The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.howtotender.co.za

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.howtotender.co.za

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

www.howtotender.co.za

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

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Title Closing Date Tender No.
Lease of photocopiers machines for 36 months 2019-04-03 11:00 EWCBID 07/2019
Provision of Hygiene Services for 36 months 2019-04-03 11:00 EWCBID 06/2019
Replacement of roofs and painting of entire campus 2019-04-03 11:00 EWCBID 05/2019
Appointment of a Service Provider to offer French Language Level 1 Training 2019-03-20 11:00 RFQ-0000064
Request for a service provider to render a service for cut-off, reconnections, installations and meter inspections for a period of 3 years. 2019-04-09 11:00 8/3-29/2018
Rendering of banking services to Msukaligwa local municipality 2019-04-09 11:00 8/3-28/2018
Re-graveling of D727 from chainage 0+000 to 1+900 within Buhlebamakhosi Rural Road Transport Forum 2019-04-17 11:00 C254/ 1920/ BR/ 403
Drain Clearing and Verge Maintenance on Road P20-1 between Chainage 0.00km to 37.87km in the KwaDukuza Local Municipality for Grade 3CE/SH Vukuzakhe Contractors 2019-04-10 11:00 ZNT373T/ 3/ C2920/ 037/ S/ 1/ 2018- 2019
Drain Clearing and Verge Maintenance on Road P2-2 between Chainage 0.00km to 45.5km in the KwaDukuza Local Municipality for Grade 3CE/SH Vukuzakhe Contractors 2019-04-10 11:00 ZNT373T/ 3/ C2920/ 036/ S/ 1/ 2018- 2019
Drain Clearing and Verge Maintenance on Road P25-3 between Chainage 0.00km to 46.23km in the Ndwedwe Local Municipality for Grade 3CE/SH Vukuzakhe Contractors 2019-04-10 11:00 ZNT373T/ 3/ C2930/ 038/ S/ 1/ 2018- 2019
Regravelling of D625 from km 0- km7.8 in Kokstad Area Office - Grade 3CE 2019-04-05 11:00 ZNT373T/ 3/ 3/ 433/ 5031/ 2018T
FLOUKRAAL SAPS: Installation of Water tank, generator set and upgrading of sewer system 2019-03-28 11:00 MTH 70/ 2018
Appointment of a Service Provider to Conduct Condition Assessments, Develop Maintenance Plans, Update The Immovable Asset Register (IAR), and Develop The User Asset Management Plan (UAMP) for 2019/2020 Financial Year for the Playhouse Company 2019-04-08 11:00 PHC 59/ 2019
Appointment of Consultant to Provide Project Management Services for the Refurbishment of Old Ehc Office to Retail Shops at Ehc Pharoe Park Complex 2019-04-09 11:00 EHCRPS/ 03/ 19
Appointment of a Professional Service Providers for the Supply, Installation and Connection of Heat Pumps for 112 Units at Delville Ext 9 2019-04-11 11:00 EHCHPD/ 03/ 19
Appointment of Contractor to Refurbish Old EHC Offices to Retail Shops Situated at EHC Pharoe Park Complex 2019-04-17 11:00 EHCCRP/ 03/ 19
Department of Justice & CD: Various magistrates Office: Oberholtzer, Westonaria, Krugersdorp and Johannesburg: Supply and installation of standby generator. 2019-04-02 11:00 JHB.18/ 57
ZNTD 04512W: WIMS 06942: KZN: Department of Education: eThekwini Region: Stanger: Lethithemba Secondary School: Storm Damage Disaster Programme: Phase 16 2019-04-08 11:00 ZNTD 04512W
Ladysmith Rural Development and Land Reform: Uprading of Accommodation 2019-04-03 11:00 DBN19/ 02/ 02
ZNTD 04491W: WIMS 068924: KZN: Department of Education: eThekwini Region: Maphumulo: Tshutshutshu Secondary School: Storm Damage Disaster Programme: Phase 16 2019-04-08 11:00 ZNTD 04491W

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Tenders and VAT

By Werner van Rooyen

31 January 2019

One question that gets raised during each HowtoTender Workshop is must my business (or I) be registered for Value Added Tax (VAT) in order for me to respond to a tender? Or, must I register my business for VAT?

The answer according to the VAT Act, 1991 (Act No. 89 of 1991) is simple:

  • If your turnover is more than R1 million per annum then you have to register your business (or yourself in the case of a sole proprietor) for VAT.
  • There are commodities that are exempt from VAT and if you... Read More
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