Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
CALVINIA DEPT OF LABOUR: Alternative office accommodation: 475.00m² and 9 parking bays for a period of 5 years 2017-12-15 11:00 LS05/ 17
Security services at the Playhouse Company Premises for a period of 3 years 2018-01-17 11:00 PHC 54/ 2017
NDPW: Pest control/fumigation and repairs of Eagle eyes (DPW - JHB Regional Office jurisdiction and Department of Justice) Rodents, Termites, Bees and Wasps eradication of Snakes (for all Departments) for a period of months 2017-12-15 11:00 JHB.17/ 36
Cleaning services at the Playhouse Company Premises for a period of 3 years. 2017-12-16 11:00 PHC 53/ 2017
UPINGTON SASSA: Alternative office accommodation: 928.41m² and 19 parking bays and 1 parking bay for a truck for a period of 5 years 2017-12-15 11:00 LS07/ 17
The acquisition of services from a vendor to conduct a complete independent information security audit and make recommendations for SITA-owned networks and hosting infrastructure 2017-12-15 11:00 RFB 1659/ 2017
Hondeklip Bay SAPS: Repair of police station, married quarters and bachelor flat 2017-12-15 11:00 KM13/ 17
Appointment of a service provider to provide ECM License maintenance & support including new licenses And replacement product, training, installation and configuration services, helpdesk support and on-site administrator support to the DTI for 36 months 2017-12-15 11:00 RFB 1670/ 2017
Kimberley and Kuruman Area : Service, maintenance and operation of steam boilers (36 months). 2017-12-15 11:00 KIM- 10917- 105785
Request to Supply of Internal Audit Software for the KZN Department of Public Works with Maintenance and Support for a period of Thirty six (36) months. 2017-12-15 11:00 RFB 1664/ 2017
Maintenance of Air Conditioning, Including the Supply and Installations of New And Replacement Units: 20 Devolved Stations Free State Province for the period of three (3) years 2018-01-25 11:00 19/ 1/ 9/ 1/ 128TB(17)
Furniture items as per specification. Contract Duration: Once-Off 2017-12-29 11:00 ZNQ: 454/ 17/ 18
Maintenance of Air Conditioning, Including the Supply and Installations of new and Replacement Units: 12 Devolved Stations in Northern Cape Province Region One (01) for the period of three (3) years 2018-01-24 11:00 19/ 1/ 9/ 1/ 129TB(17)
Maintenance of Air Conditioning, Including the Supply and Installations of new and Replacement Units: 5 Devolved Stations in North West Province for the period of three (3) years 2018-01-16 11:00 19/ 1/ 9/ 1/ 132TB(17)
Appointment of a service provider for the provision of the SETA Information Management System (IMS) for a period until 31 March 2020 2018-01-05 11:00 IMS/ PSETA/ 2017- 11
Cash in transit services: Period 2 years 2018-01-04 11:00 ZNB 104 - 17/ 18
Maintenance of Air Conditioning, Including the Supply and Installations of new and Replacement Units: 10 Devolved Stations in Northern Cape Province Region Two (02) for the period of three (3) years 2018-01-24 11:00 19/ 1/ 9/ 1/ 130TB(17)
Appointment of a service provider for the management of the 2018 Gauteng Premier’s Service Excellence Awards 2017-12-15 11:00 GT/ OOP/ 162/ 2017
Appointment of a service provider(s) for the provision of travel management company to The National Treasury for a period of three (3) years. 2017-12-15 11:00 NT021- 2017
Appointment of a panel of attorneys for a period of thirty-six (36) months to assist the NRCS with Legal related matters on an AD HOC basis (NRCS 007-2017/2018) 2017-12-15 11:00 007- 2017/ 2018

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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