Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Rental of Office Accommodation for a period of five years in the following Western Cape areas, Strand, Somerset West, Blue Downs and Paarl. 2018-04-25 11:00 48/ 2017
Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 099- 2017
Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 098- 2017
Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 097- 2017
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Grahamstown area) 2018-08-02 11:00 SPSC- B- 096- 2017
Supply and Delivery of Dry Rations, Soups, Spreads and Preserves to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 108- 2017
Supply and Delivery of Dry Rations, Coffee, Tea and Cooking Oil to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 111- 2017
Supply and Delivery of Dry Rations, Condiments, Pickles and Herbs and Spices to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 110- 2017
Supply and Delivery of Dry Rations, Baking goods, Essence, Pudding, Jelly and Sugar to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 109- 2017
Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Grahamstown area) 2018-08-02 11:00 SPSC- B- 095- 2017
Supply and Delivery of Dry Rations, Pasta, Rusks and Biscuits Porridges and Cereals to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 107- 2017
Hire of Office Accommodation: A lettable area sufficient to accommodate 154m2 of assignable office space plus to a maximum of 25% of non-assignable office space, plus 20 secure undercover bays and 1 wash bay is required 2018-04-26 11:00 ZNT 2708 W
Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (Mthatha area) 2018-07-19 11:00 SPSC- B- 093-2017
Hire of Office Accommodation: A lettable area sufficient to accommodate 298m2 of assignable office space plus to a maximum of 25% of non-assignable office space, plus 6 secure undercover bays, 16 open bays and 1 wash bay is required 2018-04-26 11:00 ZNT 2761 W
Department of Agriculture: Hire of Office Accommodation: Ixopo: A lettable area sufficient to accommodate 524m² assignable plus to a maximum of 30% of non- assignable space 21 undercover bays, 10 lock-up bays and 10 open bays. 2018-04-26 11:00 ZNT 2750 W
Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Port Elizabeth area) 2018-08-16 11:00 SPSC- B- 104- 2017
Appointment of a Service Provider to design, maintain a mobile office and clinic solution on a three year lease basis for Compensation Fund (CF). 2018-04-26 11:00 TCF 11: 2017/2018.
Invitation to South African Universities to Express Interest in Aquaculture Research Collaboration for a Maximum Period of 5 Years. 2018-04-30 11:00 None provided
Procurement of a property developer for the Better Living Model Exemplar Project in Cape Town 2018-05-21 11:00 RFP 001/18 TPW
Installation and maintenance of meters 150MMØ and larger. 2018-04-26 11:00 SCM/17-111/S

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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