Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Consultancy services to manage an online public health journal for Africa CDC 2018-11-09 15:00 AUC/ACDC/C/382
Supply & Install Centrifuge NHLS-Christ The King 2018-10-26 11:00 RFQ -KZN-129
Supply & Install Micro Tube Centrifuge NHLS-Mahatma Ghandi 2018-10-26 11:00 RFQ- KZN-121
Supply and Install Hydroboil X2 NHLS- Catherine Booth NHLS- Greytown 2018-10-26 11:00 RFQ-KZN-6/17
Consultancy services to facilitate the operationalization of PAWO in to AU specialized agency 2018-10-30 15:00 AUC/WGDD/C/270/2018
Supply and install centrifuge x2 2018-10-26 11:00 RFQ- KZN 89/92
For Time and Date Recorder For Tonga Labaratory 2018-10-24 09:00 RFQ 0704979
For 2x Time And Date Recorders For Themba Laboratory 2018-10-24 09:00 RFQ 0715891
Request For Laptops 2018-10-19 11:00 1493104/18-19
Consultancy service to manage the implementation of the African Women’s Legacy Project 2018-10-30 15:00 AUC/WGDD/C/269/18
Supply: Care packs / wellness 2018-10-22 12:00 GG11900596
Supply, replacement and service of first aid firefighting appliances for Overstrand Municipality for a contract period ending 30 June 2021. 2018-11-16 12:00 SC1909/2018
Installation of Sewer reticulation in Kleinmond, Phase 1 2018-11-16 12:00 SC1915/2018
Supply: Hardware items 2018-10-22 12:00 GG11900597
Installation of Sewer Reticulation at Gansbaai, Stanford and Hermanus. 2018-11-16 12:00 SC1916/2018
Replacement of Water pipes, Rooi Els to Hermanus and Construction of Sewer Pipelines 2018-11-16 12:00 SC1919/2018
Upgrade of Electrical Bulk Supply Network – Louisvale Rd 2018-11-02 14:00 TN069/2018
Mhlathuze Water hereby invites tender submissions for the supply of laboratory chemicals and consumables. 2018-11-09 12:00 MW/9/8/2018
Retrofitting of high pressure sodium floodlights with LED flood lights on existing 30 m and 40 m high mast light structures 2018-11-02 14:00 TN070/2018
Mhlathuze Water hereby invites tender submissions for the supply of Laboratory Gases to Mhlathuze Water Scientific Services laboratory. 2018-11-09 12:00 MW/17/10/2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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