3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Invitation of bids for the appointment of a service provider to render Security Services in Polokwane Regional Office for a period of 24 months 2018-01-05 11:00 DMR/ 017/ 2017/ 18
Appointment a service provider to supply and deliver animal fodder: baled lucerne, grass and straw, as and when required over a period of one (1) year to the National Zoological Gardens of South Africa, Pretoria. 2017-12-15 11:00 NRFNZG- 026- 2017/ 18
Supply: 400 liter x fuel;two stroke mixture;5l 2017-11-28 16:00 GC11800361
Window curtains for cubicles L 70 W 119 specification is attached 2017-12-01 11:00 ZNQ 124 / 2017/ 2018
Supply airfreshner;Liquid;5L 2017-11-28 16:00 GC11800363
Diagnostic Audiometer x 1 Unit 2017-12-08 11:00 17/ 11/ 17
Lung Function Machine -Portable x 1 Unit 2017-12-08 11:00 18/ 11/ 17
Portable Medical Vein Finder -illumination system x 1 Unit 2017-12-08 11:00 19/ 11/ 17
Supply: tyre polish - type: liquid silicone 2017-11-28 16:00 GC11800364
05 Units, Non-Particulate homogenous hydrogel urethral bulking agent 2017-12-04 11:00 ZNQ: 954/ 17/ 18
Each, Tubing silicone size 194 (1.5mm x2.00mm x15m) 2017-12-04 11:00 ZNQ: 935/ 17/ 18
Each, Tubing silicone size 194(1.47mm x1.96mm x15m) 2017-12-04 11:00 ZNQ: 933/ 17/ 18
Appointment of a service provider for the roll out and management of biometric learner attendance monitoring system. 2018-01-31 11:00 013- 2017/ 2018
Each, Tube Ryles, Gastro Duod. PVC size 16F.105cm 2017-12-04 11:00 ZNQ: 918/ 17/ 18
Rendering of physical security at Potchefstroom Labour Centre for a period of 24 months 2018-01-05 12:00 POTCH- LNW- 11/ 2017
Each, Tube Ryles, Gastro Duod. PVC size 14F.105cm 2017-12-04 11:00 ZNQ: 917/ 17/ 18
Each, Tube Ryles, Gastro Duod. PVC size 8F.105cm 2017-12-04 11:00 ZNQ: 914/ 17/ 18
Rendering of Physical Security Services at Klerksdorp Labour Centre for a period of 24 month 2018-01-05 12:00 KLD- NW- 11/ 2017
Each, Tube Ryles, Gastro Duod. PVC size 10F.105cm 2017-12-04 11:00 ZNQ: 915/ 17/ 18
Repairs to kitchen equipment. Specifications will be available with tender documents. 2017-12-05 11:00 ZNQ 483/ 17 - 18 GAZ

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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