Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Appointment of a service provider for installation of flags and flagpoles as part of phase five of flag in every school project for the 2018/2019 financial year. 2018-07-13 11:00 DAC 07/ 18- 19
Supply and Delivery of Four (04) x Fully Integrated Slit Lamps for 1 Military Hospital. 2018-07-25 11:00 CPSC- B- M- 029- 2018
Supply,Delivery and Maintenance of Fifteen (15) x Trauma Stretchers for 1 Military Hospital 2018-07-30 11:00 CPSC- B- M- 028- 2018
Appointment of a service provider to curate and manage South Africa’s participation in the 58th International Art Exhibition in Venice from 11 May 2019 to 24 November 2019. 2018-08-03 11:00 DAC 08/ 18- 19
ARC requires the design, supply, delivery, installation and commissioning of a Disposable Vaccine Production System which, includes amongst others, the design of the process flow, equipment and disposable bags. 2018-07-23 11:00 ARC/ 31/ 10/ 17
Appointment of a service provider to implement a SANS 1734 Anti-Bribery Management within CIDB and conformity assessment. 2018-07-23 11:00 RFB20001
Invitation to service providers to submit proposals for the appointment of a travel agency (s) to render travel, accommodation, conference and venue hire management services to the Companies and Intellectual Property Commission (CIPC). 2018-07-27 11:00 CIPC BID NUMBER: 03/ 2018/ 2019
1 Unit - Tunnel Dishwashing Machine With Drier Unit With Inlet and Outlet Tables, and Dosing Unit for Chemicals - 1080 X 715 X 1535 X 10mm - Install, Connect Plumbing and Electric Wiring. (Specification Attached on the Documents) 2018-07-04 11:00 190/ 18
Invitation to bidders to submit proposals to perform cosourced internal audit services including IT audit for a period of thirty six (36) months. 2018-07-24 11:00 CIPC BID NUMBER: 04/ 2018/ 2019
Supply of forty Three (43) 4-Section Hydraulic Hospital Beds for Ward C1d East at Tygerberg Hospital 2018-07-20 11:00 TBH 209/ 2018
The BANKSETA is seeking to appoint a suitably experienced Service Provider /s who is/are located in South Africa to facilitate Career Guidance Workshops for Life Orientation Teachers/Educators across provinces to be agreed upon with the BANKSETA 2018-07-13 11:00 BS/ 2017/ RFB064
Request for Proposals to appoint a service provider to render a security guarding services in Western Cape and Port Elizabeth for a period of 16 months. 2018-07-23 11:00 ARC/ 03/ 06/ 18
Procurement, Deployment, Support, Maintenance and Training of a Next Generation Firewall, Web Application Firewall and Next Generation Internal Local Firewall Solution for Department of Social Development (DSD) for a period of 3 years 2018-07-10 11:00 RFB 1761/ 2017
The innovation Hub Management Company (SOC) invites potential services providers to submit bids for Cleaning Services. 2018-07-16 11:00 TIH/ 2018/ 03
Bloemfontein High Court: Rendering of cleaning services for a period of 24 months. 2018-07-17 11:00 BL18/ 014
Supply and delivery of Safes, Pistol, Domestic, Wall Mounted B1 to the South African Police Service for a period of two (2) years 2018-07-13 11:00 19/ 1/ 9/ 1/ 166 TD (17)
Rendering of Cleaning and Hygiene services for a period of three years at Lephalale Office. 2018-07-19 11:00 LLIMP18- 2018
Rendering of cleaning and hygiene services for a period of three years at Phalaborwa office. 2018-07-19 11:00 LLIMP21- 2018
Appointment of Service Providers for the Maintenance of Three Thousand Delivered Shova Kalula Bicycles in the Following Two Provincial Clusters: Cluster One; 1500 Bicycles In Estern Cape and Kwa-Zulu Natal and Cluster Two; 1500 Bicycles In Limpopo and North West 2018-07-13 11:00 DOT/ 03/ 2018/ PT/ 01/ 02
Internal Audit Services 2018-07-20 11:00 Internal audit/ FPM/ 06- 18

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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