Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Consulting engineering services for the routine road maintenance of National Route N6 section 4 km 65.38 to section 5 km 57.07 and National Route R58 section 4 km 0 to section 6 km 43.06 and National Route R56 section 4 km 0 to km 21.09 and National Route R56 section 3 km 27.37 to km 35.04 2019-06-07 14:00 NRA X.003- 045- 2019/ 1F
ZNTD 03863W: WIMS 063908: Kwazulu-Natal: Department of Education: Maphumulo: Umvozane Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03863W
Consulting Engineering Services for the Routine Road Maintenance of National Route R56 Section 4 Km 20.09 to Section 7 Km 25.71, National Route R58 Section 6 Km 40.06 to Section 7 Km 4.05 and National Route R410 Section 1 Km 0.00 To Section 3 Km 16.85 2019-06-07 14:00 NRA X.003- 042- 2019/ 1F
Consulting Engineering Services for the Routine Road Maintenance of National Route R56 Section 7 Km 25.713 to Section 8 Km 168.71 and National Route R396 Section 6 Km 0 to Km 39.31 2019-06-07 14:00 NRA X.003- 043- 2019/ 1F
Gravelling of Provincial Road P215 in the Amajuba District 2019-06-19 11:00 C253/ 1920/ BR/ 813
ZNTD 03969W: WIMS 064117: Kwazulu-Natal: Department of Education: Inchanga: Ukusakwabasha Primary School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03969W
Betterment and Re-gravelling of Local Road L2416 in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 805
Betterment and Re-gravelling of Local L1428 in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 800
Betterment and Re-gravelling of P43 in the Amajuba District. 2019-06-11 11:00 C253/ 1920/ BR/ 815
ZNTD 03846W: WIMS 063754: Kwazulu-Natal: Department of Education: Kranskop: Sibanisethu Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03846W
Betterment and Re-gravelling of District Road D89 Ext. in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 809
Provisioning of Satellite Airtime in support of systems in service in the S.A. Navy. (Bgan, Fleet Broadband & Iridium). 2019-06-19 11:00 SPSC- B- 003- 2019
Re-gravelling of Local Road L3353 in the Amajuba District 2019-06-11 11:00 C253/ 1920/ BR/ 801
RFI - Request for information from industry on the upgrading, repair and commissioning of automotive fuel storage and dispensing facilities for the South African Navy as per Specification: RFI/NES/FUEL/001 dated April 19. 2019-07-17 11:00 RFI- SPSC- 1- 19
Request for acquisition of Online Information Resource Services for a period of two (02) years 2019-06-10 11:00 RFB 1940- 2019
Appointment of a service provider to supply, deliver and assemble office furniture to the Department of Agriculture, Forestry and Fisheries for a period of three (3) years 2019-06-06 11:00 4.4.12.4/ 2/ 19
Appointment of a Suitable Service Provider to Provide Office Accomodation to the MICT Seta Midrand Head Offices for a period of sixty months (5 years), subject to Mict Seta Licence Renewal on 31 March 2020 2019-06-07 11:00 MICT- SETA/ GAU/ 2019
Request for Proposals for appointment of an service provider for security services for a period of five (5) years 2019-06-10 11:00 CMS/ 012019/ 2020
Re- Advertisement: Appointment of a Building Contractor for Refurbushment and Alterations Project of Old Ehc Offices to Retail Space at Pharoe Park Block H 2019-06-18 11:00 EHCCRP/05/19
Request for Proposals for the Construction of Civil and Electrical Infrastructure to Service Agrizone 2 Located at Dube Tradeport DTPC was created as a provincial public entity to develop Dube TradePort 2019-06-17 11:00 DTP/ RFP/ 36/ IFR/ 01/ 2019

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Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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