Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Service Maintenance and Repair of Aeronautical/Navigation Aids to ensure compliance to Icao recommendations Ulundi Airport 2017-09-21 12:00 ZDMQ0251/09/2017
Supply and delivery of 15” Active Portable Speaker Inc 2 Wireless Mics and Heavy duty Asdjustable Speaker Stands 2017-09-20 11:00 W061800173
Training of four (4) employees in Basic Computer Literacy competencies for the Zululand District Municipality. 2017-09-27 12:00 ZDMQ: 0252/09/2017
Training on MS EXCEL 2010 (Re advt) 2017-09-27 12:00 ZDMQ 0253/09/2017
Disability awareness and stimulation kit training programme 2017-09-26 09:00 SM11800145
Training of eighteen (18) employees in Microsoft PowerPoint 2010 core competencies for the Zululand District Municipality 2017-09-27 12:00 ZDMQ: 0254/09/2017
Provision of support, maintenance and development on the Genesys Contact Centre Solution 2017-10-06 12:00 1l-33472
Horticultural Maintenance: Rusthof Cemetery & Surrounding Area 2017-09-26 12:00 W101800300
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0255/09/2017
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0256/09/2017
Supply: Valve 2017-09-20 14:00 A021800400
Supply: Road marking signs 2017-09-22 14:00 A021800381
UShaka Marine World hereby invites all prospective suppliers to tender for the provision of lifeguard services. 2017-10-06 11:00 UMW.162
Catering for 200 VIPS SALGA Games 2017 2017-09-22 12:00 ZDMQ 0257/09/2017
Supply: Microstar photocell;2000sa 60/40 lux 2017-09-20 11:00 R091800158
Hiring of Marquee, chairs and tables for SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0258/09/2017
Supply: Pole mounting box;with bracket;spb1 2017-09-26 11:00 R091800157
Supply: Multimeter test leads with screw on crocodile clips 2017-09-29 11:00 R091800160
Supply and delivery of Refreshments and hiring of cold room SALGA Games 2017 2017-09-22 12:00 ZDMQ 0259/09/2017
Supply and Delivery of Golf shirt and Navy and white tog bag SALGA Games 2017 2017-09-22 12:00 ZDMQ: 0260/09/2017

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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