Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply and delivery of sterilisation related items 2019-06-18 11:00 RT28- 2019
Appointment of a Registered Professional Architect to Provide Professional Services at Faith Mlaba Primary School 2019-06-14 11:00 WIMS 064213
Replacement of Radioimmunoassay (RIA) system) for Challotte Maxeke for a period of five (5) years. 2019-06-07 11:00 RFB002/ 19/ 20
Appointment of a Registered Professional Quantity Surveyor to Provide Professional Services at Faith Mlaba Primary School 2019-06-14 11:00 WIMS 064213
Placement of Automated Real time PCR system for Charlotte Maxeke for a period of five years with service and maintenance. 2019-06-07 11:00 RFB207/ 18/ 19
Placement of MagnaPure 24 automated DNA extraction system for NICD for a period of three years. 2019-06-07 11:00 RFB206/ 18/ 19
Upgrading of existing sanitation programme phase 3A at Inkosenhle Primary School, Mtubatuba 2019-06-14 11:00 ZNTU 02935 W
The supply and delivery of continuous positive airway pressure (CPAP) and high flow oxygen (HFO) consumables to Red Cross War Memorial Children’s Hospital for a period of three (3) years with an option to extend for an additional two (2) years. 2019-06-14 11:00 RCCH01/ 2019
Upgrading of existing sanitation programme phase 3A at Zwilenkosi Secondary School, Jozini, Main road P444 2019-06-14 11:00 ZNTU 02370 W
Upgrading of existing sanitation programme phase 3A at Emngceleni Primary School, Ngwavuma, Manyiseni. 2019-06-14 11:00 ZNTU 02441 W
Upgrading of existing sanitation programme phase 3A at Sigubudu Primary School, Nongoma 2019-06-14 11:00 ZNTU 02318 W
Supply and delivery of toilet paper, paper towel, facial tissue, disposable wipes and paper serviettes to the state for the period of 01 October 2019 to 30 September 2022 2019-06-19 11:00 RT14- 2019
NDPW:Repairs,Service, Maintenance and replacement of Airconditioning, Air-ventilation Equipments and Plant water treatment at various areas within the Johannesburg Regional Office’s jurisdiction for 24 months period 2019-06-11 11:00 JHB.19/ 07
DCS:Modderbee Prison:Maintenance,Repairs, Service and Operation of Coal fired boilers for a period of 12 months period 2019-06-11 11:00 JHB.19/ 13
DoJ:Various Magistrate Courts:Vanderbijlpark, Sebokeng and Vereeniging: Supply and Installation of Stan-by Generators. 2019-06-11 11:00 JHB.19/ 10
Department of Justice: Hillbrow Magistrate Court: Rendering of Cleaning Services for 24 months period 2019-06-11 11:00 JHB.19/ 14
Procurement of Backup and data protection software for Microsoft servers and end user devices for SITA for approximately 100 servers and 2500 workstationsCapeNature seeks to procure the services of a suitably qualified service provider to supply, delivery and install water storage tanks at Cederberg Wilderness, CIDB and Local content conditions apply 2019-06-14 11:00 WCNCB 01/ 05/ 2019
Supply, delivery and offloading of agriculture remedies to the state for the period of 01 October 2019 to 30 September 2022 2019-06-19 11:00 RT12- 2019
Supply, delivery and offloading of veterinary remedies to the state for the period of 01 October 2019 to 30 September 2022 2019-06-19 11:00 RT10- 2019
Procurement of Backup and data protection software for Microsoft servers and end user devices for SITA for approximately 100 servers and 2500 workstations 2019-06-07 11:00 RFB 1933- 2019

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Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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