Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Service to heat pumps x2 units as per spec. 2018-10-31 11:00 ZNQ 569/ 18
Service to calorifier, inspection and test certificate x 7 units units as per spec 2018-10-31 11:00 ZNQ 568/ 18
Carry out planned annual service to 6kva UPS in labour ward x 01 unit. 2018-10-26 11:00 ZNQ 171/ 18
Annual servicing of oxygen, nitrous & Vacuum (HP/LP points) x 700 units 2018-10-26 11:00 ZNQ 1448 / 18 / 19
Rendering of cleaning and hygiene services to Government Communication and Information System 2018-11-23 11:00 RFB 007 2018 2019
Carry out planned servicing of the compressor x 02 units. 2018-11-26 11:00 ZNQ 92/ 18
Carry out major servicing to cold room x 01 unit. 2018-10-26 11:00 ZNQ 173/ 18
Replacement of water tanks x02 units 2018-11-02 11:00 89/ 10/ 2018/ 19
On site laboratory services required for the determination of the following enzymatic activities from 25 Fish Samples: Protease activity; Amylase activity; Lipase activity; Cullulase activity; Acetylcholinesterase 2018-10-26 11:00 RFQ000292
Appointment of Panel of Contractors for Construction of Water, Sewer, Roads and Storm Water services in Bakenpark ext 6 & 7 in Bethlehem in the Free State Province for a period of twelve (12) months. 2018-11-09 11:00 HDA/ FS/ 2018/ 007
Service to Early Fire Detecting Unit X 05 Units 2018-10-31 11:00 ZNQ 595/ 18
C733.07: New Pedestrian Bridge NO. 6030 at De Beers Ave (KM 42.1) over Trunk road 2/1. 2018-11-13 11:00 S091/ 18
C1114.19: Routine Road Maintenance on TR33/4 AND DR1723, including cleaning and maintenance of rest areas in Meiringspoor. 2018-11-20 11:00 S093/ 18
Labels 2018-10-31 11:00 ZNQ: 275 / 2018/ 19
The Appointment of a Service Provider for the purchasing, delivery and commisioning of the Protein/Nitrogen Analyser in the analytical services north laboratory in Pretoria for the Department of Agriculture, Forestry and Fisheries. 2018-11-02 11:00 4.4.12.2/ 22/ 18
C1114.18: Routine road maintenance on TR16/8, TR16.9, TR16/10 and MR606 Near Murraysburg. 2018-11-20 11:00 S092/ 18
Major Service to Theatre Tables X 02 2018-10-26 11:00 ZNQ 301/ 2018
CATHSSETA is seeking to appoint suitably qualified and experienced service providers with applicable expertise and experience for the following competitive Bid: Panel of Office Consumables 2018-11-20 11:00 RFP Number CATHS/ POC/ 015/ 2018
The regravelling of D1129 and L1459- in The Vulindlela RRTF area - Grade 3CE 2018-11-12 11:00 ZNT373T/ 3/ 3/ 222/ 9289/ 2018T
Kwazulu-Natal: Department of Health: KwaMashu: KwaMashu Community Health Centre: Repairs to latent defects 2018-11-19 11:00 ZNTD 04179W

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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