Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Bloemfontein Deeds Office: Maintenance of Fire Protection System 2018-09-11 11:00 BL18/ 039
Ndpw: Security Guarding Services at the Regional Office for 7,9, 10th Floor and D Parking 2018-09-07 11:00 NST18/ 028
Servicing of stand-by generator 2018-08-24 11:00 ZNQ59/ 18/ 19
Appointment of a service provider to provide Information Communication Technology (ICT). 2018-09-17 11:00 FB SETA (17- 18) T0002
Servicing of autoclave machine 2018-08-24 11:00 ZNQ60/ 18/ 19
Witbank Prison Wastewater Treatment Works: 12 Months Operation and Scheduled Maintenance. 2018-09-07 11:00 NST18/ 027
The Financial Intelligence Centre request for proposals from service providers for IT Solution Architecture and Consulting Services for a maximum of thirty six (36) months. 2018-09-07 11:00 FIC/ RFB/ CARA/ 0011/ 2018/ 19
Terms of Reference for the appointment of a service provider for the ETDP SETA’s Business process analysis services. 2018-09-11 11:00 SCMU: 10 - 2018/ 19
Servicing of boiler room 2018-08-24 11:00 ZNQ57/ 18/ 19
Terms of Reference for the appointment of a service provider for a video conferencing solution for the ETDP SETA 2018-09-11 11:00 SCMU: 11 - 2018/ 19
Zonstraal Military Base Oxidation Ponds: 12 Months Operation and Scheduled Maintenance 2018-09-07 11:00 NST18/ 026
N.G Dlukulu clinic, Grahamstown, Makana Local Municipality, Sarah Baartman District: Renovations and Extensions. 2018-09-17 11:00 SCMU3- 18/ 19- 0264- HO
Appointment of experienced and reputable service provider to partner with Tshabo community on snail farming for a period of 24 (twenty-four) months. 2018-09-17 11:00 SCMU 04 - 2018/19:
Middle Terrace and Virginia Shumane Clinics Grahamstown, Makana Local Municipality, Sarah Baartman District: Renovations and Extensions 2018-09-17 11:00 SCMU3- 18/ 19- 0265- HO
Appointment of a Service Provider to Develop and Administer a Consumer Credit Readiness Initiative 2018-09-14 11:00 HS 04/ 2018/ 2019
Dube TradePort invites proposals from suitably qualified, experienced and accredited water testing laboratories to provide water testing services for a period of three (3) years. 2018-09-14 11:00 DTP/ RFP/ 11/ AGZ/ 06/ 2018
False Bay TVET College invites bids for Westlake Site Centre of Specialisation - New Fitting & Turning Training Centre: Repairs & Renovations to Existing Infrastructure 2018-09-07 11:00 FBC T10/ 2018
National Institute for the Humanities and Social Sciences (NIHSS) Invites Suitably Qualified Service Providers to Provide The Insitute with the Office Accomodation 2018-09-24 12:00 NIHSS/ OFFICE- 01/ 2018
Dube TradePort invites proposals from suitably qualified, experienced and independent professional service provider to support the fibre network for a period of three (3) years. 2018-09-14 11:00 DTP/ RFP/ 12/ ICT/ 06/ 2018
DTPC invites proposals from suitably qualified, experienced and independent professional service providers to provide technical services in the acquisition of projects in the Mechanical Engineering and maintenance field for its Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC). 2018-09-14 11:00 DTP/ RFP/ 15/ CEO/ 07/ 2018

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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