Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Moving and Maintenance of Developed Public Open Spaces, Sidewalks, Entrances, Underdeveloped Public Spaces and Road Reserves as per specifications 2017-11-28 11:00 FQ 116/18
Supply: Hardware items 2017-11-23 12:00 GG11800266
Supply: twine - material: tarred; colour: black 2017-11-23 12:00 GG11800263
Supply: plastic sheeting - material: polyethylene 2017-11-23 12:00 GG11800262
The Construction and Furnishing of Residential House for the African Union Commission (AUC), Addis Ababa, Bole Sub-City, Ethiopia 2017-12-20 15:00 AUC/AFMD/W/6
Experienced and competent architect for the design of container offices, Beltana 2017-12-01 11:00 FQ/SM117/18
Supply: Hardware items 2017-11-27 12:00 GG11800267
Supply: Hardware items 2017-11-27 12:00 GG11800268
Amanzimtoti Station – Construction of 200mm diameter (45m long) and 150mm diameter (120m long) steel reticulation mains: Ward 97 2017-12-08 12:00 WS.7050
Supply: whistle - colour: red; material: plastic 2017-11-22 12:00 GG11800219
Upgrading of LA Motte community hall. 2017-12-01 11:00 FQ/SM113/18
Supply and install Borehole system at Tygerhof Sports Ground 2017-11-28 14:00 SB11800466
Supply and delivery of ablution cleaning chemicals 2017-12-01 11:00 FQ/SM 110/18
Supply: Bomag Trailer with ring towage 2017-11-24 09:00 WJ11800205
Provision of Voice Services for the Contract Period Ending 30 June 2020 2017-12-18 12:00 B/SM 40/18
Monthly servicing of passenger lifts – Athlone Stadium 2017-11-27 12:00 SC11800062
Construction and installation of parkhomes for DSW 2017-12-08 12:00 WS.7051
Professional Shuttle Services at Kloof Nek Water Treatment Plant , Off table Mountain Road 2017-11-24 09:00 WJ11800206
Construction of Kayamandi George Blake Informal Trading Site 2017-12-18 12:00 B/SM 42/18
Supply: Chemicals 2017-11-24 16:00 GC11800343

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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