3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Repairs to carport/shadeport 2018-01-26 09:00 SM11800357
Supply Water distribution materials 2018-01-19 14:00 GE11800936
Supply: Masks 2018-01-31 10:00 GA11800337
Supply and delivery of skip bins – Re-advertisement 2018-01-22 11:00 RFQ41/2017-2018
Supply: Shoes 2018-01-30 10:00 GA11800333
Supply: Bibs 2018-01-30 10:00 GA11800334
Supply Beanies 2019-02-01 10:00 GA11800335
Bookbinding for ward committee agendas 2018-01-23 12:00 SA11800258
Supply and delivery of sound system 2018-01-22 11:00 GK1180383A
Supply & delivery of cable 2018-01-22 15:00 GJ11800618
Supply & delivery of cable 2018-01-22 15:00 GJ11800619
Supply & delivery of cable 2018-01-22 15:00 GJ11800620
Supply & delivery of cable 2018-01-22 15:00 GJ11800621
Supply & delivery of cable 2018-01-22 15:00 GJ11800622
Supply & delivery of cable 2018-01-22 15:00 GJ11800623
A service provider to provide the Housing Development Agency with a valuation report of mineral rights situated on certain portion of Paardekraal 226 IQ, Gauteng Province. 2018-01-24 12:00 RFP/JHB/2017/036
Supply: Boots 2018-01-22 10:00 GA11800290
Supply: Safety wear 2018-01-24 10:00 GA11800292
Supply: Sunglasses 2018-01-24 10:00 GA11800293
Supply: Traffic cones 2018-01-24 10:00 GA11800294

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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