Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
DCS: Westville Correctional Service: Installation of Facilities for People with Disabilities 2019-02-19 11:00 DBN18/ 11/ 09
South African Police Service: Ladysmith 8 Mill Street: Rehabilitation of Existing Facilities 2019-02-05 11:00 DBN18/ 11/ 05
Justice Hlabisa Magistrate Court: Various Building Repairs 2019-02-06 11:00 DBN18/ 11/ 06
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 3 in Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 065
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 1 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 062
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 4 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 064
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 2 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 063
Southern Corridor Phase 1: Penhill Development Project (Phase 1B) 2019-02-15 11:00 HSC 10/ 2018/ 2019
Southern Corridor Phase 1: Penhill Development Project (Phase 1C) 2019-02-15 11:00 HSC 11/ 2018/ 2019
Appointment of Architect: Renovations to M Block : RK Khan’s 2019-01-23 11:00 ZNB 5756/ 2018- H
Appointment of Quality Surveyor: Renovations to M Block: R K KHan’s 2019-01-23 11:00 ZNB 5753/ 2018- H
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 6 from from Groblershoop to Rooisand and National Route 10 Sections 8 to 11 from Omdraai to Boegoeberg. 2019-01-28 14:00 X.005- 029- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 2 sections 5 to 7 from Riet Kuil Outspan to Rondeheuwel. 2019-01-28 14:00 N.002- 057- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 10 sections 5 to 8 from Kopieskraal to Omdraai Vlei. 2019-01-28 14:00 N.010- 058- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 12 sections 7 to 9 from Pretorius Baken to Klipdrift. 2019-01-28 14:00 N.012- 079- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 8 &9 from Vaal River to NC/FS Border, National Route 12 Sections 9 to 11 from Riet River to NC/NW Border and National Route 18 Section 1 from Warrenton to NC/NW Border. 2019-01-28 14:00 X.005- 030- 2019/ 1F
Appointment of a service provider for BPM Solution for South African Tourism 2019-01-07 12:00 SAT137/ 18
Appointment of a suitably qualified Service Provider for the Development, Implementation and Management of forty (40) Business Accelerator Programme for National Gazelles for a period of twenty four (24) months 2019-01-18 12:00 RFP/ T 10- 2018/ 19
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R33 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary and the N2 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary 2019-01-30 14:00 NRA X.002- 091- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R35 from Lekwa municipality border through Bethal to Steve Tshwete municipal border, R38 from Bethal to Msukaligwa municipality border, N17 from Gauteng / Mpumalanga border through Bethal to Msukaligwa municipality border. 2019-01-30 14:00 NRA X.002- 096- 2019/ 1F

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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