The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.


Title Closing Date Tender No.
The maintenance, repair and testing of earth equipment's for various zones within the Limpopo Operating Unit on an "as and when" required basis for a period of thirty-six (36)months. 2018-10-24 10:00 PTB1362
Expression of interest for various municipal projects for a period of 3 years 2018-10-17 12:00 T 23/2018/19
Appointment of a service provider for the development of national rental housing norms and standards 2018-09-28 11:00 SHRA/RFB/ADMIN/06/201819
Supply and delivery of plumbing material for a period of one year 2018-10-03 12:00 T 24/2018/19
Appointment of a Suitably Qualified Institution to Render Insurance Broking Services to the Public Investment Corporation (PIC) for a period of five years 2018-10-08 11:00 PIC008/2018
Supply and installation of energy efficient street lighting equipment for a period of three years 2018-10-17 12:00 T 25/2018/19
Supply and maintenance of printer machines. 2018-10-24 12:00 MN06/2018-19
Baseline assessment of Waste quantities for establishing small material recovery Facility (MRF) 2018-10-01 11:00 RFP206/2018
Feasibility to set up plastic pelletization plants 2018-10-01 11:00 RFP205/2018
Municipal Security. 2018-10-24 12:00 MN05/2018-19
Supply and deliver uniform for employee. 2018-10-24 12:00 MN04/2018-19
Appointment of a suitably qualified contractor/s, or joint venture for the construction of new Dr Sello Primary School at Rammulotsi Township, Viljoenskroon Moqhaka Local Municipality on behalf of The Free State Department Public works and Infrastructure. 2018-10-26 11:00 DPWFS (T) 006/2018
Upgrading of the bulk infrastructure to north eastern areas of Knysna for 2018 to 2021 2018-10-17 12:00 T 22/2018/19
Supply and deliver concrete pad cable route marker as well as various concrete plinths over a 36 month period. 2018-10-26 10:00 DX776
Repairs to fencing on an as & when required basis within a period of 24 months (CIDB grading of 2SQ or higher). 2018-10-30 10:00 KBY/54316
The acquisition of a contractor to supply and install an 11kv Ring Scada at King Shaka International Airport for a period of 2 years. 2018-10-31 12:00 DIA 85/2018
Stellenbosch Municipality hereby invites you to tender for: B/SM 08/19: Stage 1: Call for proposals for the Development of Erf 2183, Klapmuts (La Rochelle). 2018-11-30 12:00 B/SM 08/19
Supply and delivery of water meters to Drakenstein Municipality (two year rates tender). 2018-11-08 10:00 PROC 7/2018
You are hereby invited to bid for the supply & delivery of water and sewer valves, hydrants, non return valves & air valves (2 year rates tender). 2018-11-08 10:00 PROC 8/2018
Securing Durban Fashion fair 2018 recognition. 2018-09-19 11:00 7G.093


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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