Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply and install Aluminium frame doors & Windows in waiting area at Ndwedwe CHC. 2018-08-30 11:00 ZNQ76/ 18/ 19
Service Sewer Pump x 1 2018-08-27 11:00 ZNQ 151/ 2018/ 19
Dube TradePort invites proposals from suitably qualified, experienced and independent Professional Service Providers for the provision of services in the acquisition of built environment projects for its Bid Specification Committee (BSC) and Bid Evaluation Committee. (BEC). 2018-09-14 11:00 DTP/ RFP/ 14/ CEO/ 07/ 2018
Service Air conditioning Units x 31 2018-08-27 11:00 ZNQ 150/ 2018/ 19
Request for proposals to appoint a suitable, qualified and experienced service provider to assist the Department of Tourism with the development of an ownership and operational model for accommodation related Tourism products by the end March 2019. 2018-09-14 11:00 NDT0012/ 18
Restorative repairs and rehabilitation of fire damaged block, Upgrade to the existing electrical and mechanical installation for compliance 2018-09-05 11:00 DID 37/ 08/ 2018
Appointment of a service provider to provide operational and compliance audit projects at the Department of Rural Development and Land Reform, for two audit projects as per the 2018/2019 annual internal audit plan. 2018-09-07 11:00 5/ 2/ 2/ 1- RDLR 0017(2018/ 2019)
Television 42 inch x 7 2018-08-27 11:00 ZNQ 157/ 2018/ 19
Renovation of Family Quarters of House Number 113 Stapelia Road at Waterkloof Heights 2018-09-18 11:00 CPSC- B- G- 098- 2018
Appointment of a service provider to render standard cleaning services for The Department of Rural Development and Land Reform Head Offices at Centre Walk Building for a period of thirty six (36) months. 2018-08-31 11:00 5/ 2/ 2/ 1- RDLR 0015(2018/ 2019)
Renovation of Family Quarters of House Number 117 Stapelia Road at Waterkloof Heights 2018-09-17 11:00 CPSC- B- G- 097- 2018
Appointment of a service provider to render standard cleaning services for the Department of Rural Development and Land Reform Head Offices at Centre Walk Building for a period of thirty six (36) months. 2018-08-31 11:00 5/ 2/ 2/ 1- RDLR 0015(2018/ 2019)
Storage bins 2018-08-29 11:00 ZNQ: 155 / 2018/ 19
Appointment of a Grade 6GB CIBD registered contractor for the construction of a Mini Skills Development Centre for the Entrepreneur Centre in Ga-Mafefe (Limpopo) 2018-09-07 11:00 PROC T541
900 units - tubes fluorescent - 2 pin 1,2 m, 40W (4 foot) - (see description for other items required) 2018-08-29 11:00 ZNQ 304/ 18
Appointment of a panel of service provider(s) to supply and deliver books for DRDLR for a period of 36 months. 2018-09-06 11:00 5/ 2/ 2/ 1- RDLR 0021 (2018/ 2019)
Appointment of a Grade 6GB CIBD registered contractor for the construction of a Mini Skills Development Centre in Ga-Phasa (Limpopo) 2018-09-07 11:00 PROC T540
Appointment of a service provider to assist the National Department of Rural Development and Land Reform with the upgrade and maintenance of the Private Automated Branch Exchange (PABX) System for the period of three years. 2018-09-06 11:00 5/ 2/ 2/ 1- RDLR 0019(2018/ 2019)
Appointment of a service provider for the provision of cloud storage for backups, renewal and additional licensing using VEEAM Availability Suite 2018-09-05 11:00 PROC T539
Appointment of a service provider to provide a comprehensive organisational design and job evaluation for The South African Council for Planners (SACPlan) for a period of (3) three months. 2018-09-06 11:00 5/ 2/ 2/ 1- RDLR 0018(2018/ 2019)

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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