3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: plinth - type: mini- sub jumbo 2 2017-11-27 14:00 GE11800785
Supply: Epidermic 311 5litre a solvent free underwater grade epoxy compound 2017-11-30 14:00 GE11800786
Supply Engineering Materials 2017-11-27 14:00 GE11800788
Guarding and Security Services at the Overberg District Municipality’s Bredasdorp and Caledon Offices 2017-12-18 12:00 T16-2017/18
Supply, delivery, installation & training for a discrete analyser to JB Marks Local Municipality in Potchefstroom 2017-12-01 12:00 TENDER: 99/2017
Supply: Civil materials 2017-11-30 14:00 GE11800789
Supply: 2 each x zenith 088kw, 220v, submissible pump 2017-11-30 14:00 GE11800790
TVBR Mpu Dual Trailer Mounted Generators 2017-11-27 12:00 RFI/RBF/2017/12
Gardening Service: Simons Town Municipal Court 2017-11-30 12:00 SD11800272
Water treatment for electrode boilers, Chiller plant and cooling towers. 2017-11-30 11:00 RFQ/17/241
Quotation for the construction of Nohhahha rising main in ward 15 of Umfolozi Local Municipality 2017-11-30 11:00 KCDM/QUOTE/210/2017
Printing and delivering of Postbank Terms & Conditions 2017-12-01 11:00 C18/Central Region/2017
Supply and deliver Fuse Wire Tinned Copper 2.0mm 2017-11-30 11:00 SQ11171141
The supply, installation and commissioning of a Class A+A+A+ Sun Simulator with Integrated Temperature Chamber for PV Modules for CSI 2017-12-05 16:30 CSIR RFP No. 3163/05/12/2017
Supply and deliver Penetrating Spray 2017-11-30 11:00 SQ11171141
Bloemfontein Campus: 83707-302: UFS University Estates Annex (CIDB 6GB) 2017-12-08 11:00 1-452-10411-0198
Supply and deliver Go-Mark Liquid Gel White 2017-11-30 11:00 SQ11171141
Appointment of a contractor for the upgrading of roads, related Stormwater and relocation of bulk sewer in Skoonvlei - Phase 2, Western Cape. 2017-12-08 11:00 SSC WC 04 (2017/2018) DRDLR
The upgrading of internal surfaces with the associated storm water and fencing, for Ceres valley fruit situated in the Witzenberg Municipality, Western Cape province. 2017-12-08 11:00 SSC WC 08 (2017/2018) DRDLR
The appointment of a contractor for the construction of Hlabisa irrigation scheme in Mtubatuba Local Municipality within Umkhanyakude District in the province of Kwazulu-Natal 2017-12-11 11:00 SS-KZN 7/1/6/3 (634) 000R

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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