3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: 3 each x primer;auto,etch filler;2kg;beige;5l 2017-11-27 12:00 GG11800276
Supply: padlock - material: brass; size: 50mm 2017-11-27 12:00 GG11800275
Publishing of BCMM Telephone Numbers in East London Phone Book for Year 2018 2017-11-28 12:00 RFQ/DTC/2017-18/134 (Re-Advertisement)
Install and supply of fibre cable and material from Meulwater to Ou Tuin Substation 2017-11-30 10:00 DIE0012983
Supply: Hardware items 2017-11-27 12:00 GG11800279
Supply and Installation of Outdoor Camera System for BCMM 2017-11-28 12:00 RFQ/SCM/2017-18/204
Supply: strapping - material: grade 304 stainless steel 2017-11-29 12:00 GG11800278
Lease of AO plotters 2017-11-30 10:00 DIC0023261
Supply & Delivery of Refreshments 2017-11-28 12:00 RFQ/SCM/2017-18/203
Supply and Delivery of Soda Ash to BCMM Stores, Chiselhurst, East London 2017-11-28 12:00 RFQ/SCM/2017-18/202
Rendering of written translation services 2017-11-30 10:00 DCG0010312
Supply: Hardware items 2017-11-27 12:00 GG11800277
Supply: Hardware items 2017-11-27 12:00 GG11800281
Supply & delivery of office furniture 2017-11-30 10:00 WEB 12:2017/2018
Supply: Hardware items 2017-11-27 12:00 GG11800280
Supply & delivery of mortice lockset 2 lever CP (union type) 2017-11-30 10:00 S3B0005805
Request for Service Providers to Supply and Deliver Equipment Shearing Shed for Wool Production Projects 2017-11-28 12:00 RFQ/LED/2017-18/200
Supply: 3,230 each x snack packs 2017-11-29 15:00 GF11800464
Supply & delivery of meggar MIT1025 2017-11-30 10:00 DIE0012987
Supply: Plants 2017-11-29 14:00 GC11800345

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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