Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Services of a professional and suitably qualified training service provider to provide accredited training to 50 CIDB level 1-2 building and civil contractors as part of the EPWP contractor development programme in the Western Cape, for a period of 10 months. 2018-07-17 11:00 S049/ 18
Supply 08, Hpv Vaccine Fridges 2018-06-29 11:00 24/ 18- 19
Request for proposals to appoint a suitable, qualified and experienced service provider to assist the Department of Tourism with the facilitation of the Destination Planning Manual, with a view to plan and develop destinations from local level upwards for a period of twelve (12) months. 2018-07-19 11:00 NDT0010/ 18
Appointment of accredited training service providers to manage the implementation of the tourism safety monitors programme in the four (4) provinces (KZN, LP, NC and WC) for a period of twelve (12) months. 2018-07-16 11:00 NDT0009/ 18
Sinle Units Paeds Y-Connector Line Luer Lock. 2018-07-09 11:00 ZNQ 11/ 17- 18
The appointment of a service provider to review the Sedibeng District Municipality Spatial Development Framework within a period of nine (9) months. 2018-07-13 11:00 DRDLR- PSSC: GP- 0001(2018/ 2019)
Supply Suture Mersilk 2/0 100cm Length 3/8 Reverse Cutting Similar Or Equivalent To W793 Sabs/Ce/Iso Approved As Per Specification 2018-07-09 11:00 ZNQ 256/ 18- 19
Supply Suture Vicryl 2/0 70cm Straight Cutting Similar Or Equivalent To V524g Sabs/Ce/Isoapproved as per specification 2018-07-09 11:00 ZNQ 251/ 18- 19
Terms of reference for the appointment of a panel of service providers specialising in internal audit to provide support to the Departmental Directorate Internal Audit for a period of three years. 2018-07-16 11:00 BID VA49/ 604
Appointment of a Service Provider for the KZN Economic Council Secretariat. 2018-07-23 11:00 ZNT 06 EDTEA 18/ 19
Appointment of a Service Provider to Coordinate Municipal Business Licensing Project Management. 2018-07-23 11:00 ZNT 06 EDTEA 17/ 18
Tonsil Swabs 25mm X 100 Mm X 36 Ply, Sterile With Xray Detect Line 2018-07-09 11:00 ZNQ 13/ 18- 19
The Department of Economic Development and Tourism (DEDAT) seeks to procure a service provider accredited by the Department of Higher Education and Training to provide advanced business training for 100 Small Micro Enterprises(SMEs) in the following regions: Cape Metropole,Central Karoo,Cape Winelands and Eden. 2018-07-20 11:00 EDT 001/ 18
The Rainwater Harvesting Specifications in School at Gauteng Province 2018-07-13 11:00 COGTA 4/ 2/ 2- 2018/ 06
Health Care Risk Medical Waste Management 2018-07-13 11:00 GT/ GDH/ 088/ 2018
Procurement of a Service Provider to conduct Capacity Building Interventions (Training and Coaching) in specific Management Approach to 200 Municipal Officials in six (6) targeted municipalities. 2018-07-16 11:00 COGTA 4/ 2/ 2- 2018/ 07
Gauze plain 100mm x 100mm x 8ply non sterile (packet of 100) x 36 000 packets. 2018-07-18 11:00 252/ 06/ 18
Development of a strategic corridor development plan covering-Vryheid-Emadlangeni- Newcastle -Ermelo 2018-07-23 11:00 ZNT 2031A/ 2017 LG
Appointment of professional services provider for the EIA and Engineering Designs for the cemetery site in Frankfort, Mafube Local Municipality, Free State Province. 2018-07-13 11:00 MISA/ MLM / CSF/ 005/ 2018
Supply and Delivery of Disposable Syringes, Needles and Accesories to all Hospitals/Institutions Under the Control of the Department of Health, Western Cape Government for a three year period 2018-07-20 11:00 WCDOH6/ 2018

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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