Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
40 units per month- 06 months contract for PD temp RCT- 248k (adult) peritoneal dialysis catheter stylet 2018-05-02 11:00 A 307/ 17- 18
Appointment of suitably qualified service provider, for the service and maintenance of chemical toilets within the Stellenbosch jurisdiction for a contract period ending 30 June 2020. 2018-05-25 12:00 B/SM 92/18
01 unit- 600W powered with 500W heat coil frame heater/warmer euro 1832 frame warmer/heater 2018-05-02 11:00 A 555/ 17- 18
04 units- universal DVT machine (intermittent pneumatic compression system) with Cald thigh and foot garments 2018-05-02 11:00 A 233/ 17- 18
Slipway and Marine Infrastructure Repairs in Hout Bay, Kalk Bay, Gordons Bay, Hermanus and Pepper Bay Harbours – Phase 1 2018-05-22 12:00 CDC/ 18/ 18A
01 unit- potential acuity meter 2018-05-02 11:00 A 276/ 17- 18
Supply, installation, maintenance and support of an IP based PABX with a switchboard solution for a period of 3 years. 2018-05-25 12:00 B/SM 96/18
Slipway and Marine Infrastructure Repairs in St Helena Bay, Laaiplek And Lambert’s Bay Harbours – Phase 1 2018-05-22 12:00 CDC/ 18/ 18B
Construction of Infrastructure works under cluster 6 water backlog project (Gubenxa village reticulation scheme). 2018-05-25 12:00 13/2018/MD(TN)
Cluster 6 Water Backlog Project- Construction of Lixeni, Ncityana & Kumbeke. 2018-05-25 12:00 14/2018/MD(TN)
60 units per month- 06 months contract for y-type peritoneal dialysis set with drainage tubing 2018-05-02 11:00 A 306/ 17- 18
Tenders are hereby invited from recognised tabloid size or bigger newspapers for the rendering of advertising services for the Mossel Bay Municipality for a period of 1 July 2018 until 30 June 2021. 2018-05-25 12:00 TENDER 89-17/18
Appointment of a service provider for provision of USAASA Polokwane Office Space for a period of five(5) years 2018-05-16 11:00 USAASA- OFSP/ 03/ 2018
Supply and deliver Bandage pop 75mm,100mm 150mm and 200mm (09 months contract)-Samples to be requested 2018-05-01 11:00 ZNQ 03/ 04/ 2018
Installation of electrical pre-paid meters/smart meters and the installation of electricity meters with Automatic Meter Reading Function (AMR). 2018-05-25 12:00 TENDER 95-17/18
Supply and deliver swab gauze 100x100mm x 8ply (09 months contract)- Samples to be requested 2018-05-01 11:00 ZNQ 02/ 04/ 2018
Supply and installation of electrical equipment. 2018-04-25 12:00 TENDER 101-17/18
Appointment of SARAO Website Maintenance and Support Service Provider 2018-05-04 14:00 NRF SARAO RFQ SRES 001 2018
Major service to generator set as per attached specification 2018-04-27 11:00 ZNQ 02/ 18 / 19
Maintenance, testing and inspection of electrical equipment. 2018-05-25 12:00 TENDER 102-17/18

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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