Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Upgrade to the Facade of the Existing Life Sciences Building located at the University of KwaZulu-Natal (UKZN), Westville Campus 2018-07-16 12:00 RFB UKZN 32/18
Dismantling and Construction of 33 and 132 KV Overhead Power Lines and optical ground wire within the Msunduzi Municipal Electrical Network for a period of three years 2018-07-27 12:00 SCM 1R OF 17/18
Internal and External Restoration of MTB Building, Howard Campus 2018-07-16 12:00 RFB UKZN 31/18
Appointment of a Service Provider to Develop Seventeen New Policies and Review and update of Four Existing Policies for the Free State, North West and Northern Cape Regions 2018-07-16 11:00 RFP/DNP/201781
Supply, delivery and installation of photocopiers for the Free State, North West and Northern Cape regions for a period of 36 months 2018-07-20 11:00 SW/SDIP/201780
Appointment of a reputable service provider to render travel and accommodation services in the department for a period of 3 years. 2018-07-23 11:00 SCMU14-18/19-0011
Appointment of a panel of event management companies to organize and manage the commemoration of national days and hosting of related departmental events for a period of 3 years. 2018-07-17 11:00 SCMU14-18/19-0008
Panel of Supply & Delivery of Road Kerbs, Paving Slabs, Catch Pits & Erosion Protection Blocks, Crusher Run & Aggregate for Concrete and Road Surfacing, Stormwater Pipes and Culverts for a period of Three years. 2018-07-16 12:00 3/2/17/2017-18
Terms of references to offer conferencing and accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 BID NO: SCMU: 03 - 2018/19
Appointment of a service provider to conduct impact assessments on INSETA Funded programmes. 2018-07-17 11:00 Lear/2018/04
USAASA HO Office Space Tender. 2018-07-17 11:00 USAASA-OFS/01/2018
Procurement of a travel management services to co-ordinate and manage all air travel, accommodation, car rentals, venue for conferences/meetings and workshops for a period of three years. 2018-07-17 12:00 CE 324
Supply, installation, management and maintenance of a Fully Integrated Voice Response (IVR) solution for Buffalo City Metropolitan Municipality for a period of three years. 2018-07-17 12:00 CE 326
Pre-qualification for Electrical & Civil works for Substations. 2018-07-17 10:00 MdB18/14
Supply and delivery of Kit Armature. 2018-07-17 10:00 TE18-KDS-6FA-04183
Design, Manufacture, Supply and Installation of a Coil Stacking System for Transnet SOC LTD operating at Transnet Port Terminals (hereinafter referred to as "TPT") at the Port of Saldanha Multi-Purpose Terminals. 2018-07-17 10:00 iCLM HQ 220/TPT
Service provider to support the strategic planning process for the 2019/20 planning cycle. 2018-07-17 11:00 RFP109/2018
To Supply and Manage Reception Personnel for Facilities. 2018-07-25 10:00 MPGXC004907 (Re-issue)
Consultancy Services for the Development of e-Governance Framework and an e-Government Implementation Guidelines (Toolkit) for the African Union Member States 2018-07-30 15:00 AUC/IED/C/309
Boiler and Auxiliary Plant Washing Services During Outages on an as and wen required basis over a 5 year Period at Matla. 2018-07-30 10:00 MPGXC004853R

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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