Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
CATHSSETA is seeking to appoint suitably qualified and experienced service providers with applicable expertise and experience for the following competitive Bid: Project Management for Qualification Development 2018-11-20 11:00 RFP Number CATHS/ PMQD/ 013/ 2018
The regravelling of L753 And L2073 - in The Vulindlela RRTF area - Grade 3CE. 2018-11-12 11:00 ZNT373T/ 3/ 3/ 225/ 1264/ 2018T
The regravelling of L805 And L777 (km 0 -2.02km) & (km 0 -0.51km) - in The Vulindlela RRTF Area - Grade 2CE. 2018-11-12 11:00 ZNT373T/ 2/ 3/ 222/ 9280/ 2018T
10 X Boardroom Chairs; 10 X 4 Drawer Lockable Filing Cabinet 2018-10-26 11:00 ZNQ. NO: 296/ 06/ 18- 19
The road safety projects in The KZ222 & KZ223 Zone – in The Vulindlela RRTF Area- Grade 3CE. 2018-11-12 11:00 ZNT373T/ 3/ 3/ 222- 3/ 1209- 2/ 2018T
The road safety projects in The KZ224 & KZ222 Zone – in the Vulindlela RRTF area - Grade 3CE. 2018-11-12 11:00 ZNT373T/ 3/ 3/ 222- 4/ 1209- 1/ 2018T
Appointment of a panel of Travel Management Companies for the provision of travel, accommodation and related services for Northern Cape Department of Education for a period of 36 months. 2018-11-09 11:00 NC/ DE/ 002/ 2018- 2019
Provision of Routine and Safety Maintenance on various Roads, Within Zone 1 Underberg -Underberg Area Office -Grade 8CE 2018-11-16 11:00 ZNT 4022/ 16T
Supply, pack and deliver Life Sciences equipment addressing Grades 10 -12 to seven (7) selected schools 2018-11-09 11:00 B/ WCED 2463/ 18
Gardening Service for the Castle of Good Hope as per specification C/G/H/01/2018 for a period of three (3) years. 2018-11-14 11:00 SPSC- B- 049- 2018
Provision of Routine and Safety Maintenance on various Roads Within Zone 3 -IXopoArea Office -Grade 8CE. 2018-11-16 11:00 ZNT 3999/ 16T
Rendering of a Cleaning Contract at the Military Acadamy, Saldanha for the period of one (1) year as per User Requirement Specification MILACAD/01/18 2018-11-13 11:00 SPSC- B- 048- 2018
The province of KwaZulu-Natal, Department of Transport, invites tenders from Vukuzkhe Contractors for the Construction of 2.10 kms of Local Road A996 Contract 1 in the Nongoma Municipality within the Zululand District. 2018-11-27 11:45 ZNT373/ C265/ 2021/ S/ 1/ 2018T
The province of KwaZulu-Natal, Department of Transport, invites tenders of Mva’s Contractors for the Regravelling of 2KMs of Road L2602 Contract 1, between Chainage 0 KM and 2 KM in the Mahlabathini Municipality within the Zululand District. 2018-11-27 11:00 ZNT373/ C266/ 2111/ S/ 1/ 2018T
The province of KwaZulu-Natal, Department of Transport, invites tenders from Mva’s Contractors for the Betterment & Regravelling of D1805 Contract 2 in the Nongoma Municipality within the Zululand District. 2018-11-27 11:00 ZNT373/ C265/ 2045/ S/ 2/ 2018T
Construction of an ICT Data Centre Room 2018-11-12 11:00 007– 2018/ 2019
Construction of Sidewalks on P565/P37 in the Amajuba District. 2018-11-15 11:00 C253/ 1819/ SW/ 562
Refurbishment of units 1 & 4 Electrostatic Precipitation (ESP) at Matla Power Station. 2018-11-20 10:00 MPPPSC001093
Ntabankulu CHC in Ntabankulu - Alfred Nzo District municipality: Refurbishments 2018-11-21 11:00 SCMU3-18/19-0369-HO
Request for proposal for the lease and development for a portion of erf 1406 (The Heads, Knysna). 2018-12-14 12:00 T34/2018/19

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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