Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.



Title Closing Date Tender No.
The procurement of mild steel grade 350 WA, Roqtuf AM 700 steel and Roqlast Grade TH 400 steel for 24 months to construction central. 2019-03-19 11:00 DWS04- 0219 WTE
The procurement of different mild steel plates, Jan Kempdorp in the Northern Cape Province. 2019-03-19 11:00 DWS03- 0219 WTE
Provision of a Service Provider to Survey, Design and Construct a Pedestrian walkway, Bus stop lay-by, Stormwater Management System, Kerb Ramps and Bollards at corner K101 and Grand Central Boulevard – Grand Central Extension 1, MIDRAND 2019-03-08 11:00 GMA/ 009/ 18
The procurement of different mildsteel flanges for Department of Water and Sanitation, construction central. 2019-03-19 11:00 DWS05- 0219 WTE
The periodic maintenance of TR1/2; TR1/3; TR44/1; TR88/1; MR401 and MR402; Uniondale Area CIDB contractor grading: 9CE or higher 2019-03-19 11:00 S112/ 18
Supply of fourteen (14) Breaker: Paving Engine: Standard. 2019-03-05 11:00 S113/ 18
Invitation to tender for all Grade 3 CE contractors registered with KZN Department of Transport database, Vukuzakhe Contractors Association and CIDB to tender for The Blading on Roads P745, P484, P495, P348, P2/6, D1909, D1922, D1917, D2446, D2265, D2329, D2462, D127, L2371, L2374, L3010 and L2005 2019-03-22 11:00 ZNT 373/ C275/ 2674/ P/ 1/ 2018- 2019T
Invitation to tender for all Grade 3 CE contractors registered with KZN Department of Transport database, Vukuzakhe Contractors Association and CIDB to tender for The Patch Gravelling on Roads D2333, D2447, D2462 AND P484 2019-03-22 11:00 ZNT 373/ C275/ 2675/ P/ 1/ 2018- 2019T
Betterment and Re-Gravelling Of L1283 From Km 0.00 To Km 01.57 In Umdoni Municipality 2019-03-15 11:00 ZNT373T/ 3/ 4/ C212/ 0003/ S/ 3/ 2018- 19
Appointment of a service provider (SP) to supply bridge components, materials and equipment for construction of Bailey Bridges on a three (3) year term contract. 2019-03-12 11:00 H18/ 009GS
Betterment & Regravelling of Road D1106 From 0.00km To 2.20km 2019-02-28 11:00 ZNT 373T/ 3/ 4/ C214/ 0022/ S/ 3/ 2018- 19
Betterment and Gravelling Of D932 Km 5.5 To Km 11.00-Contract 1 In Umzumbe Municipality 2019-03-20 11:00 ZNT373T/ 3/ 4/ C213/ 0009/ S/ 3/ 2018- 19
Christianah Prison: Group 4 Prison: Repairs and maintenance of building related services electrical & mechanical installation and civil infrastructure & maintenance of four houses. Professional service type: electrical engineering (consultants). 2019-03-20 11:00 MMB 2019/ 031 PSB
Betterment and Gravelling of D932 Km 11.00 to Km 16.00-Contract 2 In Umzumbe Municipality 2019-03-20 11:00 ZNT373T/ 3/ 4/ C213/ 0011/ S/ 3/ 2018- 19
Installation of Pipes and Headwalls on P254/1, P3, D923, D946, D949, D931 & D933 In Umzumbe Municipality 2019-03-20 11:00 ZNT 373T/ 3/ 4/ C213/ 0079/ S/ 3/ 2018- 19
Rooigrond Prison Farm: Construction of new septic tank (professional service type: civil engineering). CIDB grading: 4 CE or higher 2019-03-20 11:00 MMB 2019/ 030 EC
Regravelling of D738 from 0- 6 km in the IXopo Area Office - Grade 3 CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4871/ 2018
BMS maintanance and support services of the building management system (BMS). 2019-03-08 11:00 RFB 012 2018 2019
Regravelling of L 2881 from km 0 to km 2 in The Ixopo Area office -Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4859/ 2018
Employee health wellness services 2019-03-08 11:00 RFB 011 2018 2019


The 8 steps in the Tender Adjudication process

By W van Rooyen


31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

  1. Opening... Read More
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