Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.



Title Closing Date Tender No.
Lease of the Remainder of Portion 22 of the Farm Duvenhageskraal No 689 – LS 2018-05-24 14:00 N001- 026- N- P- 12031
Appointment of a service provider to render debt collection & tracing services for the deeds registration trading account and Agricultural Land Holding account within the Department of rural development and land reform for a period of 36 months. 2018-05-14 11:00 DRDLR (CRD- 01) 2018/ 19
Two (02) Truck: Tip: 11001 - 13000kg 2018-05-23 11:00 S019/ 18
Purchase of the Remainder of Portion 88 (portion of Portion 58) 2018-05-24 14:00 N004- 010- N- P- 1078
Town Planning Services Land Port of Entry Lebombo: Conduct Site Clearance and develop structure plan for Lebombo Port of Entry. 2018-05-14 11:00 H18/ 001 IA
Invitation of bids for the appointment of a service provider to design and implement Integrated Enterprise Information System. Phase 1 of 3: implementation of information communication technology strategy and public service corporate governance of ICT policy framework for a period of 6 months. 2018-05-08 11:00 DMR/ 002/ 2018/ 19
Invitation of bids for the appointment of a service provider to provide Employee Assistant Programme in the Department of Mineral Resources for a period of 36 Months. 2018-05-11 11:00 DMR/ 001/ 2018/ 19
Terms of reference for the appointment of independent auditors to support The Capacity and Compliance Assessment Panel in the assessment of Municipalities for Accreditation for a period of two years. 2018-05-14 11:00 BID VA49/ 595
For the appointment of service providers to provide nursing agency personnel to all Hospitals/intuitions under the control of the Western Cape Government Health and Sivuyile 1 and 2 residential facilities under the control of the Western Cape Government Social Development for a two year period. 2018-05-22 11:00 WCGHSC0081/ 2018
Lease of the Remainder of Portion 112 (ptn of Ptn 46) of the Farm Hartebeestfontein No 45 – JQ 2018-05-24 11:00 N004- 010- N- P- 13326
Provision of Security Services at DC 43 Offices Cost Centre Ixopo and Area Offices, RTI Ixopo, Ixopo Compound Area Office RTI Umzimkhulu, Umzimkhulu Compound Area Office Kokstad, RTI Kokstad, Area Office Underberg, Underberg Compound (Gowerford.) 2018-05-18 11:00 ZNB 1354/ 17 T
Appointment of a service provider to render cleaning and hygiene services for the Department of Rural Development and Land Reform -Mpumalanga Deeds Registry for a period of 24 months 2018-05-14 11:00 DRDLR (CRD- 02) 2018/ 19
Terms of reference for Standard design of a big Material Recovery Facility (MRF) processing mixed recyclable waste with a Through put capacity of 1200 – 1500 tons per month and a standard design of a small MRF processing mixed recyclable waste with a throughput capacity of 300 – 500 tons per month). 2018-05-11 11:00 Q- 112- 18- 19
Appointment of a Service Provider(S) to Supply and Deliver Newspapers for a specific term period of thirty six (36) months 2018-05-11 11:00 5/ 2/ 2/ 1- RDLR 0001(2018/ 2019)
Two year pest control services at the Dundee Regional Laundry 2018-05-02 11:00 01/ 2018/ 19
The appointment of a service provider to provide consultancy services to persons with special needs to allow compliance with the Environmental Impact Assessment Regulations. 2018-05-14 11:00 E 1444
King Williams Town & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2018-05-22 11:00 PET10/ 2018
Tsitsikama & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2018-05-22 11:00 PET09/ 2018
Invitation of bids for the appointment of a panel of service providers to assist the Department of Energy (DOE) with the production of strategic plans, annual performance plans and annual reports for a period of three (03) years. 2018-05-11 11:00 2018-05-11 at 11:00
Port Elizabeth & Surrounding Area: Term Contract for Operation & Maintenance Of Water Care Facilities. 2018-05-22 11:00 PET07/ 2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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