Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.



Title Closing Date Tender No.
Appointment of Maximum of Five (5) Suppliers for the Supply of Office Stationery and Printing Consumables for a Period of 5 Years. 2018-04-24 11:00 TCTA/EWSS/STAS/2017/015
Supply,deliver & fit Hydroboil Geysers with the pipes & fittings on 4;5 & 6th floor at the Murray & Roberts Building in Govan Mbeki avenue 2018-03-29 11:00 GQ03181718
Installation and maintenance of meters 150MMØ and larger. 2018-04-26 11:00 SCM/17-111/S
Clearing of Municipal and Private erven for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1853/2018
Supply and deliver Water Meter Spares Connectors item no.HZ 005-40 tail pieces (pairs) cap and lining S.A.N.S. 10525/1 Appproved 2018-03-23 11:00 SQ03181188
Supply and deliver Water Meter Spares Connectors copper to copper cap & lining size 25mm 2018-03-23 11:00 SQ03181188
Supply and deliver Couplings Straight 40MM polypropylene for HDPE pipe,approved Heavy Duty only. 2018-03-23 11:00 SQ03181188
Supply and deliver one new bus with a seating capacity of between 8 and 10 seater to Majuba TVET College 2018-04-09 12:00 CO 17/03 C Rev 02
Supply and deliver Bursting Disc Bs&B Type Xn in 316 stainless steel 2018-03-23 11:00 SQ03181188
Supply and deliver STOCK BRICKS. 2018-03-23 11:00 SQ03181188
Provision of Multi-Functional Office Machines for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1870/2018
Provision of Hygiene Services for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1871/2018
Completion of Qumbu Town Hall and Municupal Offices. 2018-05-02 12:00 CQTHMO-EQ-MLM 2017/18
Service provider to repair high mastlights in ward 07 and 08. 2018-04-03 12:00 RFQ / 381
Supply and delivery of layers, cages and feeding trays. 2018-04-04 12:00 RFQ / 383
Supply and delivery of protective wear for Councillors. 2018-04-04 12:00 RFQ / 384
The Zululand District Municipality hereby invites all suitable qualified service providers to assist the Municipality with the provision of advertising support services for a period of at least three (3) years. 2018-04-30 12:00 ZDM 062/2017
Professional services providers for the provision of traveling agent services for at least a period of one year with an option to extend for further two years (expression of interest/methodology proposals). 2018-04-23 12:00 ZDM049/2018
Tenders are invited for the RENTAL & REFILL of OXYGEN & ACCETYLENE cylinders. 2018-03-28 11:00 GQ03181709
Appointment of a service provider to manufacture, supply, deliver and install furniture to the Motheo Artisanal Development Academy. 2018-04-19 11:00 Proc TS24


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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