Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
The Financial Intelligence Centre request proposals for the development and configuration of a compliance monitoring and assessment system utilising Microsoft business intelligence tools 2019-06-21 11:00 FIC/ RFB/ CMAS/ 003/ 2019/ 20
The Film and Publication Board (FPB) invites suitable service providers for the provision of data connectivity and voice over IP services a period of 36 months. 2019-06-25 11:00 RFT01 2019_20
Appointment of a Service Provider to Update the Topographic Data for The Chief Directorate: National Geospatial Information, Rhodes Avenue, Mowbray, Cape Town 2019-06-14 11:00 SSC WC 04 (2019/ 2020) DRDLR
Request for proposal for provision of security services for Coega Development Corporation SEZ 2019-06-24 12:00 CDC/ 66/ 19
Appointment of a Service Provider to Render Hygiene Services for the Department Of Rural Development and Land Reform Head Offices at 184 Jeff Masemola Street, Icd Building at 338 Thabo Sehume Street and Capitol Towers’ Building In (Church Square) Helen Joseph Street for a Period of Twenty-Four (24) Months. 2019-06-13 11:00 5/ 2/ 2/ 1- RDLR 0005(2019/ 2020)
RT252-2019: Supply and delivery of surgical instruments and equipment to the State for the period 01 August 2019 to 31 July 2022. 2019-06-25 11:00 RT252- 2019
Supply and delivery of DDT wettable powder to the National Department of Health for a period of 24 months. 2019-06-25 11:00 NDOH 04/ 2019- 2020
Terms of Reference for the Appointment of a Suitable Service Provider To Coordinate, Organise and Manage Multiple Events I.E. Conferences, Workshops And Official Meetings for the Department Of Higher Education And Training for a period of three (3) years 2019-06-25 11:00 DHET125
Supply, Delivery, Installation, Demonstration, Training of Personnel and Maintenance Plan for a Period of Three (03) Years of 2 x Fire Safety Chemical Storage Cabinets for 1 Military Hospital. 2019-06-26 11:00 CPSC- B- M- 016- 2019
Tenders are hereby invited for the provision of Security Services for a period of three(3) years 2019-06-18 11:00 WCC- SS- 2019
Appointment of a service provider for the provision of print management services for the Council for Geoscience for a period of three (3) years 2019-06-28 11:00 CGS- 2019- 009S
Provision of student computers and radio equipment. 2019-06-07 11:00 NEMISA/ 2019/ ICT/ RFB005
Appointment of a caretaker operator of scientific equipment for the Council for Geoscience at Boshof for a period of three (3) years 2019-06-27 11:00 CGS- 2019- 010S
Provision of Physical Security Services for NYDA Branches and Districts over a period of Three (3) Years 2019-06-25 11:00 NYDA2019/ 01/ FAC
Provision of Cleaning Service at Regional Office - Empangeni 2019-06-26 11:00 ZNB0012/ 18T
Request of a service provider for the cleaning of all interior and exterior glass panels that are at a height greater than 2 meters at SITA Erasmuskloof, Centurion, Numerus and Beta buildings for a period of 36 months 2019-06-07 11:00 RFA 1945- 2019
Security Service for Regional and MLB Offices, Cost Centre22 and District Office, Camperdown Depot, New Hanover Depot, Area Office Merrivale, Taylors Halt Depot and Nottingham Depot for 36 months contract. 2019-07-12 11:00 ZNB0010/ 18T
Supply and delivery of round 9x19mm calibre, ball (full metal jacket) Nato ammunition to the South African Police Service for a period of three (3) years 2019-06-24 11:00 19/ 1/ 9/ 1/ 148 TT (18)
Appointment of a Services Provider for Tthe Physical Gurdiang Services to Be Provided to the GDARD and The GDED for Tthe Period of Twelve Months 2019-06-07 11:00 GT/ GDARD/ 034/ 2019
Motheo District Municipality: 24 Months Preventative Maintenance, Servicing And Repairs to High Tension Installation 2019-06-04 11:00 BL19- 001

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Extension of validity period

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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