Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Appointment of a Service Provider to Render a Standard Cleaning and Hygiene Service for the Period Of 24 Months for the Office Of Regional Land Claims Commissioner KZN Restitution Durban Office in the Kwazulu – Natal. 2018-11-08 11:00 SS- KZN 7/ 1/ 6/ 3 (681) 2L
Appointment of a Service Provider for the Supply,Delivery and Installation of High Density Steel Lockable Bulk Filling Bays for the Registry Rooms in the Regional Land Claims Commission(RLCC) At Cape Town 14 Long Street and Mowbray 19 Van Der Ster Building 2018-11-09 11:00 SSC WC Q19 (2018/ 2019) DRDLR
Request For Proposals for the Appointment of a Compliance Officer for the Office of the Accounting Officer. 2018-11-19 11:00 RFP 07/ 18/ 19
Supply and deliver sterile gauge swabs 100mmx100mm 8ply 500 pouches per box. x300Boxes 2018-10-29 11:00 ZNQ203/ 2018/ 2019
Supply and deliver red bag garbage 90litres 40micron packed in packet of 100. x1000 pkts 2018-10-29 11:00 280/ 2018/ 2019
Rendering of a gardening services to Stikland hospital for a period of three (3) years; Department of Health; Western Cape. 2018-11-16 11:00 WCGH SC 0181/ 2018
Re-Advertisement of an Appointment of a Legal Firm of Conveyancers to do the Transfer of Immovable Properties From Nkandla ,Big Five Hlabisa and Endumeni Local Municipalities to KZN Provincial Government 2018-11-16 11:00 ZNT04/ 18/ 19
Kakamas: Construction of a New Full Service School at Cillie Primary School. 2018-11-20 11:00 DRPW 019/ 2018
Kuruman/Gamopedi: Construction of Double ECD Classroom at Gamopedi Primary School. 2018-11-20 11:00 DRPW 017/ 2018
Mothibistad: Construction of Double ECD Classroom at Kudumane Primary School 2018-11-20 11:00 DRPW 018/ 2018
Mothibistad: Construction of a Ten Classroom Block (Replace Mobile Classrooms) at Baitiredi Secondary School 2018-11-20 11:00 DRPW 016/ 2018
Prieska: Construction of a New Technical Workshop at Prieska High School 2018-11-20 11:00 DRPW 020/ 2018
The removal and disposal of general waste, ash and garden waste, from Groote Schuur Hospital over a three (3) year period, with the option of extending the contract for an additional year. 2018-11-16 11:00 GSHPT25/ 2018
Ntabankulu CHC in Ntabankulu - Alfred Nzo District municipality: Refurbishments 2018-11-21 11:00 SCMU3- 18/ 19- 0369- HO
Calvinia: Construction of a Large Admin Block at Hantam Primary School 2018-11-20 11:00 DRPW 015/ 2018
The appointment of a private security contractor to render a security service at the aquarium building, Lower Beach Road, Sea Point, Western Cape province for a period of two (2) years. 2018-11-09 11:00 4.4.12.4/ MLRF 155/ 19
Ronderbosch: Groote Schuur House/ Museum: Appointment of a Curator for a two year period. 2018-11-09 11:00 CPTSC 18/ 18
Provision of security services for a period of three years. 2018-11-16 12:00 DAC005/ 1819
Alternate office accommodation: 461.36m² and 15 parking bays for a period of 3 or 5yrs 2018-11-09 11:00 LS14/ 2018
Replace septic tank at Philani Clinic 2018-10-30 11:00 ZNQ 773/ 18

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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