Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Five (05) Truck: Water H/STA.Pump: 9001 - 12000I 2018-05-23 11:00 S018/ 18
Appointment of a service provider to conduct an impact assessment of the NCR’S Educational and Investigation activities for 2017/2018 FY. 2018-05-15 11:00 NCR492.04.18
Appointment of a Panel of Professional Service Providers (PSPs) to assist Provincial Departments, public entities, and municipalities in the planning, budgeting, implementation, monitoring and reporting of new and existing infrastructure assets within the province of Kwazulu-Natal on an “as and when required” basis for a period of 3 years. 2018-05-25 11:00 1219/ 2018- F
Supply, Delivery, Installation, Commissioning and Maintenance of Office Automation Solutions to the State for the period 1 October 2018 to 30 September 2021” 2018-06-01 11:00 RT3- 2018
Appointment of a Service Provider for Provision of a High Quality Courier Service to the Human Sciences Research Council (HSRC) Offices, Nationally and Internationally for a period of three (3) years 2018-05-02 11:00 HSRC/ 03/ 2018/ 19
Appointment of a service provider to facilitate the Development of Occupational Qualifications for insurance brokers. 2018-05-17 11:00 ETQA/ 2018/ 03
Appointment of a Service Provider for the Off-Site Storage for a period of five (5) years 2018-05-11 11:00 HSRC/ 11/ 2017/ 18
Two (02) Roller: Vibr. Steel/PN.: 9251-11000kg 2018-05-23 11:00 S017/ 18
Provision of License Renewal for Fortinet Products. 2018-05-11 11:00 GMA/ 001/ 18
Appointment of a Service Providers to Render Comprehensive Hygiene Services for a period of three (3) years. 2018-05-02 11:00 HSRC/ 01/ 2018/ 19
The Film and Publication Board invites suitable service provides to submit quotations for Research Online Journal Subscriptions. 2018-05-11 11:00 OPPSAPR001- 2018
Appointment of a Service Provider for the Development of Language Items for an E-Assessment System for Intermediate Phase (Grade 4 And 6). 2018-05-03 11:00 HSRC/ 04/ 2018/ 19
One (01) Roller: Vibr. Tandem: 2501-6400kg 2018-05-23 11:00 S016/ 18
Provision of security services for OR Tambo regional offices (Mthatha) for a 2 year period. 2018-05-14 11:00 SCMU 02 - 2018/19
Lease of Remainder of Portion 148 (ptn of Ptn 5) Driefontein No 85 – IR 2018-05-24 14:00 N012- 019- N- P- 12038
Lease of Portion 127 of the Farm Grootvaley No 530 - KR. 2018-05-24 14:00 N001-025-N-P-12409
Lease of Portion 126 of the Farm Grootvaley No 530 - KR and 2018-05-24 14:00 N001-025-N-P-12408
The appointment of a suitably-qualified audit firm to undertake annual regulatory audit in terms of the public audit act (act no. 25 of 2004) on the financial records of the engineering council of South Africa for a 3 year period commencing on 2018/19 to 2020/21 financial years. 2018-05-25 12:00 ECSA/ RFP03/ 2018
Lease of Portion 125 (portion of Portion 87) of the Farm Grootvaley No 530 - KR 2018-05-24 14:00 N001-025-N-P-12407
Cleaning Services at Head Office Complex 172 Burger Street, 240 Burger Street, 224, 230, 231Prince Alfred Street 291 Pietermaritz Street. 2018-05-18 11:00 ZNB 1414/ 17 T

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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