Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Supply and delivery of fingerprint powders, powder suspensions, fingerprint brushes, tape lifters and other fingerprint consumables to be used in the visualisation of fingermarks on crime scene to the saps for a period of two (2) years. 2017-12-15 11:00 19/ 1/ 9/ 1/ 72TD(17)
Upgrade of Chiller Plant and Hvac Systems 2018-01-26 12:00 MTK17/ 2017
Appointment of a short term insurance brokerage service provider for a period of three (3) years. 2018-01-08 11:00 ICASA 21/ 2017
Provision of Office Accommodation:Vereeniging Justice Centre for a period of 5 years.(Leases ranging from seven to ten years will also be considered).Office space between 642.48m²and 754.80m² and 12 parking bays are required. 2018-01-25 11:00 42/ 2017
Supply, delivery and installation of Tables at Driving Licence Testing Centers (DLTCs) nationwide. 2017-12-15 11:00 DLCA/ 2017/ 01
Provision of Office Accommodation: Lebowakgomo Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). Office space between 148.47m² and 226.80m² and 3 parking bays are required 2018-01-25 11:00 43/ 2017
Printing and delivery of study material for Lilitha Training College in Eastern London, Eastern Cape Department of Health 2017-12-15 11:00 SCMU3- 17/ 18- 0251- HO
Invitation to Tender for the Leasing of an Office Building for Icasa’s Head Office, for a period up to nine (9) years and eleven (11) months 2017-12-14 11:00 ICASA 24/ 2017
Supply and delivery of protective clothing for NDPW Staff within Mthatha 2017-12-14 11:00 MTH 20/ 2017
DTPC invites tenders from competent contractor(s) for rehabilitation, upgrade and maintenance works in the Dube TradePort AgriZone. 2018-01-15 11:00 DTP/ RFP/ 27/ IFR/ 10/ 2017
Westcol hereby invite bids from reputable, experienced providers to render out-sourced Internal Audit Services to Westcol for a period of 24 months. 2018-01-12 11:00 WT 2017/ 0013
Framework Agreement for the transversal provisioning of security services to the Western Cape Government: Period 1 April 2018 to 31 March 2021 2017-12-15 11:00 WCPT/ TR 01/ 2017/ 18
Request for Proposal to appoint a Travel Management Company/s to provide Presidency with a comprehensive travel service for the period of 36 months. 2017-12-18 11:00 PO 2017/ 18 : 006
The appointment of a co-source partner in implementing Business Continuity Management (BCM) and resilience programme in the presidency for a three (3) year-period 2017-12-18 11:00 PO 2017/ 18: 004
KIMBERLEY DEPT OF MINERAL RESOURCES: Alternative office accommodation: 2 211.3600m² and 68 parking bays for a period of 9 years and 11 months 2017-12-15 11:00 LS06/ 17
Ngqamakawe Regional Supply Cheme Phase 5 Butterworth Emergency Supply Scheme (Volumes) 2017-12-22 11:00 W11268
Appointment of the employee health and wellness service provider on a three (3) year contract 2017-12-18 11:00 PO 2017/ 18 : 007
Appoint a Service Provider to research and report to the commission on the appropriateness of the current remuneration package of the judiciary for a period of (9) nine months 2017-12-18 11:00 PO 2017/ 18 : 003
Zeekoevlei: Pelikan Park High School: Upgrades and Additions 2018-01-30 11:00 S107/ 17
Internal audit services at The Playhouse Company for a period of 3 years 2018-01-18 11:00 PHC 55/ 2017


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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