The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Appointment of a suitable Service Provider for Mowing / grass cutting of developed/undeveloped public open spaces, road reserves, cemeteries, sport facilities and other municipal areas in the Greater Stellenbosch Area WC024, for a period of 24 months, as and when required 2018-04-16 12:00 B/SM 71/18
To appoint a panel of service providers for the provision of forensic investigation services. 2018-04-06 12:00 T11/03/18
Upgrading of Pniel Library and Administrative Offices, Pniel, Stellenbosch 2018-04-20 12:00 BSM 79/18
Ward 46 Senior Citizens Event Catering for 60 people 2018-03-26 15:00 GF11800752
Procurement of IT Backup / Restore & Disaster Recovery, Business Continuity and Related Services 2018-04-06 11:00 RFP060/2018
Supply and Delivery of Hand Tools. 2018-04-10 11:15 SAAT002/18
Appointment of a suitable service provider for Annual Subscription Renewal of manage engine ad audit plus for a 3 year period 2018-04-20 12:00 B/SM 78/18
For a service provider to develop Transnet's online integrated annual report for a period of nine (9) months. 2018-04-10 12:00 GSM/18/02/1603
Internal, External Paintwork and Repairs at the Franschhoek Administration Offices and Town Hall 2018-04-20 12:00 BSM 80/18
Supply and Deliver Mobrey Ultrasonic Panel Mount Controller and Transducer. 2018-03-29 12:00 GD11800884
Supplying of wood Edging machine for ESS. 2018-03-29 12:00 GD11800885
Special safety at roadworks training. 2018-04-04 12:00 SK11800252
Steel and related services 2018-04-20 12:00 WDM 12/2018
ICT Network Connectivity and Installation. 2018-04-11 11:00 PUR 806/18
Grader Bladed, plough bolts and nuts 2018-04-20 12:00 WDM 11/2018
Building and Terrain Maintenance, Upgrade, Alterations and Extensions. 2018-04-11 11:00 PUR 5600/15
New tyres and related services – Swartland & West Coast area 2018-04-20 12:00 WDM 10/2018
Supply of Drawing Equipment 2018-04-11 14:00 PUR 5800/8
New tyres and related services – Cederberg & Matzikam area 2018-04-20 12:00 WDM 09/2018
Supply and delivery of vehicle megaphone 2018-03-26 11:00 GK11800554


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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