Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Provision of banking services for a period of 5 years 2017-11-06 12:00 BID 09/17
Request for expression of interest from qualified entities to be enlisted in the database of the Department of Environmental Affairs for the implementation , operational support, planning and training projects for Expanded Public Works Projects (EPWP) for the Natural Resource Management Programmes 2017-09-29 11:00 E 1406
Procurement for supply and installation of Modular Structure at seven schools in the Eastern Cape Cluster 10 2017-10-09 11:00 DBE0108
Procurement for supply and installation of Modular Structure at seven schools in the Eastern Cape Cluster 9 2017-10-09 11:00 DBE0107
Procurement of Contractors to implement water, sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 6 2017-10-09 11:00 DBE0104
Procurement of Contractors to implement water , sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 1 2017-10-09 11:00 DBE097
Procurement of Contractors to implement water, sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 7 2017-10-09 11:00 DBE0105
Supply & Delivery of Voter Registration Devices 2017-11-07 11:00 IEC/ LG- 04/ 2017
Professional Services for the Master Plan of the Feeder Roads and Bridges. 2017-10-16 14:00 6019
Commercial Property Development 2017-09-29 14:00 COR53/2017
Mowing of Grass at Recreation & Parks Area 1.3 Halls, Pool and Bowling Greens 2017 2018 2017-10-11 14:00 W101800089
Reconfiguration of ERI TSS Workshop into a transformer assembly and repair works 2017-11-01 10:00 RFP/ERI/2017/ST
The Road Accident Fund (RAF) hereby invites experienced and suitable qualified service provider to provide Integrated Claims Management Systems (ICMS) over a period of five (5) years. 2017-09-26 11:00 RAF/ 2017/ 00038
SANParks wishes to appoint a partner to act as a single service aggregator for all ICT services to SANParks for a period of five (5) years with an option to renew. 2017-09-22 11:00 GNP- 007- 17
2 hectares of land for sale or development in Benoni suitable for 50 clusters,150 apartments or a mixed use development 2018-12-31 12:00 ERDT 0014
Customer care training R031700528
Supply: 600 pkt of paper sterilization crepe green 900x1300mm (100 sheet per pkt) ZnqSN604/ 16gaz
Supply and delivery of optical fibre test equipment SKA SA SKRF 001 2017
Consultancy services for the Design of a new Gender Policy for the AU for the period 2017-2023 No reference supplied
Supply & delivery of bakri balloon ZNQ 138/ 16/ 17

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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