South Africa (Stats SA): Alternative Office Accommodation and Parking Facilities (540.91m² and 25 Parking Bays) 2018-09-11 11:00 BL18/ 041
The Department of Public Enterprises invites service providers to submit a proposal to assist the Department to manage and render an in-house canteen service. 2018-09-14 11:00 DPE 6/ 2018- 2019
Bethlehem Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (878.13m² and 09 Parking Bays) 2018-09-11 11:00 BL18/ 037
Implementation of the EPWP within the Environment and Culture Sector. 2018-09-07 12:00 DPME 04- 2018/ 19
Parys Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (155m² and 01 Parking Bays) 2018-09-11 11:00 BL18/ 038
Zastron Department of Home Affairs: Alternative Office Accommodation and Parking Facilities (751.39m² and 04 Parking Bays) 2018-09-11 11:00 BL18/ 036
Appointment of service provider(s) per province (Gauteng, Mpumalanga, Free State, Northern Cape, Western Cape and Eastern Cape) for the rendering of transcriptions services to The Department of Justice and Constitutional Development and the office of the Chief Justice, for a period of thirty six (36) months. 2018-08-31 11:00 RFB 2018 03
Supply & delivery of neighbourhood watch starter kits for a period of eighteen months for the Department of Community Safety 2018-09-17 11:00 DCS01- 2018- 2019
Replacement of external facade (Double Glazing) 2018-09-11 12:00 MTK 17/ 2018
Provision of Employee Assistance Programme (EAP) for Emergency Medical Services and Forensic Pathology Services Personnel for a period of 3 years. 2018-09-14 11:00 SCMU3- 18/ 19- 0137- HO
Proximate Composition of fish diets (15 samples), Fish tissues (75 samples); Proximate Composition - 90 2018-08-24 11:00 RFQ000282
Service of the fire extinguisher for Ekombe Hospital 104qty, Dinuntuli clinic 07 qty and Mthungweni clinic x10 qty 2018-08-27 11:00 ZNQ 32/ 18- 19
Letitia Bam CHC, Kwa Nobuhle, Nelson Mandela Bay Municipality: Refurbishment. 2018-09-17 11:00 SCMU3- 18/ 19- 0262- HO
Suitable Service Providers are hereby invited to bid for the Appointment of the Service provider to render the Financial Accounting Services for the KwaZulu-Natal Film Commission for the Period of 24 Months 2018-09-07 11:00 KZNFC- T36/ 2018/ 19
West End CHC, Bethelsdorp, Nelson Mandela Bay Municipality: Refurbishment. 2018-09-17 11:00 SCMU3- 18/ 19- 0263- HO
Gqeberha CHC, Walmer, Nelson Mandela Bay Municipality: Refurbishment 2018-09-17 11:00 SCMU3- 18/ 19- 0261- HO
Appointment of a service provider to undertake all research, consultation and drafting activities required for the introduction of an Administrative Penalty System into national environmental legislation. 2018-09-07 10:00 E 1465

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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