Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Electrification of Izibityolo, Nofikile/Nqileni, Thoboyi, Ematolweni, Qwanguleni, Mthumbane and Chebe Villages. 2018-10-01 12:00 MNQ/SCM/12/18-19
Construction of Ncerhana Access Road. 2018-10-01 12:00 MNQ/SCM/14/18-19
Construction of Mazikhanye Access Road. 2018-10-01 12:00 MNQ/SCM/15/18-19
Construction of Mahemini Community Hall. 2018-10-01 12:00 MNQ/SCM/13/18-19
Appointment of a panel of electrical engineering consultants to undertake designs and oversee construction of electrical projects for a period of three years. 2018-10-03 11:00 EES 05/2018
Supply and delivery of software 2018-09-28 15:00 AUC/DEA/G/264
Construction of Ncerhana Access Road. 2018-10-01 12:00 MNQ/SCM/14/18-19
Sick leave management and disease profiling. 2018-10-04 11:00 SCM/19-44/S
Appointment of town planning consultants to provide town planning services to the Alfred Duma Local Municipality. 2018-10-04 11:00 DP & HS 06/2018
Supply of laboratory equipment 2018-09-28 14:30 01/AU-PANVAC/18
Supply, installation and maintenance of alarm systems for a period of three years. 2018-10-05 11:00 PS 13/2018
Supply, maintenance and repairs of fire station doors and door motors for a period of three years. 2018-10-08 11:00 PS 14/2018
Supply, maintenance and repairs of radio and radio communication for a period of three years supply, maintenance and repairs of radio and radio communication for a period of three years. 2018-10-09 11:00 PS 15/2018
Maintenance of Underground and Open Stormwater Infrastructure at Pudimoe. 2018-10-10 12:00 GTLM/INFR10/2018/2019
The Breede Valley Municipalities invites tenders for the supply and delivery of protective clothing for the period ending 30 June 2021. 2018-10-26 11:00 BV 717 / 2018
Provision of Banking Services for a Period of Sixty (60) Months. 2018-10-29 12:00 GTLM/FS03/2018/2019
Betterment & Re-Graveling of D93. 2018-09-21 11:00 C235/1819/BR/783
Betterment & Re-Graveling of L2869. 2018-09-21 11:00 C235/1819/BR/785
Three (3) year contract for the Services of Vehicles at Alkantpan Test Range 2018-09-21 11:00 R&D/ALK-2018/031
To supply, off-load and set to work a compact collapsible spider crawled crane, marine grade, electrically controlled and to be operated from a rooftop. 2018-09-21 11:00 R&D/IMT-2018/030

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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