3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: Pvc gloves 2017-12-01 10:00 GA11800219
Service Provider to perform an internal audit: Review the adequacy and effectiveness of ICT governance controls 2017-11-23 10:00 DSS0003669
Service Provider to perform an internal audit: Review the adequacy and effectiveness of controls to ensure that municipality manages its cash flow optimally 2017-11-23 10:00 DSS0003668
Supply: Footwear 2017-11-30 10:00 GA11800220
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster B: BM11/17/18
Eskom Holding SOC Limited invite you to submit inforrmation on 2kg pallets/ briquettes fine coal for testing and provide data. 2018-01-09 10:00 CORP 4240R
Supply, Install, Test and Commissioning of Two (2) Electrically Actuated DN1200 Gate Valves at the Princess Elizabeth Dry Dock, Port of East London 2017-12-09 10:00 TNPA 717
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster A: BM17/17/18
Supply and installation of electrical network in Polokwane x78 phase 2 2018-01-09 10:00 PM94/2017
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster A: BM12/17/18
Appointment of two (2) service providers for the supply and retrofitting of 250W HPS streetlights with led streetlights 2018-01-09 10:00 PM126/2017
Upgrading of nelson Mandela IRPTS Trunk route within Polokwane Municipality; upgrading trunk and the construction of depot, stations and daytime layover facility. 2018-01-12 10:00 PM108/2017
Drug and Alcohol Testing Training 2017-11-24 12:00 SD11800259
Catering for Excellent Awards Function 2017-11-23 10:00 DCG0010303
Care for the Caregivers Training 2017-11-29 12:00 SD11800260
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster A: BM10/17/18
Professional Consultant and Service Provider to Review and Annual Report in Terms of Section 63 of the Mfma. 2017-11-27 12:00 RFQ / 339
Supply: Energy drink powder sachets 2017-11-22 15:00 GF11800457
Professional Consultant and Service Provider to Review Assets Policy to Graap Compliance 2017-11-27 12:00 RFQ / 338
Professional Consultant and Service Provider to Develop the Financial Plan in line with Mscoa 2017-11-27 12:00 RFQ / 340

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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