Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Biopsy Instrument Co-Axial. 18g X 15cm Or 18g X 10cm; 18g X 9cm, 16g X 15cm,16g X 9cm Or 16g X 10cm; 14g X 9cm. 2018-08-28 11:00 ZNQ NO.139/ 04/ 18
Supply double action floor spring for timber doors. BTS 60, SS cover plate, dust cover, spindle, bottom strap, top centre, max door width: 1000mm, max door weight 80kg, hydraulic speed control. Hold open only. Components: BTS 60. Ss cover plate, dust cover, spindle, bottom strap, top centre. (to view sample at workshop - Mr. C. Fenner) (provide sample) specification will be attached. Quantity: 4 sets of double door springs 2018-08-28 11:00 ZNQ NO.2220/ 07/ 18
Appointment of a service provider to supply and deliver bee hives, super chambers, bee hive stands and bee colonies for Oranje Kalahari Bye Boerdery Pty (Ltd) project in the Dawid Kruiper Local Municipality, ZF Mgcawu District within the Northern Cape Province 2018-09-07 11:00 5/ 2/ 2/ 1 NC RDLR- 0004(2018/ 2019)
Supply & install 150MM flanged key gate valves in manholes. 2018-08-28 11:00 ZNQ NO.2219/ 07/ 18
Repairs to skywalk between nursing college & doctors quarters as per spec. 2018-08-28 11:00 ZNQ NO.2229/ 07/ 18
Supply Nitinol (Mandril) guide wire: 60cm .018” quantity: 50 units 2018-08-28 11:00 ZNQ NO.1898/ 07/ 18
Supply Brother toner cartridges tn3290 (original only) 6 month contract. (Toners to be delivered monthly in batches of 10 units.) = 60 UNITS 2018-08-28 11:00 ZNQ NO.2147/ 07/ 18
Supply, Delivery, Installation and commissioning of ICP-MS instrument 2018-09-17 12:00 MTK 08/ 2018
Long Term, Retrograde Catheters Double Lumen - 31cm’s 2018-08-28 11:00 ZNQ NO.1773/ 07/ 18
Intra Osseous Needle 15g X 30mm X 10 Units. 2018-08-30 11:00 ZNB 26/ 2018- 2019
Appointment of a service provider for the supply of Office Furniture at the Independent Communications Authority Head Office (Centurion) for a period 80/20 PPPFA 2000, Preferential Procurement Regulation: 2017. 2018-08-27 11:00 ICASA 23/ 2018
Appointment of a professional service provider for the provision of the Internet Service Provider (ISP) for the duration of 36 months for Water Research Commission. 2018-09-07 11:00 WRC- 005- 18/ 19
Fully Equiped Emergency Trolley with Rescuscitation Board, Drawers, Side Racks, Drip Stand and Defibrillator Stand (Paeds and Adults) x 02 2018-08-24 11:00 ZNQ 111 2018/ 19
The Procurement of a Level Two Field Hospital as per African Union (AU) and United Nations (UN) Standards for the South African Military Health Services. 2018-09-17 11:00 CPSC- B- M- 086- 2017RR
R/M32/2018: 4(four) x roller: vibr. pedestrian: 900kg (3E) 2018-09-18 11:00 S081/ 18
R/M43/2018: 14 (fourteen) x breaker: paving engine: standard 2018-09-18 11:00 S082/ 18
Appointment of two National Accounts Consultants to assist Statistics South Africa (Stats SA) with the rebasing and benchmarking of Gross Domestic Product (GDP) and the updating of the Supply and Use Tables (SUT’S). 2018-08-31 11:00 Stats SA 001/ 18
Provision of Travel Management Services in SIU for a period of 36 months. 2018-09-11 11:00 RFP: 030/ 08/ 2018
R/M36/2018: 8 (eight) x trailer: water: <1000l 2018-09-18 11:00 S080/ 18
Appointment a professional service provider to develop a concept document to assist PSiRA to establish a private security industry guarantee fund and perform an actuarial service to establish viability of the fund for The Private Security Industry Regulatory Authority (PSiRA) for a period of 8 months 2018-09-18 11:00 RFB/ 2018/ PSiRA/ 05

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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