Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Storage (SAN) Capacity Upgrade 2019-03-11 11:00 IEC/ ICT- 01/ 2019
Appointment of a Service Provider to Supply and Deliver 4 Diesel Containers for Stellenbosch Farmers Production Support Unit (Fpsu) in the Cape Winelands District Municipality, Western Cape Province. 2019-02-22 11:00 SSC WC Q23 (2018/ 2019) DRDLR
Request to supply, install and configure firewalls solution for the Limpopo Department of Health with maintenance and support for period of twelve (12) months. 2019-03-08 11:00 RFB 1887/ 2017
Appointment of a capable service provider to deliver and install outdoor gym equipment and advertising boards on behalf of the Department of Sport and Recreation South Africa to 10 municipalities in all 9 provinces for a period of three years. 2019-03-15 11:00 SRSA 004/ 2018- 19
The appointment of a service provider (s) to supply medication and medical consumables on an as and when required basis over a period of three years. 2019-03-19 11:00 PU059/ 2018
Appointment of a Service Provider to Implement The Greenhouse Project Through Construction of 4 X 3m X 30 M Greenhouses for the Atlantis Agricultural Project Situated in the City of Cape Town Local Municipality, Cape Metropolitan District in the Western Cape Province 2019-03-01 11:00 SSC WC 31 (2018/ 2019) DRDLR
Procurement of Class II B2 biological safety cabinets and fume hoods including delivery, installation, commissioning, testing, and training. 2019-03-08 11:00 NMISA (18- 19) T0023
Professional Services to Conduct and Document a Feasibility Study on Truck Stops and their Location in Gauteng 2019-03-15 11:15 DRT 10/ 06/ 2018
Professional Services: Beitbridge: Land Ports Of Entry: Appointment of a Service Provider for the Maintenance and Repairs of Building, Civil, Mechanical, Electrical Infrastructure and Installations for a Period Of 36 Months 2019-03-15 11:00 H 18/ 048 AI
Procurement of a high accuracy manual lathe. 2019-03-08 11:00 NMISA (18- 19) T0026
Appointment of a service provider for a study to determine foods and drinks consumed by various LSM groups in South Africans and to understand factors influencing their intake 2019-03-08 11:00 NDOH 45/ 2018- 2019
Procurement of three-dimensional powder bed fusion metal printer including delivery, commissioning and training. 2019-03-08 11:00 NMISA (18- 19) T0024
Appointment of a service provider for the supply,installation and maintenance of X-Ray machines for a period of 36 Months at Civitas Building NDOH 2019-03-08 11:00 NDOH 44/ 2018- 2019
Procurement of Electrical Grinder Machine to Macerate Shark Carcasses. 2019-02-28 11:00 ZNT18/ 19KZNSB03
Appointment of a service provider for the upgrading of network infrastructure for security system at Civitas Building in the National Department of Health 2019-03-08 11:00 NDOH 43/ 2018- 2019
Envelopes Disputed Ballots B5 (Marked); Envelopes Disputed Ballots C5 (Unmarked) 2019-03-08 11:00 0010399217
Appointment of a service provider for medical screening and surveillance program for the National Department of Health for a period of three (3) years 2019-03-08 11:00 NDOH 42/ 2018- 2019
Ballot boxes 2019-03-08 11:00 10398761
Appointment of a Service Provider to Assist the Department of Environmental Affairs (Dea) With Conducting a Critical Evaluation of Air Quality Management Capacity Development and Suport Programmes for a period of 12 months 2019-03-08 11:00 E1499
To Appoint A Law Firm To Provide Legal Services In Corporate Commercial Law And Related Litigation For Emfuleni Local Municipality 2019-03-08 11:00 COGTA 4/ 2/ 2- 2018/ RFP/ 01

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Tender Site Visits

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-... Read More

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