3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: Recreational items 2017-09-20 12:00 R051800265
Provision of Laundry and Related Services at Nelson Mandela Central Hospital and Mthatha Regional Hospital, Eastern Cape for a period of 18 months 2017-10-24 11:00 SCMU3-16/17-0159-HO
Supply: Hardware items 2017-09-21 12:00 R051800267
Limpopo and Thohoyandou Security Services 2017-10-24 12:00 RFP/RIS/2017/34
Provide Training in Social Media 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/023
Manufacture and supply of estimated quantities of distribution class surge arresters on an “as and when” required basis for distribution division. 2017-10-26 10:00 CORP4142
Supply: Recreational items 2017-09-20 12:00 R051800266
Construction of Saul Mkhizeville Bus and Taxi Route 2017-10-26 12:00 MKHO008/2017/18
Provide Training in Stakeholder Relations 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/024
Supply: 3 each x 450mm sluice gate gate valve with frame 2017-09-22 14:00 A021800374
Provision of Physical Security Services at SABC Mpumalanga for a period of three years 2017-10-26 12:00 RFP/RIS/2017/33
Supply: Engineering materials 2017-09-20 14:00 A021800394
Pool of Contractors for Civil, Buildings, Works/Services in Graeter Tzaneen Municipality 2017-10-27 12:00 SCMU 15/2017
Provide Training in Sub Editing and Proof Reading 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/025
Supply: 10 each x 25 kg bags road marking beads coated 2017-09-20 14:00 A021800397
Construction of the Rustplaas 1ml/Day Wastewater Treatment Works 2017-11-01 12:00 MKHO14/2017/18
Construction of the Rustplaas Sewer Reticulation Network 2017-11-01 12:00 MKHO15/2017/18
Supply: reinforced rubber sheets 2017-09-20 14:00 A021800396
Sale of Residential Erf. 3702 in Oak Street Railton, Swellendam 2017-11-03 12:00 SMT10/17/18
Provide Training in Crisis Communications 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/026

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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