Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Paper; ultra white; multi purpose; for use on all office equipment; 80 GSM; 297mm lg x 210 mm w; A4; 500 sheets per ream. 2019-03-12 11:00 SPSC- B- 068- 2018
Supply and delivery of Pota Squid.....1000kg/1Ton 2019-02-22 11:00 RFQ000315
Appointment of a service provider to supply and deliver a Hyperspectral scanner to the Council for Geoscience. 2019-03-19 11:00 CGS- 2018- 047K
The Regravelling of D1051 ( 0- 3km ) In IXopo Area Office - Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4862/ 2018
Regravelling of D1101 from ( 0 - 6.8 km ) in the IXopo Area Office - Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4863/ 2018
Regravelling of L1884 from km 0 to km 3.4 in the IXopo Area office -Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4861/ 2018
Procurement of miniature substation 2019-03-11 12:00 NOTICE 22/2019
Supply and delivery of new backhoe loaders for three years 2019-03-18 12:00 NOTICE 19/2019
Supply and delivery of municipal vehicles tyres 2019-02-20 12:00 RFQ2018/19/011
Supply and delivery of personal protective clothing 2019-02-28 12:00 KLM2018/19/013
Calitzdorp: Occupational Health and Safety Agent 2019-02-20 12:00 134/02/2019
Soil testing Services for Taweni Access road 2019-03-07 12:00 IHLM/88/01/2018-19/TS
The supply and installation of fire fighting equipment on a fire fighting truck - Riversdale 2019-02-19 12:00 62896
The supply and delivery of one (1) 29kw submersible sewage pump 2019-02-19 12:00 63024
Provision of the following services: Behavioural change and communication in Mozambique to support our efforts towards malaria elimination 2019-03-15 12:00 TTM201902
The appointment of a suitable service provider to provide accredited hospitality training program to local youth in Hessequa 2019-02-21 12:00 62873
Repairing 120h Grader: DXG 549 L Attend Misfiring 2019-02-18 12:00 No reference number
Supply, delivery, installation, maintenance and financing of office automation equipment for 3 year period 2019-03-04 14:00 SCM 18/2019
Provision of consultancy services for the selection and implementation of an enterprise resource planning (ERP) system at the headquarters of the ECCAS secretariat (Libreville-Gabon) 2019-02-27 14:30 21/NPCA/OCEO/CDD/QCBS/2019
Supply and delivery of safety boots 2019-02-21 11:00 293716

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Tender Site Visits

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-... Read More

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