3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply Electrical - components 2017-11-28 11:00 GH11800282
Supply & delivery of UIU for iron meter ACE 9000 plug in stand alone UIU. 2017-11-30 10:00 DIE0012861
Supply: C/breaker lv;mccb;175a;35ka;3p;lb 2017-11-28 11:00 GH11800285
Supply: Bushing boot:mv;usc;pilc 2017-11-30 11:00 GH11800287
Request for quotation for catering services for sport awards 2017 (once off) 2017-11-28 12:00 SCM 91 /2017
Supply & delivery of office furniture 2017-11-30 10:00 DIC0023196
Supply: Steel pipes 2017-11-30 14:00 GE11800797
Supply & delivery of bidim 2017-11-30 10:00 DIC0022898
Supply: 336 each x pwt slotted filter caps 2017-11-30 14:00 GE11800799
Construction of JB Marks disaster management centre. 2017-12-06 12:00 TENDER 49/2017
Replace corroded pipes with 316 shed 10 piping at Gordon’s Bay Pump Station 2017-12-04 12:00 SK11800202
Supply and Delivery of Padded Bags, Sweat Towels, Caps, T-Shirts and Golfers for Salga Games 2017-11-30 12:00 RFQ / 344
Supply: Shirts 2017-12-01 10:00 GA11800231
Construction of taxi rank and hawker stalls in Ikageng Exentsion 7 – Phase I & II. 2017-12-05 12:00 TENDER: 41/2016
Supply Wheelchair repair and maintenance spares 2017-11-28 12:00 GD11800523
Supply with Physiotherapy for Salga Games 2017-11-28 12:00 RFQ / 345
Supply Line nylon 2017-11-27 12:00 GD11800524
Supply back packs for fire fighters 28l backpacks needed for fire fighters 2017-12-01 10:00 GA11800232
Supply: Protective gear 2017-12-01 10:00 GA11800233
Occupational Health & Safety Risk Assessment 2017-11-27 12:00 T10-2017/18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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