Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
All Regions / All Clients: Service and Repairs to Fire Equipment for 24 Months Term Contract: Call for Expression of Interest 2017-12-15 11:00 DBN17/ 11/ 08
Invitation to a pretender meeting: Appointment of a service provider to provide online banking gateway platform to the RTMC for a period of five (5) years 2018-01-23 11:00 RTMC BID 13/ 2017/ 18
Procurement of Marketing and Promotional Material Contract for a period of three years for Lephalale TVET College 2017-12-14 11:00 LEPTVETCOL2017/ 004
The Road Accident Fund (RAF) invites an experienced and suitable service provider to Edit, Design Layout, and Print the RAF Annual Reports for a period of three (3) years. 2017-12-15 11:00 RAF/ 2017/ 00065
Provision of a Training Provider to Provide an Engaging Leadership Development Fiveday Short-Course Programme for Health Managers in Western Cape Government Health for a three (3) year period 2017-12-15 11:00 WCGHSC 0126/ 2017
Appointment of a service provider to render communications and media production agency services for The National Consumer Commission for a period of thirty six (36) months 2017-12-15 11:00 NCC/ 02/ 2017/ 18
Appointment of a service provider to conduct research project regarding the issuing of self contained rescuers (SCSR) to mining employees. 2017-12-15 11:00 MHSC016/ 2017- 18
Provision of a National Brand Perception Survey for Legal Aid South Africa for a period of 2 months. 2018-01-11 11:00 41/ 2017
Tender No. 38/2017 - Provision of Insurance Brokerage Services to Legal Aid South Africa for a period of three (3) years 2018-01-12 11:00 38/ 2017
Co-operation Agreements with Legal Aid SA for the Provision of Civil Legal Services to indigents of a particular specialist nature or in specific areas situated throughout the Republic of South Africa for a period of three (3) years. 2018-01-12 11:00 40/ 2017
To appoint a suitably qualified Events Management company to conceptualize and implement the Annual Simon “Mabhunu” Sabela Film and Television Awards for a period of 3 years. 2017-12-15 11:00 T30/ 2017/ 18
Provision of turnkey services/solutions for delivery of the following: Space Planning, interior design, fit-out and supply & delivery of furniture; Interior refurbishment and upgrade of existing office facilities.; Re-Installation and upgrades of electrical/mechanical and ICT infrastructure. 2018-01-19 11:00 GGB/ RFP/ 001/ 2017
Provision of a Comprehensive Catering Service to Mitchells Plain Hospital Under the Control of the Department of Health, Western Cape Government for a period of three (3) years. 2017-12-15 11:00 WCGHSC0032/ 2017
DTPC invites proposals from suitably qualified service providers who are registered, trained and approved by: Pest Control Service Industries Board (PCSIB); and Department of Agriculture to operate as a licensed pest control service provider. 2017-12-15 11:00 DTP/ RFP/ 20/ PRO/ 09/ 2017
Appointment of a Professional Service Provider for the Development of a Business Case and Transition to Independent Economic Regulator Model, Finalization of the Pricing Regulations and Infrastructure Funding Model as well as Strengthening of Various Regulatory Tools for a Period of 36c Months 2017-12-14 11:00 WP11254
Western Cape Province: All Regions: Maintenance and servicing of fire detection and alarm systems for 3 years. 2017-12-19 11:00 S103/ 17
Supply and fit fire doors magnet 2017-12-15 11:00 ZNQ169/ 17/ 18
Appointment of a service provider to conduct a survey in the Tourism Sector to assess the level of compliance by Tourism Enterprises with the Tourism B-BBEE Sector Code gazetted in May 2009 and the amended, Tourism B-BBEE Sector Code gazetted in November 2015. 2017-12-15 11:00 NDT0013/ 17
Appointment of service providers to expand the panel of service providers for the Enterprise Development and Support Programme 2017-12-15 11:00 NDT0015/ 17
Cleaning services: PC Pelser Building & Hartebeesfontein Court for period of twenty four months (24) 2017-12-20 11:00 MMB 2017/ 025 GS

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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