Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Repair and maintenance of lifts at Limpopo High Court for 24 months 2019-06-18 11:00 PLK19/ 05
Bloemfontein Sandf: Tempe 1 Sa Tank Regiment: Upgrading of Facility/ Infrastructure (Kitchen) and Replacement of Kitchen Equipment: (Architectural Services) 2019-06-18 11:00 BL19- 009
Bloemfontein Sandf: De Brug Mobilisation Centre: Upgrading of Facility/ Infrastructure (Kitchen) and Replacement of Kitchen Equipment: (Architectural Services) 2019-06-18 11:00 BL19- 010
Postmasburg Magistrate Court: Provisioning of cleaning services for 36 months. (1208.14m²) 2019-06-14 11:00 PF17/ 2019
Olifantshoek Magistrate Court: Provisioning of cleaning services for 36 months. (531.00m²) 2019-06-14 11:00 PF18/ 2019
Refurbishment of Swimming Pool at SAS Saldanha as per Statement of Work. Evaluation 80/20 principle. 2019-06-27 11:00 SPSC- B- 005- 2019
Outsourcing of a Service Provider to Grade the Firebreaks of the DOD Ammunition Depots (Proqurement Plan Number: DOD PROC PLAN 18-19/LOG DIV/ 865). 2019-06-27 11:00 CPSC- B- G- 272- 2018
Appointment of a service provider to provide analytical support in preparation of agricultural sector country status in terms of profile outline; malabo goals and milestones report and; policy and programme opportunities outline. 2019-06-14 11:00 4.4.12.2/ 2/ 19
Supply, delivery and offload protective clothing for LandCare 2019-06-13 11:00 ZNB 4294/ 19A
Warden Saps: Repair and Maintenance to Electrical, Structural and Civil Elements to the Station and Detective Office (Electrical Engineering) 2019-07-18 11:00 BL19- 011
Appointment of panel of mentorship facilitating agents to mentor, train and support projects identified for 2019/20 - 2020/21 financial years. 2019-06-13 11:00 ZNB 4295/ 19A
Provision of Executive and Leadership Coaching 2019-06-25 11:00 SAMRC/ HRPE& LC/ 2019/ 04
Appointment of a service provider for procurement of periodicals and journals for departmental libraries for a period of 36 months (3 years) 2019-06-13 11:00 ZNB 4296/ 19A
Request for a qualified panel to be part of the KwaZulu-Natal Film Commission production crew for a period of 3 years. 2019-06-17 11:00 KZNFC- T07/ 19/ 20
The iSimangaliso Wetland Park Authority invites suitable, qualified and competent firms of Environmental Consultants to send proposals to be considered for appointment as iSimangaliso’s service providers 2019-06-07 16:00 RFP NUMBER: 01/ MAY/ 2019
Appointment of a service provider to supply, deliver, commission, train and maintain a Lidar Systems for the use on a Drone (UAV) for the Council for Geoscience 2019-06-25 11:00 CGS- 2019- 001A
Appointment of a service provider to provide office furniture to the CCMA Nationally on an as and when required basis for a period of 36 months. 2019-06-14 11:00 CCMA/ 2018/ 41AFAC
Panel of service providers to render probity audit services to Gauteng Provincial Government departments and entities in the procurement of infrastructure, goods and services for a period of 3 years (36 months) 2019-06-14 11:00 GT/ GPT/ 033/ 2019
Expression of Interest for the Upgrade, Management and Effective Commercialisation of the Krugersdorp Game Reserve 2019-06-14 11:00 GT/ GIFA/ 029/ 2019 (EOI)
Request for proposal for provision of training services – seven (7) learnerships 2019-06-18 12:00 CDC/ 195/ 19 (A- G)

Pages

Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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