3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Supply: Line & rakes 2017-09-22 12:00 W041800260
Supply: Out-Board Engine 90hp Four Stroke (all cables and fitment of engine to be included in Price 2017-09-28 12:00 wc11800277
A Practical Approach to HACCP Training – Public Course 2017-10-02 09:00 SM11800165
Audio Visual Services - Older Persons Event 2017-09-27 09:00 SM11800168
Supply: 30 each x ups network management card 2017-09-27 11:00 W061800181
Supply and delivery of apc smart ups 2017-09-27 11:00 W061800180
Supply and delivery of timer switch 2017-09-22 11:00 W061800179
Supply and delivery of telephones 2017-09-27 11:00 W061800178
Supply: Sliced bread, brown 2017-09-21 15:00 R081800234
Supply: Groceries 2017-09-21 15:00 R081800241
Supply: Supply: Groceries 2017-09-26 15:00 R081800236
Tender for the supply, installation and provision of ICT solutions at African Peer Review Mechanism in Midrand, South Africa 2017-10-13 14:30 02/APRM/07/2017
Supply: Port-a-vac suction unit charger 2017-09-22 15:00 R081800239
Supply: Medical supplies 2017-09-22 15:00 R081800238
Supply: Refreshments 2017-09-26 15:00 R081800237
Supply: Multi panel urine dipstick drug tests 2017-09-22 15:00 R081800240
Weeding and watering at Khayelitsha Wetlands Park. 2017-09-29 14:00 SB11800153
Electrical Repairs to Floodlights at Royal Road and Maitland Garden Village (MGV) Sports Fields 2017-09-28 14:00 SB11800150
Maintenance and Treatment of Hockey Synthetic Pitches at Hartleyvale Stadium 2017-09-29 14:00 SB11800145
Construction of multi-purpose court surface at Impala Park 2017-09-29 11:00 SB11800144

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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