Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Appointment of a service provider to supply and Implement a Contract and Matter Management System 2017-12-18 11:00 MQA/ 42/ 17- 18
Legal Aid SA would like to invite firms of attorneys to enter into agency agreements to assist all legal aid clients in certain identified courts on a retainer basis 2018-01-11 12:00 44/ 2017
Appointment of a Service Provider to Render Occupational Health and Safety Risk Assessment, to conduct the Health Hazard Assessment in all the GPW Offices including the Regions (East-London, Mmabatho and Polokwane) for a period of three years commencing 01 February 2018 until 31 January 2021 2018-01-22 10:30 GPW- W 2017/ 05
GPG local area network modernisation for the period of 36 months for the Gauteng Department of e-Government. 2017-12-15 11:00 GT/ GDeG/ 152/ 2017
The Financial Intelligence Centre request for proposals from service providers that will provide storage environment refresh components 2017-12-15 11:00 FIC/ RFB/ 0008/ 2017/ 18
The appointment of a service provider for the Implementation of Natural Resource Management (NRM) Programmes in the Cradle of Humankind World Heritage Site (COHWHS) and Dinokeng Projects 2017-12-15 11:00 GT/ GDED/ 165/ 2017
DTPC wishes to appoint a construction of Mount Moreland Road between Dube TradePort 29° South and Mount Moreland – earthworks and surfacing (km0.00 – km0.535). 2018-01-16 11:00 DTP/ RFP/ 29/ IFR/ 10/ 2017
Supply & deliver diagnostic audiometer (01) 2017-12-14 11:00 ZNQ00422/ 2017- 18
DTPC wishes to appoint a contractor for the construction of a new cantilevered structural steel canopy, construction of security fencing, repairs to sheet metal roof, asphalting and drainage improvements at the Dube TradePort Cargo Terminal. 2018-01-15 11:00 DTP/ RFP/ 34/ IFR/ 10/ 2017
Service of transformers (hospital & campus) 2017-12-14 11:00 ZNQ00396/ 2017- 18
Appointment of a project manager for the procurement of land and or a building, design plans and construction and or renovations of CETA Head Office 2018-01-31 11:00 022- 2017/ 2018
DTPC wishes to appoint a contractor for the construction of a new cantilevered structural steel canopy, construction of security fencing, repairs to sheet metal roof, asphalting and drainage improvements at the Dube Tradeport Cargo Terminal 2018-01-17 11:00 DTP/ RFP/ 35/ IFR/ 10/ 2017
DTPC wishes to appoint a contractor for the construction of Govender access road – earthworks, surfacing and safety improvements (km 0.00 – km 0.632). 2018-01-16 11:00 DTP/ RFP/ 28/ IFR/ 10/ 2017
Appointment of a CIDB registered contractor for the construction of a technology laboratory building at the University of Venda 2018-01-31 11:00 019- 2017/ 2018
Professional service providers for the determination of water resource classes and resource quality objective in Usuthu to Mhlathuze Catchment 2018-01-11 11:00 WP11264
The NEF herewith invites potential service providers to submit proposals for Simulated Entrepreneurial Training. 2018-01-09 14:00 RFP: NEF 08/ 2017
Appointment of accredited training service providers to manage the Implementation of the Tourism Hospitality Youth Programme in six (6) Provinces for a period of Twelve (12) Months. 2018-01-11 11:00 NDT0016/ 17
Invitation of bids for the appointment of a service provider to develop Integrated Enterprise Architecture for the Department of Mineral Resources for a period of 6 months (Phase 1 of 3) 2017-12-15 11:00 DMR/ 016/ 2017/ 18
Appoint a credible service provider to assess the SBIDZ SMME database to identify Supplier Development Beneficiaries for the Oil and Gas Industry 2017-12-15 11:00 005- IDZ- 2017
Rendering of non centre based/ mobile early childhood development services, at Pixley Ka Seme District for children between age 0-4 years, for a period of 36 months. 2017-12-22 11:00 NC/ SOC/ 007/ 2017

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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