Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Procurement of Low- Medium voltage electrical cables for a period of two years 2018-01-08 10:00 RFT06/11/2017/18
Miniature substation (Mini-sub) For a period of two years- 2018-01-08 10:00 RFT05/11/2017/18
Appointment of an accredited service provider to offer training on Agri Trade Processes NQF level 2 for a period of one year 2017-12-12 12:00 RFB: LTVETC-003/2017
ICT Equipment Support And Maintenance Services For City Of Mbombela For 36 Months 2017-12-22 11:00 148/2017
Supply and delivery of photocopy paper for a period of two years 2018-01-08 10:00 RFT04/11/2017/18
Management And Operation Of Tekwane West Central Waste Disposal Site For 36 Months 2017-12-22 11:00 174/2017
Management And Operation Of Hazyview Waste Disposal Site For 36 Months 2017-12-22 11:00 175/2017
Sale of residential site in Letlhabile B extension 1 township 2018-01-08 10:00 RFT03/11/2017/18
Waste Collection Services In Kanyamazane, Karino, Matsulu And Tekwane For 36 Months 2017-12-22 11:00 176/2017
Appointment of HVAC Contractor to Replace the Existing Chiller Punt at ATNS Air Traffic Control Centre Cape Town International Airport 2017-12-20 16:00 CHILLERS_C09/21/05/31(32)-2
Tri-Annual Contract for Sewer Infrastructure Rehabilitation Using Trenchless Technologies 2018-01-11 11:00 SCM/17-21/S:
Cleaning material and toiletries 2017-12-26 11:00 GRG 01/2017
Request For Proposals (RFP) on the Establishment of the Defence Industry Fund (DIF) 2018-01-31 11:00 DIF1117
Supply, delivery and off-loading of white hydrated lime for various waste water treatment works and water purification works of the City of Tshwane: as and when reuired: three year period 2018-01-31 10:00 USD WS 04-2017/18
Appoint a panel of service providers for training and capacity building of farmers and agricultural co-operatives in Tshwane: as and when required: three year period 2018-02-01 10:00 EMS 01-2017/18
Supply, delivery and fitting as well as repairs, maintenance and refurbishment of agricultural infrastructure in Tshwane: as and when required: three year period 2018-02-02 10:00 EMS 02-2017/18
RFP for the provision of media placement services for Transnet pipelines on an “as and when” basis for a period of two (2) years 2017-12-12 10:00 PYP/W1/6/21/1774
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Langa and Bonteheuwel Station ( Cluster 1) 2017-12-12 12:00 50/2017/CTN/INFRA
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown (Cluster 2) 2017-12-12 12:00 51/2017/CTN/INFRA
Demolition and Removal of Existing Fencing and Supply and Erection of High Security Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown 2017-12-12 12:00 52/2017/CTN/INFRA

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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