The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Rendering of cleaning and hygiene services for a period of three years at Bela Bela Office. 2018-07-19 11:00 LLIMP24/ 2018
Supply and Delivery of Notice-to-Collect Document (NCD) forms to the Driving Licence Card Account for a period of twelve (12) months, at 459B Tsitsa Street, Erasmuskloof, Pretoria, 0048 2018-07-06 11:00 DLCA/ 2018/ 01
Rendering of Cleaning and Hygiene Services for a period of three years at Burgersfort Office. 2018-07-19 11:00 LLIMP19/ 2018
Department of Agriculture :Maize Board Building:Pretoria:Air Conditioning and electrical installations: Repairs and maintenance 2018-07-24 11:00 H18/ 008AI
Rendering of cleaning and hygiene services for a period of three years at Hoedspruit Office. 2018-07-19 11:00 LLIMP22/ 2018
Pretoria: Service, Repair and Maintenance of Fire Tube Boilers and Steam reticulation at Zonderwater Prison for a period of 3 years 2018-07-24 11:00 PT18/ 021
Pretoria: Service, Repair and Maintenance of fire Tube Boilers and Steam reticulation at Kgosi Mampuru Prison for a period of 3 years 2018-07-24 11:00 PT18/ 020
Rendering of cleaning and hygiene services for a period of three years at Thabazimbi Office. 2018-07-19 11:00 LLIMP23/ 2018
Rendering of cleaning and hygiene services for a period of three years at Modimolle Office. 2018-07-19 11:00 LLIMP25/ 2018
Appointment of a service provider/s to design,supply, deliver and installation of signage in the Department of Home Affairs in all nine provinces for a period of three (3) years, renewable up to two (2) years subject to satisfactory performance, availability of funds and reasonable 2018-07-13 11:00 DH11- 2017
Rendering of cleaning and Hygiene services for a period of three years at Giyane Office. 2018-07-19 11:00 LLIMP20/ 2018
Cleaning services for the period of two years at Corner House Building. 2018-07-20 11:00 DID22/ 07/ 2017
Stainless Steel Tilt Pan 80 Litre X 02 Units 2018-06-29 11:00 ZNQ 323 / 18- 19
Cleaning services for the period of two years at Impophoma House Building. 2018-07-20 11:00 DID21/ 07/ 2017
Polycarbonate Camliter Bevergae Decanter With Lids - 500 Units 2018-06-29 11:00 ZNQ 325 / 18- 19
Cleaning services for the period of two years at Oldreserve Bank Building. 2018-07-20 11:00 DID18/ 07/ 2017
Supply and Install Insulated Steam Jacket Pot - Capdan Ll 100 - 02 Units 2018-06-29 11:00 ZNQ 326 / 18- 19
Cleaning services for the period of two years at Sage Life CCC Building. 2018-07-20 11:00 DID 21/ 06/ 2018
Vegetable Cutter With 5 Blades - 220x610x520mm - 01 Unit 2018-06-29 11:00 ZNQ 324 / 18- 19
Appointment of a service provider for physical security guarding services in Western Cape, Northern Cape, Free State and Head Office. 2018-07-13 11:00 DH12- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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