The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Outright purchase of Refrigerated Centrifuge for Gauteng region with service and maintenance for a period of five (5) years 2019-07-26 11:00 RFB133/ 18/ 19
Request for Proposals for the Appointment of a Suitable Service Provider to Manufacture and Supply of Corporate and Technical Uniforms for the Nhbrc for a Period of Three (03) Years 2019-08-02 11:00 NHBRC 06/ 2019
Western Cape: All Regions: Supply of Professional Protective Equipment and Clothing: Framework Agreement, 3 Years 2019-08-06 11:00 S025/ 19
Manufacturing Supply and Delivery of Skirt Field Dress Grey for a Period of Three (3) years 2019-08-06 11:00 19/ 1/ 9/ 1/ 183TC (18)
Manufacturing Supply and Delivery of Shirt Field Dress Grey, Shirt Field Dress Chambray, Shirt Field Dress Camouflage Stf Pps, Shirt Saps Guards, Short Long Sleeve and Blouse Field Dress Grey, Blouse Field Dress Chambray and Blouse Long Sleeve for a Period of Three (3) Years: Division: Supply Chain Management 2019-08-06 11:00 19/ 1/ 9/ 1/ 93TC (18)
Manufacturing, Supply and Delivery of Shoulder Flashes Blue, Purple Rank Pairs, Shoulder Flashes Chaplain Purple Rank, Badge Rank Shoulder Flashes Pps Unit Black and Badge Rank Shoulder Special Task Force in Accordance With Specifications Saps 1720 Version 08.0/January 2018, Saps 32117/17 Version 01.0/January 2018,Saps 3068 Version 01.0/January 2017 and Saps 3040/2014 Version 02.0/March 2015 for a Period of Three (3) Years: Division: Supply Chain Management 2019-08-13 11:00 19/ 1/ 9/ 1/ 24TC(18)
Supply and Delivery of Coveralls Men, Slide Fastener, One-Piece, Khaki -Qty 500 2019-08-06 11:00 SPU/ B/ DSS/ 016/ 19
Cut, Make and Trim of Various Caps for SA Air Force - Qty 195, 2019-08-07 11:00 SPU/ B/ DSS/ 009/ 19
Cut, Make and Trim of Coverall Blue Grey Jackets Short Sleeve (Qty 1100) and Coverall Trousers Blue Grey (Qty 1050) for the SA Air Force 2019-08-05 11:00 SPU/ B/ DSS/ 019/ 19
Supply and Delivery of White R5 Rifle Shoulder Harness Slings (Qty 750) for the SA Air Force, Bidders must submit a Capability Report with Bid from a SANAS Accredited Service Provider not older than twelve (12) months 2019-08-07 11:00 SPU/ B/ DSS/ 018/ 19
Supply and Delivery of Men and Women White Unisex Cotton Cloves (Qty 800) for the SA Air Force 2019-08-06 11:00 SPU/ B/ DSS/ 012/ 19
Supply and Delivery of Fitness Equipment for the Moroka Residence Gym at the Sol Plaatje University 2019-08-15 12:00 PPID/001
Supply and Delivery of Food Handlers Apron (Qty 600); Trousers Food Handlers (Qty 500) and Jackets Food Handlers (Qty 500) for the SA Air Force 2019-08-08 11:00 SPU/ B/ DSS/ 020/ 19
Tender for Protection Services for North-West University (Potchefstroom and Mafikeng) 2019-08-08 12:00 NWU TR168-2019NW (PUR 2600/46)
Fire Fighting Crew 2019-08-16 11:00 WCNCB 01/ 07/ 2019
The South African Heritage Resources Agency (SAHRA) invites suitably qualified and experienced service providers to submit proposals for drupal support services for the ongoing maintenance and development of the South African Heritage Resources Information System (SAHRIS) for a period of Five (5) years. 2019-08-02 11:00 SAHRA/ NIU/ 01/ 06/ 2019
Invitation to Tender for the provision of internal audit services to the MER for a period of three years commencing 01 April 2020 - 31 March 2023. 2019-08-12 11:00 T01/ 2020
Framework Contract for supply and installation of Audio Visual (AV) equipment within the Sol Plaatje University Precinct 2019-08-15 12:00 PPID/010
Appointment of a Panel of Attorneys 2019-08-01 12:00 RFP003/ 2019
Request for proposals: Appointment of a suitable service provider to manufacture and supply of corporate and technical uniforms for the NHBRC for a period of three (03) years 2019-08-02 11:00 NHBRC 06/2019


Tender Training

By Werner van Rooyen

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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