Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
The supply and delivery of power and C&I cables for Kusile Power Station 2017-12-13 10:00 ERI/2017/CS/74
The maintenance of Automated Aircraft Docking System at O. R. Tambo International Airport 2017-12-13 12:00 ORT 148/2017
12 months contract for 24/7 Security services at Alkantpan Test Range 2018-01-02 11:00 R&D/ALK-2017/039
Appointment of a service provider to source, produce and distribute a provincial daily newspaper. 2017-12-16 11:00 NEPO/075/2018
Request for information for the development and implementation of a health management system, administrative and technical support 2017-12-12 10:00 TE117-KLP-8DW-10630
For the provision of services: Supply Management Related training courses 2017-12-12 10:00 TE17-KLP-8DW-9286
Provision of the Supply of Security services at various sites in the Eskom Eastern Cape Operating Unit. 2017-12-12 10:00 ETW5699
For the provision of transportation service of Germiston wheels for a period of three (3) years 2017-12-12 10:00 TE17-KLP-09X-9654
Appointment of a service provider to assist the Community Schemes Ombud Service with Office Space for Lease for Gauteng and Head Office, for a period of five (5) years 2018-01-09 11:00 CSOS001-2017
Supply and Delivery of Medium (11kv) and Low Voltage (420.230V) Electrical Equipment’s, Cables and other Electrical Equipment’s for a period of three (3) years 2018-01-10 12:00 81/2017
Supply and Delivery of Petroleum Products for a period of three (3) years to JB Marks Local Municipality 2018-01-10 12:00 82/2017
Construction of Non-Motorised Transport Facilities on an Ad-Hoc Basis for a period of 3 years in Polokwane 2018-01-10 10:00 PM112/2017
Rehabilitation and Upgrading of IRPTS Trunk Extension in Seshego within Polokwane Municipality Phase 2-Section A 2018-01-11 10:00 PM109/2017
Rehabilitation of Feeder Routes 2018-01-11 10:00 PM110/2017
Upgrading of Trunk Extensions Phase 2 Moletjie of the Irpts, Polokwane- Section B. 2018-01-12 10:00 PM111/2017
SPU Meter Readings 2018-01-30 10:00 MdB18/01
Hatch NBC and hatch ESP assemblies 2017-12-13 12:00 DLS150637
Service hatch assemblies 2017-12-13 12:00 DLS150638
Transfer fuel tank 2017-12-13 12:00 DLS150639
Eskom Holding SOC Limited invite you to submit inforrmation on 2kg pallets/ briquettes fine coal for testing and provide data. 2018-01-09 10:00 CORP 4240R

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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