Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

Pages

Title Closing Date Tender No.
Preventative, servicing and day to day maintenance term contract of fire fighting equipment for 24 months in Capricorn and Sekhukhune Area. 2018-05-22 11:00 PLK18/ 25
Supply of maintenance and support for the VMware solution and the existing HP equipment for the Department of Trade and Industry (the DTI) for a period of 36 months. 2018-05-18 11:00 RFB 1735/2018
After service repairs to Heat exchangers as per report. 2018-05-09 11:00 ZNQ 17/ 18
Provision of electrical upgrade and admin accommodation to an existing facility. 2018-05-18 12:00 NAM/ELEC/18/Z1A
Provision of electrical upgrade and admin accommodation to an existing facility. 2018-05-18 12:00 NAM/ELEC/18/Z1A
After service repairs to Power Factor Board as per report. 2018-05-09 11:00 ZNQ 19/ 18
Supply and Delivery of Powdered Activated Carbon at Withoogte 2018-05-07 12:00 6/5/2/164
Cleaning of all windows and window ledges at R.K. Khan Hospital 2018-05-15 11:00 ZNQ 59/ 18- 19 GAZ
Rendering of standard security services for a 36 month period (1 June 2018 - 31 May 2021) at the Dutywa Office of The Dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0079
Rendering of standard security services for a 36 month period (1 June 2018 - 31 May 2021) at the Butterworth Office of the Dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0080
Provision of Cleaning service; Period of three months. Qty - 10 staff. 2018-05-08 11:00 ZNQ 58/ 18- 19 GAZ
Supply & Delivery of 22 mm to 15 Mm Reducing Str C/C Couplings (D-1rxs) (SABS On Coupling) 2018-05-08 11:00 SQ04181201
Learner transport route T724 from Bossiesgif turn-off, Qolweni 1 turn-off, Qolweni 2 turn-off and Pinetrees turn-off to Phakamisani Primary School 2018-05-18 11:00 B/ WCED 2447/ 18
Appointment of a service provider to print learning material for the National Youth Development Agency 2018-05-18 11:00 NYDA2018/ 01/ PDD
Supply and Delivery of Dry Groceries and Toiletries to GPG Departments and SITA for a period of 36 Months 2018-05-18 11:00 GT/ GPT/ 069/ 2018
Office accommodation for a 36 month period (1 June 2018 - 31 May 2021) at the Qumrha Office of the dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0081
Supply and Delivery of Dairy Products to Gauteng Provincial Government (GPG) Departments Institutions and State Information Technology Agency (SITA) for a period of 36 months 2018-05-18 11:00 GT/ GPT/ 068/ 2018
Supply & Delivery of 50 Mm Stainless Steel Couplings to fit 50 mm CO.O.D. 2018-05-08 11:00 SQ04181201
Tender for the lease of corporate office space for National Youth Development Agency Cape Town Branch over a period of five (5) years. 2018-05-21 11:00 NYDA2018/01/FAC-Cape Town
The Supply and Delivery of Wet Rations to the Department of Defence (Northern Cape Province) for a Period of Three (03) Years 2018-05-30 11:00 CPSC- B- PC- 007- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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