Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
The IRBA would like to invite suitably qualified internal audit firms to apply for the provision of outsourced internal audit services for a period of three (3) years. 2018-03-16 12:00 IRBA001/ 2018
Appointment of a Service Provider to Supply and Deliver 1100 Solar Energy Kits in Tswelopele, Mamello, Kromdraai, Sokhulumi and Lethabong Situated Municipalities Within Gauteng Province 2018-03-09 11:00 DRDLR- GP- 0006(2017/ 2018)
Appointment of service provider(s) for a period of eighteen (18) months to develop a Regional Spatial Development Policy for the mining belt in Gauteng province which will be known as the mining belt Regional Spatial Development Policy. 2018-03-09 11:00 GT/ OOP/ 051/ 2017
Invitation to an open tender for an experienced service provider to provide in-house consulting services: Management of operations division for a 24 months period. 2018-03-16 11:00 AIDC _T09/ 2017
Appointment of a Service Provider to Supply and Deliver Shade Nets Materials for 20 Farmers in Dreamland Under Emfuleni Local Municipality in Sedibeng District in Gauteng Province 2018-03-09 09:00 DRDLR- GP- 0007(2017/ 2018)
Terms of Reference to appoint a service provider to provide accredited project management training to 30 employees of research organisations 2018-03-19 11:00 SCMU: 15 - 2017/ 18
Appointment of a preferred list of suppliers to conduct Marine Geophysical Surveys for council for Geoscience for a period of three (3) years. 2018-03-27 11:00 CGS- 2017- 055
Appointment of a service provider to Redesign The National Land Transport Information System (NLTIS) in terms of the National Land Transport ACT NO.5 OF 2009. 2018-03-16 10:00 DOT/ 13/ 2017/ PT
Re-Advert - Provision of CETA toolkits to learners on CETA - funded projects 2018-03-02 11:00 014- 2017/ 2018
Highly experienced service providers for New website design, hosting and support, content management system implementation, social intranet design and development and digital services. 2018-03-26 14:00 NRA 58000/ 03/ 07/ 2018R
Appointment of a Service Provider to Supply and Deliver 90litres of Water Rollers in Sedibeng District Municipality, Tshwane Metro , West Rand District Municipality Within Gauteng Province 2018-03-09 11:00 DRDLR- GP- 0005(2017/ 2018)
Re-Advert - Provision of CETA branded personal protective equipment (PPE) to learners on CETA - funded projects 2018-03-02 11:00 015- 2017/ 2018
Appointment of a service provider to provide maintenance services for telephone management and switchboard systems at the Bloemfontein Deeds Registry for a period of 24 months 2018-03-19 11:00 DRDLR (CRD- 11) 2017/ 18
Appointment of a service provider to render garden maintenance services for a period of twenty four (24) months: Bloemfontein Deeds Registry 2018-03-19 11:00 DRDLR (CRD- 10) 2017/ 18
Request for Secure Care Services 2018-03-16 11:00 GT/ GDSD/ 053/ 2018
Erp Implementation Resouces on an ‘as and when Required’basis for a period of 36 months. 2018-03-19 11:00 H17/ 050
The appointment of a service provider for 3 regions to assist the Department of Rural Development and Land Reform with design, layout and printing on a 24 month term contract. 2018-03-15 11:00 5/ 2/ 2/ 1- RDLR 0146(2017/ 2018)
A Bid in order to appoint a service provider to conduct a research on the reduction of silicosis in the non-mining sector for the Department of Labour. 2018-03-23 11:00 LAB 01/ 2018
Rendering of a Cleaning Service to Vredenburg Hospital, Department of Health, Western Cape Government for a three (3) year period 2018-03-26 11:00 WCGHSC0132/ 2018
Procurement of accommodation to support the April 2018 Grade 12 camps 2018-03-05 12:00 CS/SCM/COO/SSIP/R17-18/67

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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